Falk Sauerborn - Project Leader - Project Manager – Project Pilot

Recommended expert

Würselen, Germany

Experience

Aug 2022 - Dec 2024

2 years 5 months

Germany

Project Leader - Project Manager – Project Pilot

BVG

Update OCMS (ID card management), cashless payment in canteens and digitalization of employee transport tickets for the BVG HR department
Stakeholder analysis
Requirements management
Analysis of the as-is situation
Defining project scope (definition of "to-be")
Participating in the design of the technical solution
Creating initial high-level project plan
Identifying risks and benefits
Preparing information and creating commissioning documents
Independently managing projects and work packages including troubleshooting
Developing and establishing meeting, reporting, and project structures
Creating and maintaining project plan including resources and assets for effective management
Involving employee council and data protection
Regular reporting and deriving action options for the steering committee
Project monitoring (risks, budget, scope, resources)
Coaching, supporting, and coordinating internal staff and suppliers
Documentation and knowledge transfer
Software: Word, Excel, PowerPoint, Outlook, MS Teams, Office 365, ServiceNow, OCMS, etc.

Jun 2021 - Present

4 years 8 months

Germany

Requirements Engineer, Lead Business Analyst and Cluster Lead / Project Manager

Ergo / IBM

Employee workstation, voice dialog system/telephony (SBA/TEL) in the "LifeInsurance-Platform" / "Run off platform" "ELBE" program for digitalization of life insurance at the Ergo insurance group on behalf of IBM
Collaborating with stakeholders from business and IT
Analyzing functional requirements and creating use cases
Conducting and leading workshops with the customer to align their requirements with the (platform) standard
Specifying functions to be implemented in IT applications (functional and technical specs)
Developing epics, features, and stories
Creating and maintaining project-specific release planning, including resources and supplier availability for effective management in an agile environment
Defining sprint content
Regular reporting for plan/progress alignment and deriving action options
Preparing change requests including impact analysis
Project documentation
Project monitoring (risks, scope, resources)
Supporting PMO in general PM tasks
Supporting and representing the project manager
Independently managing work packages including troubleshooting with developers
Coordinating staff and suppliers
Software: Word, Excel, PowerPoint, Outlook, Notes, Jira, Confluence, Teams, SharePoint, WebEx, Slack, Genesys GAX/iWD-Manager, etc.

Sep 2019 - Dec 2021

2 years 4 months

Germany

Project Leader - Project Manager – Multi-Project Leader

ALDB GmbH

Extension of Command CMDB license management – tender for training management system – introduction of Ecadia training management system SaaS – GIS extension – UMS extension – All-IP – test server extension – Windows 10 software portfolio – extension of Genua infrastructure (VS TOP) – update FNT Command – introduction of Jira & Confluence – introduction of ALDB GmbH softphone
Stakeholder analysis
Analysis of the as-is situation
Defining project scope (definition of "to-be")
Creating initial high-level project plan in an agile environment
Identifying risks and benefits
Preparing information and creating tender documents (EVB-IT)
Independently managing projects and work packages including troubleshooting
Developing and establishing meeting, reporting, and project structures
Creating and maintaining project plan and WBS based on CPM including resources and assets for effective management in an agile environment
Involving employee council and data protection
Regular reporting and deriving action options for the steering committee
Preparing change requests including impact analysis
Project documentation and project controlling including cost estimation
Project monitoring (risks, budget, scope, resources)
Coaching, supporting, and coordinating internal staff and suppliers
Documentation and knowledge transfer
Software: Word, Excel 2016, PowerPoint, Outlook, MS Project, Office 365, Jira, etc.

Mar 2018 - Nov 2019

1 year 9 months

Germany

Program Scheduler

BASF

LAN/WAN/UC transition and transformation program "Pegasus" at BASF
Stakeholder analysis
Translating contract elements into a program-wide master plan, including mapping cross-project dependencies using the critical path method
SPOC for providers/project planners and project managers on all questions regarding scope, timeline, application of project management methods and processes
Defining cost estimation
Identifying risks related to the critical path
Defining, initial setup, communication, and subsequent monitoring of compliance with program planning guidelines, processes, templates, and tools
Independently managing progress reports and impact analyses to develop measures for a "back to green" strategy
Delivering KPIs and forecasts to be meaningful for financial controlling
Coordinating staff and suppliers for planning tasks and knowledge transfer (incumbent/new supplier)
Audit-ready documentation and works council alignment
Software: Word, Excel 2016, PowerPoint, Outlook, MS Project, SharePoint, etc.

Nov 2017 - Jan 2018

3 months

Germany

Project Manager

BASF

HR-IT project "Workforce Analytics Platform & HR-BW Migration to BW 4/HANA" at BASF
Stakeholder analysis
Analysis of the as-is situation
Defining project scope (definition of "to-be")
Creating and approving the solution design document 1.0 (SDD)
Creating initial high-level project plan in an agile environment
Defining cost estimation
Identifying risks and benefits
Preparing information for project approval (storylining - storytelling)
Independently managing work packages including troubleshooting
Coordinating staff and suppliers
Documentation and knowledge transfer
Software: Word, Excel 2016, PowerPoint, Outlook, MS Project, SharePoint, etc.

Jun 2017 - Dec 2017

7 months

Germany

PMO – Project Guide – Global Coordinator

Rolls-Royce Power Systems AG

HR-IT project "Workday Integration with SAP-HR interface"
Development and establishment of meeting, reporting, and PMO structures
Creation and maintenance of project planning and work breakdown structure based on CPM including resources and assets for effective control in an agile environment
Regular reporting to align plan/progress and derive action options
Development of change requests with impact analysis
Project documentation and project controlling
Project monitoring (risk, budget, scope, resources)
Support of the project lead in general PM tasks
Coaching, support, and representation of sub-project managers
Global coordination of work packages and communications to and from regional coordinators
Monitoring and maintaining the action item list
Establishing and conducting regular meetings for progress control
Independent management of work packages (including design and implementation of a kiosk PC solution for front-line employees) along with troubleshooting
Coordination of employees and suppliers
Preparing and following up on lessons learned
Software: Word / Excel 2010, PowerPoint, Outlook, MS Project, SharePoint, etc.

May 2017 - Jun 2017

2 months

Germany

PMO and Planning

IKB

Setup of the PMO and planning in the large-scale RIA project at IKB
Development and establishment of meeting, reporting, and PMO structures
Revision of the project planning for effective overall project control
Ensuring the stability of the MS Project plan and briefing the PMO on planning maintenance principles
Detailed task-based personnel planning
Identification of capacity bottlenecks and the critical path including development of mitigations
Software: Word / Excel 2010, PowerPoint, Outlook, MS Project, etc.

Feb 2016 - May 2017

1 year 4 months

Germany

PMO - Project Planner

KfW

Large-scale SAPFin project at KfW
Optimization and adjustment of existing planning guidelines in the agile multi-project management of a large project
Support and assistance to projects in the decentralized maintenance of individual subproject plans
Ensuring the stability of the MS Project overall project plan (server/27 subplans)
Independent coordination of planning for following years (KGFP) within the large project and follow-up projects including stakeholder alignment and mitigation
Representation of project content in the project plans
Identification of risks and detection of issues
Definition of the critical path (CPM)
Reporting plan data with enrichment of additional information from distributed data sources
Forecasting budget and personnel development
Resource management
Cost controlling
Software: Word / Excel 2010, PowerPoint, Outlook, Visio, MS Project, etc.

Jan 2015 - Dec 2015

1 year

Germany

Project Manager

Bayer Business Services GmbH / COVESTRO

Project management, planning, and documentation of eWorkplace projects (BOOSTER, BlackBerry retirement, overall inventory cleanup)
Modeling and implementation of services in the eWorkplace environment
Carve-out project MOVE to establish a legally independent IT environment for COVESTRO
Project management and audit-proof documentation of subprojects (including ASPERA, BEAM, Antigua DCA)
Business and requirements analysis, creating and maintaining a communication matrix
Creating and maintaining project plans and documentation
Planning, moderating, and following up on workshops and presentations
Monitoring deadlines, completion rates, and budget
Independent management and troubleshooting
Coordination of employees and vendors
Software: Word, Excel 2010, PowerPoint, Outlook, Visio, MS Project, Lync, Skype for Business, HP-SM, HP-AM, SAP-GET, Virus Protection Compliance Center

Aug 2014 - Dec 2014

5 months

Germany

Business Analysis

Genesys ACD Integration (Finance Sector)

Supporting Belgian Genesys experts (DDM) in functional analysis and technical interpretation of Genesys ACD integrations/customizations
Project management, planning, training, and partial implementation of various projects in the contact center area of financial service providers
Creating and maintaining functional designs, project plans, test concepts (CIT/UAT), and documentation
Planning, moderating, and following up on workshops, integration/user acceptance tests, and presentations

Sep 2011 - Nov 2014

3 years 3 months

Germany

Demand Manager

AXA Technologie Services GmbH GE

Demand and portfolio management for AXA Technologie Services GmbH GE
Evaluating client requests in project, study, and evaluation environments
Business analysis, requirements analysis, creation of functional and technical specifications
Coordinating solution design creation, financial assessment of projects, and preparation of proposals
Coaching project managers in planning, budgeting, execution, and project control
Multi-project management, administering budgets (consulting services, software purchases, provisions, planned vs actual comparison)
Project controlling, monitoring time, budget, and specifications
Acting as the QA authority during project closure
Leading and participating in WAN, LAN, voice, video, and workplace projects
Coordinating the hardware and software evaluation process
Preparing and visualizing project and operational data
Planning, moderating, and following up on project meetings
Conducting train-the-trainer sessions for the Genesys ACD solution as part of the AXA GE VoIP project
Developing training materials and conducting training sessions during the go-live phase
Software: Word, Excel 2003/2007/2010, PowerPoint, Outlook, Visio, MS Project, Mercury ITG, HP Perform, CA USP6/USP11

Feb 2011 - Sep 2011

8 months

Germany

PMO

FI-TS

PMO in the MoveON project at FI-TS (data center relocation for Helaba)
Planning, documenting, and following up on regular and project meetings
Supporting the TPL server virtualization and TPL architecture
Preparing and following up on relocation weekends (operations center setup, routing slips)
Consolidation and maintenance of asset and configuration inventory data
Collaborating on relocation planning to support IT architects
Preparing and archiving project documents in a revision-proof manner
Monitoring schedules and project progress (decommissioning tracking)
Software: Microsoft Word 2003/2007, Excel 2003/2007, Access 2003, PowerPoint, Outlook, Visio

Aug 2010 - Feb 2011

7 months

Germany

Department and division management support

LVM

Organizational project collaboration in project planning and controlling in the host environment
Documenting and optimizing the communication matrix of various teams
Developing structure concepts for the organization (organizational chart)
Temporarily covering staff shortages in IT management
Coaching team and project leaders on communication culture
Business analysis, workflow visualization, and modeling for implementation in JIRA

Nov 2009 - Jun 2010

8 months

Germany

Team support

AXA Tech Nordeuropa

Providing team support in the transnational client office (account management)
Revising and globally standardizing contract and billing processes
Recording and aligning cash flows globally under VAT aspects
Implementing international IT services
Preparing and visualizing project and operational data to create review board documents
Focusing on manageability of workloads and the annual budget in a multi-project environment
Software: Word, Excel 2003/2007, PowerPoint, Outlook, Visio, MS Project, HP Perform, CA USP6/USP11

May 2008 - Oct 2009

1 year 6 months

Germany

Team support

AXA Technologie Services GmbH GE

Providing team support in the Germany client office (account management)
Preparing project data to create review board documents in a multi-project environment
Creating and maintaining the internal open points list (OPL)
Project management in implementing new services within the organization
Eliciting business requirements, setting objectives, and process modeling
Negotiating with vendors regarding services, timelines, and SLA elements
Coaching project managers on project management approaches
Project controlling and budget administration
Coordinating the evaluation process
Conducting training for video conferencing systems (Cisco CTS 3000)
Software: Word, Excel 2003/2007, PowerPoint, Outlook, Visio, MS Project, Mercury ITG, HP Perform, CA USP6/USP11

Aug 2006 - Mar 2008

1 year 8 months

Germany

Operational Management / Subproject Management / Project Assistance

Gothaer

Coordination of operational activities in the telecom operations (VOIP / AVAYA)
Design of department-wide call flows within the corporate group
Crisis management and troubleshooting in case of disruptions
Planning and quality assurance of business-critical projects (site relocation, upgrades)
Creating and maintaining project plans and documentation (baselining)
Planning and implementation of the stage III rollout in the TKH project (Telecommunications Harmonization)
Communication with manufacturers (AVAYA), providers (Telekom, ARCOR) and suppliers (DAMOVO)
Project assistance in stage II of the TKH project
Quality assurance of the rollout for larger sites
Software: Microsoft Project 2002, Word 2003, Excel 2003, Access, PowerPoint, Lotus Notes

Sep 2005 - Jul 2006

11 months

Germany

SME Support

3D Projekt Consulting

Project management, planning and controlling of various smaller projects for regional SMEs
Creating and maintaining project plans and documentation
Planning, moderating and follow-up of workshops and presentations
Monitoring deadlines and budget
Independent management and client acquisition
Coordination of employees and companies
Software: Microsoft Project 2002, Word 2003, Excel 2003, PowerPoint

Jan 2005 - Aug 2005

8 months

Germany

Coordination and contribution to detailed specification

Mittelrhein – Kurier

Custom development of publishing software for Mittelrhein – Kurier
Creating a detailed specification according to customer requirements
Evaluation of off-the-shelf solutions and customization options
Planning a custom development
Monitoring deadlines and budget
Software: Microsoft Project 2000, Word 2002, Excel 2002, PowerPoint

Jul 2004 - Dec 2004

6 months

Germany

Subproject Management

Nikilin.DE

Online image magazine Nikilin.DE
Planning and controlling the subproject
Creating and maintaining project plans and documentation
Resource planning
Independent management of procurement processes
Coordination of internal and external staff
Monitoring deadlines and budget
Software: Microsoft Project 2000, Word 2002, Excel 2002, PowerPoint

Jan 2004 - Jul 2004

7 months

Germany

Coordination and contribution to detailed specification

3D Projekt Consulting

Project on freight forwarding software solution and custom requirements
Creating a detailed specification according to customer requirements
Creating and maintaining project plans and documentation
Evaluation of off-the-shelf solutions and customization options
Planning a custom development
Software: Microsoft Project 2000, Word 2002, Excel 2002, PowerPoint

Apr 2003 - Feb 2004

11 months

Germany

Coordination, Planning and Controlling

Lohnsteuer Hilfe-Rings Deutschland e.V.

Scalable DMS/ECM system for advisory offices
Cost-optimized custom development using standard software components
Integration of the tax consulting software solution
Software: Microsoft Project 2000, Word 2002, Excel 2002, PowerPoint, ELO office 5.0

Jan 2003 - Mar 2003

3 months

Germany

Project planning, implementation and quality assurance

3D Projekt Consulting

Project for automated form recognition at the indexing workstation
Implementation and performance tests at the scanning station
Input implementation and integration into existing software
Hardware: IBM PCs, Bell & Howell, Hewlett-Packard
Software: Microsoft Project 2000, Visual Basic 6, Kofax, ELO office 5.0, Hummingbird OCR

Jul 2002 - Dec 2002

6 months

Germany

Subproject Lead

Postbank - Systems

Implementation of PrintCom – Word solution
Goal definition, project briefs and stakeholder analysis
Budget and resource planning (IC)
Project planning and synchronization with the overall DMS project
Creation of standardized interface definitions
Crisis management and troubleshooting in case of schedule shifts
Independent management of procurement processes
Software: Microsoft Project 2000, Excel 2002

Jan 2001 - Jun 2002

1 year 6 months

Germany

PMO

Postbank

Project Optimization Nachforschung and project SWIS (nationwide repossession database)
Project assistance, creating and maintaining the project plan and status reports
Participation in process analysis and concept development
Customization and adaptation of search software using scripting language
Conducting individual training sessions for the nationwide deployment of the software
Quality assurance of the SWIS application using TestDirector
Development of smart Word documents for interactive control (VBA, OLE Automation)
Organization and coordination of the nationwide rollout at 5 locations
Software: Microsoft Project 2000, Excel 2002, Visual Basic 5, Oracle Forms, TestDirector

Dec 1999 - Dec 2000

1 year 1 month

Germany

Project Assistant

Postbank

Project SWIS'97 (seizure applications) and migration project AB (active data maintenance)
Participation in process analysis and concept development
Creation and maintenance of project plan
Consolidation of the correspondence templates for the seizure department
Development of smart Word documents for interactive control in Microsoft Access using VBA
Performance optimization of the Word letters
Participation in the design of a scanner interface
Software: Microsoft Project 98, Excel 95, Access 97, Oracle DB, Word 97

Skills

System Platforms: Windows 11, Windows 10, Windows 8, Windows 7, Windows Vista, Windows Xp Professional, Windows 2000 Server/professional, Microsoft Windows Nt Server/workstation 4.0, Microsoft Win95/98, Ms-dos, Os/2, Linux Server, Windows Server, Load Balancer, Apache, Tomcat, Vmware, It Infrastructure Network Components (Routers, Lan/san Switches, Wlan, Network Management, Security: Firewall, Authentication, Virtual Private Network)
Telecom Platforms: Avaya, Agfeo, Alcatel, Cisco, Genesys, Contact Center, Video, Telepresence, Unified Communications (Mocs, Lync, Skype For Business, Ms-teams, Slack, Webex)
Databases: Microsoft Sql Server 7.0/2000, Oracle 7.x/8.x And Up, Microsoft Access 97/2000/2002/2003 And Up
Project Management Software: Microsoft Project 98/2000/2002/2007/2010/2013/2016, Mercury Itg, Hp Perform, Ca Clarity, Jira, Confluence
Test And Versioning Software: Frontpage 4.x/5.x, Mercury Testdirector 7.2, Mercury Winrunner, Jira, Tfs, Hpqc, Hpalm
Programming Languages: Vb, Vba, Java, Javascript
Application Software: Microsoft Office (Incl. Powerpoint And Visio) 97/2000/2002/2003/2007/2010/2016/365, Openoffice.org 3.1, Elo-office 4.5/5.0/6.0, Business Objects 4.3, Diffdoc, Tcpos, Ocms, Sharepoint 2010/2016, Servicenow
Internet/email: Netscape Communicator, Ms Outlook, Internet Explorer 3.x–11.x, Lotus Notes
Industries: Financial Services (Banks/insurance), Chemicals, Telecommunications, Logistics, Mechanical Engineering, Automotive (Smes), German Armed Forces, Media