Spezialist für PMO / Dokumentation / Risikomanagement / Projektmanagement

Project: Customer documentation in English

• Document control with low utilization

Technologies: Adobe Acrobat Pro, MS Word, MS Excel, MS PowerPoint Methods: Agile

• Consulting and sales of Office 365 licenses through own GmbH
• License management (off and onboarding)
• Communication and organization
• Daily accurate billing

Technologies: Office 365, own ticketing system

Project: Compliance - new EU General Data Protection Regulation (GDPR)

• Independent coordination and consultation with the IT manager and all department heads
• Independent development of all required process descriptions with the specialist departments and IT according to GDPR for the complete "register of processing activities"
• Creation of required templates and overviews of process descriptions
• Creation of evaluations and reports
• Creation of regular status reports
• Independent identification, coordination, documentation, modeling of all data protection processes according to GDPR
• Creation of evaluations on the status of process measures
• Creation of recording and reporting form for a possible data protection incident
• Creation of presentations for management regarding project content implementations
• Creation of training materials for e-learning for employees
• Support with the company's privacy policy

Technologies: MS Office Methods: ITILv3, Agile

Project: Migration project

• Working with Mycom (terminal server solution)
• Responsible for consolidating and QA of weekly status reports for PL-TPL jour fixe and higher-level committees
• Keeping minutes and related to-do lists
• QA and collaboration in defining the business case for the follow-up project
• Creating committee schedules
• Supporting the creation of handouts for the steering committee (SC)
• Participation in meetings (JF PL-TPL, OpSC, control committee)
• Creating presentations in the project
• QA and consolidation of project planning:
• Consolidating sub-project plans into an overall plan in MS Project
• Creating overviews of delayed processes in the overall project plan in MS Project
• Creating a graphical plan from the perspective of releases
• Generating milestone planning (master plan) in PowerPoint for committees
• Responsible for QA (and adherence to due dates in sub-projects)
• Reporting of risk management according to MaRisk, both at TPL level and across projects
• Reporting of risks according to MaRisk
• Collaboration in ABC reporting
• Appointment and room coordination for project staff, PL
• Administering staff (onboarding, permissions, contacts)
• Supporting project relocation, room planning
• Administering Sharepoint permissions
• Participation with successful completion in Commerzbank's compliance training

Technologies: Sharepoint, MS Project, QG, EPS, HTML Methods: ITIL

Project: Focus on controlling, agile project methodology

• Responsible for cost controlling with Excel
• Responsible for shadow accounting and forwarding orders to the SAP team
• Tracking budget planning
• Creating resource planning including budget planning, orders and performance records
• Creating a forecast for the project application of the follow-up project according to resource plan, project plan and valid performance records to ensure timely commissioning of individual providers, carrying out orders according to bank processes
• Independent administration of project staff (onboarding, maintaining project drive, Sharepoint, permissions, booking meeting rooms, organizing and controlling performance records and supporting weekly time reports)

Technologies: MS-Office, Excel (advanced) Methods: Agile

Project: Tax amendment law

• Creating regular status for various committees and the division board
• Creating meeting documents for division board for regular discussions with various departments
• Creating reports
• Interface between project management, projects and project staff
• Creating presentations for committees
• Contributing to improvement of bank-wide processes according to ITIL
• Organizing and supporting workshops (booking locations, ordering materials, printing signs)
• Restructuring file storage
• Coordinating appointments
• Creating project documentation
• Onboarding, instructing and administering employees
• Proactive tracking of todos
• Participation with successful completion in Commerzbank's compliance training

Technologies: MS Office, MS Access, HTML Methods: ITIL, agile

Project: New radio relay stations for mobile phones

• Planning the setup for radio relay
• Maintaining the order database (site handler) with connection to customers and subcontractors, mainly including:
• Processing and completing technical calls and work packs for new orders
• Initiating orders
• Checking information for completeness, documenting all relevant information according to guidelines and format (location, technical radio relay accessories)
• Maintaining file structure / documenting
• Training new employees on the database
• Checking and processing commissioning protocols for the customer
• Responsible as communicative interface to the customer

Technologies: MS Office Methods: Agile

Project: Completion of new Airbus A350XWB

• Right hand of program manager
• Interface between project staff and program and project management
• Responsible for change management
• Documenting in English and German, internally and for customer Airbus
• Creating presentations in English and German
• Creating monthly status in English, internally and for customer Airbus
• Keeping minutes in English and German
• Proactively tracking todos
• Creating and maintaining complex directory structures
• Creating required templates

Technologies: MS Office, Sharepoint Methods: ITIL, agile

Project: Supporting management in purchasing

• Communicative interface for every project member and project management
• Creating the first project manual in the company on own initiative, which was well received by the company's board and bound as a book
• Solely responsible for building and implementing previously non-existent risk management, on own initiative
• Supporting process discovery and documentation of processes according to ITIL
• Creating all presentations and entire documentation (except technical concepts)
• Solely responsible for conceptualizing and implementing the first intranet presence of a project in the company, on own initiative
• Creating all status reports, including status for steering committee and board
• Creating required templates and forms
• Keeping minutes in meetings
• Tracking todos
• Creating automation through Excel macros which enabled future digital processing of significant, previously manual work, and significantly minimized processing for future adjustments due to new legal changes

Technologies: MS Office, Macros MS Excel Methods: ITIL, agile

Project: Daily business

• Creating minutes, especially from telephone conferences
• Tracking and reporting project status
• Supporting project plan
• Managing a virtual team room
• Interface between project staff, project management, client and customers

Technologies: MS Office

Project: Tax amendment law

• Communicative interface between project staff and project management
• Onboarding and administering employees
• Supporting project management
• Conceptualizing and implementing intranet presence of the project and cross-project initiatives in HTML
• Conducting training for HTML and intranet specifically
• Conceptualizing and implementing project file structure
• Planning access permissions using rights matrix
• Creating required templates
• Supporting project planning in MS Project
• Creating project manual
• Participation with successful completion in Commerzbank's compliance training
• Creating a protocol database with graphical interface for:
• Full text search through protocol points of all protocols
• Generating protocols
• Tracking open points/tasks, points of interest
• Generating automatic reports in Access and Word
• Supporting controlling of overall project and sub-projects according to ITIL, also through following self-created components:
• Extensive controlling database
• Resulting watchlist (Excel) for status tracking
• Risk matrix
• Document matrix
• Resource plan
• Creating automating files
• Creating and maintaining a database including following components:
• Controlling Commerzbank contracts with sub-providers
• Controlling resources, runtimes, milestones, critical points of interest
• Creating minutes in meetings, project manager round
• Keeping minutes and maintaining "living documents" at 2 different "round tables" (coordination with representatives of leading banks)
• Independent organizing in project and project office
• Moderating meetings
• Documenting the project
• Collaborating on project completion report

Technologies: MS Office Methods: Classic

Project: Initial project documentation

• Responsible for creating initial project documentation
• Creating presentations
• Creating technical concepts

Technologies: MS Office Methods: Classic