Achim (Peter) Klein
Portfolio Manager, Consultant, Leadership Coach
Experience
Portfolio Manager, Consultant, Leadership Coach
Abbvie Deutschland GmbH &Co. KG
- Managing and optimizing a portfolio of about 100 projects (launches, infield solutions, data & analytics, digital solutions, digital products)
- Improving the existing project standard (playbook) and aligning with the European and global organization (USA)
- Coaching project managers on setup, planning, business cooperation, GDPR, GxP, data security, and launches
- Preparing projects for works council information and project closeout communication
- Improving resource management (tracking, allocation, prioritization)
- Taking over individual project leads (off-/transboarding, event management, assessing the use of WhatsApp on business smartphones)
- Overseeing the hiring of external project managers
- Improving meeting structure, project controlling (KPIs), change and demand management
- Improving risk, issue, dependency, and quality management, and supporting internal audits (GxP)
- Optimizing the portfolio management tool (Smartsheet) at national, European, and global levels
- Designing and implementing a business value complexity scoring
- Establishing a strategic PMO with a sister department and optimizing cross-functional teams
- Reporting, communication, and escalation at management level
- Leadership coaching for several future leaders (short-term assignment)
- Developing the concepts 'PPM as a Service' and 'Internal Customer Approach'
- Developing and reviewing an 'AI Data Governance' concept, including roles and processes
- Selecting and onboarding the successor
Project Manager, Scrum Master, Transition Manager
Münchner Rückversicherungs Gesellschaft AG (Munich Re USA)
- Managing a provider switch (migration from Infosphere to Informatica IICS, SaaS), including agile transition
- Establishing a hybrid project organization (approx. 25 staff, multiple providers) and implementing agile methodology in Azure DevOps
- Optimizing resource management and agile role profiles (Scrum Master, Product Owner, Project Manager)
- Refining agile structures (planning, sprints, tasks, retrospectives, daily scrums, bug sessions, demos, impediment sessions)
- Managing providers/vendors in India and USA, including escalation and claim/penalty management
- Improving meeting structure, project controlling (burn-down, velocity), and risk, issue, and dependency management
- Reporting, communication, and escalation at senior management level (US CIO)
Program Manager
EnBW AG
- Establishing a hybrid program organization including a PMO (multiple subprojects, 60 staff) and methodology
- Implementing a cross-functional organizational structure ('Wingman Principle')
- Optimizing resource management (tracking, prioritization)
- Refining agile role profiles (chief product owner, product owner, agile coach) and structures (Spotify approach) using Azure DevOps
- Improving capability map and roadmap structures including IT architecture
- Improving meeting structure, project controlling, and vendor management
- Improving compliance, risk, and dependency management
- Aligning with associated projects (platform decommissioning, in-house development)
- Reporting, communication, and escalation at management level
Global Transition Manager, Project Manager
Münchner Rückversicherungs Gesellschaft AG (Munich Re/MEAG)
- Planning, managing, and executing the transition and transformation of workplace services (service desk, onsite support, printing, SCCM, encryption, chatbot) globally (USA, APAC, EMEA)
- Managing the replacement of an infrastructure provider and onboarding a new provider with communication, escalation, and change management
- Implementing the methodology (planning, knowledge transfer, shadowing, hypercare, stabilization, cut-over, go-live) based on ServiceNow
- Organizing global knowledge transfer sessions and daily coordination with EMEA, Americas, and APAC management
- Developing global user communication and works council communication
- Planning and executing the rollout of smart meeting rooms (MTR, Logitech, MS Teams) in EMEA
- Managing providers (Ricoh, Datavision) and selecting local partners
- Reviewing proposals and accepting equipment deliveries
- Managing architectural preliminary work and preparing user communication
Interim Manager
Compass Group Deutschland GmbH / Compass Group PLC
- Designing and establishing a program/portfolio/project organization including PMO setup
- Developing and implementing a methodology with stages and initiating the organizational change process
- Developing and implementing an IT project management framework including processes and tools
- Coaching project managers and providing support for operational issues
- Interim strategic project leadership for the implementation of workforce management (491 sites, 5000 staff): scoping, requirements management, project planning, business case, governance structure, hiring preparation
Principal Consultant
ALDI Süd (ALDI International Services GmbH & Co. oHG)
- Design and rollout of an international IT vendor governance for managed strategic, strategic, and non-strategic partners
- Development of an IT vendor governance framework (processes, standards, policies, guidelines, roles)
- Design of a governance-oriented role concept including RACI
- Optimization of the vendor lifecycle and preparation of governance-related policies
- Implementation of performance criteria (KPIs, CSFs) and rollout in Europe and the USA
- Support for the training concept and alignment at senior management level
Program Manager
EnBW AG (EnBW-Trading)
- Stabilized a market and price data system in energy trading (EnBW Trading) with team optimization (15 team members)
- Managed the hiring process for project staff
- Defined scope and subprojects (Data Backbone, Data Lake, Data Connector, Live Curves, Connector, and data quality management)
- Adapted the program structure to an agile approach and set up customer journeys, technical domains, and a DevOps organization
- Managed the MVP development for Live Curves on AWS and Azure DevOps using Python and modeling
- Introduced agile roles (coach, product owner), daily scrums, sprints, and refinements
- Project controlling, budget planning, and approvals by the steering committee
- Managed the European procurement process for a SaaS solution following sector regulation (SektVO), service structure, and contract structure
- Conducted a compliance check for AWS and optimized vendor management in IT trading
- Prepared the ISO 27001 audit for critical infrastructure suppliers and reported at the steering level
Program Manager
DB PFK AG (Deutsche Bank Privat und Firmenkunden AG)
- Coordinated the migration of DB PFK AG's decentralized infrastructure after the Postbank merger
- Set up project planning and onboarding of resources
- Coordinated with Deutsche Bank (Frankfurt, London) and conducted workshops
- Performed BAIT compliance checks (information security, IT governance, disaster recovery)
- Aligned with related projects (Windows 10, access management, central infrastructure)
- Provided interim technical solutions (TRP process) for printers and clients
- Prepared the introduction of One Virtual Desktop on Office 365 and Windows 10
- Project controlling, identification of convergence potentials, and reporting
Project Manager (Global Workstream Lead)
Fresenius SE / Fresenius Netcare GmbH
- Led compliance, works council, and data security topics in the global Office 365 rollout (50,000 users, 70 countries, 200 locations)
- Developed policies for cloud use, information retention & archiving, information classification, and aligned with legal counsels
- Aligned with the GDPR framework, performed pre-screening, DPIA assessments, gap analysis, and drafted privacy employee notices
- Designed and conducted L&C assessments for 70 countries and developed an enablement checklist
- Designed and delivered L&C training in 20 languages
- Developed litigation hold processes and migrated from Lotus Notes to Office 365
- Project planning, reporting, and committee communication
- Led the Cyber Security China and eDiscovery task force, reporting to the Senior VP of Compliance
Interim Vendor Manager
Deutsche Bank AG
- Vendor management for the governance/compliance project Living Wills (Dodd-Frank, BRRD, SAG)
- Project setup, scope definition, effort estimation, project organization, and communication processes
- Developed communication and negotiation processes and assessed using VRM/MA risk criteria
- Optimized the vendor risk management process and coached the project manager
- Collaborated with global law firms to develop living wills amendments and FAQs
- Managed escalations at the managing director level and sign-off process
- Optimized procurement strategy (aggregation, sourcing optimization, third-party management)
Deputy Program Manager, Project Manager
DB Systel GmbH / DB Schenker Rail AG
- Supporting and representing program management in rolling out collaboration tools in the Logistics@DBSR Infrastructure program
- Coordinating 4 subprojects (Network, Rollout, Email, Local Work Environment) with 18 staff members
- Milestone tracking, PMO coordination, and documentation for CMO, TMO, and FMO
- Onboarding and offboarding employees and supervising BA students
- Establishing requirements, change, and claim management as well as quality management
- Setting up the Printer task force for SLA optimization and incident resolution
- Stakeholder management and presentations at the CIO level
- Rolling out the DB Communicator collaboration tool, piloting in Glattbrugg, and developing use cases
Escalation Manager
UDG GmbH / Procato GmbH
- Establishing a project governance model (Risk, Change, Communication, Stakeholder Management)
- Optimizing Scrum planning (Epics, Stories, Sprints) in Jira/Confluence
- Conducting team workshops and revalidating use cases, requirements specifications, and business cases
- Developing a traceability matrix for completion levels
- Setting up claim and contract management according to EVB-IT
- Adjusting resource planning
Interim Project Manager
AXA Group / Axa Technology Services Germany GmbH
- Designing and implementing a transition and engagement model for service offshoring to Axa Technology Services India
- Managing an international team (Germany, Belgium, India)
- Milestone planning and project organization model
- Hiring process and relocation concept for employees in Germany and Belgium
- Designing knowledge transfer and service transition (parallel run)
- Business case support, risk management, and works council communication
Interim Project Manager
Getronics Premium IT-Service GmbH / Studienkreis GmbH
- Conceptualizing, designing, and rolling out a Windows 8 thin client across 580 locations
- Building a 10-member project team and planning milestones
- Thin client design (Dell Windows 8 image and patch), network and backend architecture
- Operations and service concept (SLA, OLA, VOS) and escalation management
- Coordinating with Cisco, Dell, and GUWATEC
- Claim and change management and project costing
- Stakeholder management and program marketing
Management Consultant
Hahnair GmbH
- Consulting on concept and design of IT service management (ITIL)
- Reorganizing the IT department and creating a strategic roadmap
- Building and optimizing project management structures, training, and handbook development
- Mapping structures in Jira and Confluence
Interim Project Manager
Wüstenrot & Württembergische AG / Bausparbank AG
- Implementation of a balanced scorecard in the IT environment and optimization of a product cost report for IT services
- Leadership of projects I and II with 6 team members, milestone planning and organizational model
- Customization of tools in Clarity and Open Workbench
- Project I: key performance indicator set, BSC map, management interviews, rough and detailed concept for data management (SAP)
- Project II: interview series, detailed analysis and action plan for the product cost report
- Support in procurement process optimization and development of key figures
Project Manager
DB Systel GmbH
- Design and rollout of a video conferencing solution as a standard product in the service portal
- Led a 35-person interdisciplinary team for platform, network and operations integration
- Product bundling, pricing and billing concept
- Service life cycle management (SLA, OLA, VOS, concierge service)
- End-to-end orderability and claim management
- Project costing and quality gates
- Communication with steering committee and stakeholders
Overall Project Manager, Program Manager
DB Systel GmbH / DB Schenker Rail AG
- Rollout of video conferencing solutions at 17 sites in 10 countries as part of an insourcing strategy
- Coordination of four subprojects with 15 team members and milestone planning
- Project costing, rollout, operations concept and end-to-end testing
- Task force management and escalation processes
- Provider and vendor management (Vodafone, Cisco, DBKT, T-Systems)
- Claim management and business case validation
- Communication and training concepts
Project Manager
DB Systel GmbH / DB Logistics AG
- Rollout of web conferencing as a desktop feature in the rail group
- Team building and coordination with internal service units
- Requirements management, milestone planning and vendor management
- Risk management, change and escalation management
- IT security audit (protection needs, residual risk declaration, Federal Data Protection Act)
- Committee communication and board presentations
Project Manager
DB Systel GmbH / DB Fuhrpark Service GmbH
- Rollout of WAN, MS Vista desktop, network printers and smartphones at DB Fuhrpark Service
- Coordination of a 3-person rollout team and milestone planning
- Development of printer and smartphone concepts
- Service desk instructions and escalation management
- Claim and change management
- Program controlling and stakeholder communication
Project Manager
DB Systel GmbH / DB Schenker Rail AG
- Rollout of Windows 7 desktop services as part of a global insourcing strategy
- Team coordination, milestone planning, and implementation of the workplace model
- Insourcing approach, due diligence, and transition
- Vendor management (DBKT, Lenovo) and risk management
Interim Project Manager, Management Consultant
Atos Origin GmbH / Atos India / eplus
- Program management task force for IT stabilization & improvement for e-plus (outsourcing, offshoring, change management)
- Team building, recruitment, and coaching (4 employees)
- Introduction of risk management (Ishikawa, FMEA) and vendor/relationship management
- Optimization of IT governance and service management concepts (SLAs, OLAs, KPIs)
- Reporting at executive management level
Project Manager
New Identity AG (now UDG) / Deutsche Telekom AG
- Project management for "Contextual Communication Engine" (social media) using SCRUM
- Team building (15 employees), resource management, and finalizing requirements
- Creation of functional specs, test concept, and stakeholder management
- Introduction of SCRUM roles, sprints, and daily scrums
- Reporting at board level
Project Manager
DB Systel GmbH / DB Netz AG
- Special rollout of DAViT desktops for track management
- Coordination of the rollout team and milestone planning
- Incident and problem management, stakeholder management
- Creation of an internal service level agreement and risk management
- Task force setup and replanning for changes
Deputy Program Manager, Consultant, PMO
DB Systel GmbH
- Program management and PMO function in the BKU21 program (60,000 Windows Vista clients)
- Multi-project management and deputy role
- Program controlling, KPI system, reporting, and risk management
- Task force setup, change, and claim management
Consultant
Bayer Business Services GmbH
Product Management Specialist
Lufthansa Systems Infratec GmbH
Consultant
Bayer Business Services GmbH
Service Manager with Budget Responsibility
T-Systems Enterprise Services GmbH / DPAG-DP IT Solutions GmbH
Quality Manager
T-Systems Enterprise Services GmbH / DPAG-DP IT Solutions GmbH
Transition Manager, Project Manager
gedas Deutschland GmbH / Peguform GmbH
Service Delivery Manager, Service Level Manager, Change Manager
gedas Deutschland GmbH / Audi AG
Consultant, Shift Manager
Deutsche Bank / IBM Global Services
Project Lead (Billing environment)
T-Systems International GmbH / T-Mobile
Independent Consultant
Senior Account Manager, Project Manager
Materna GmbH & Co KG
Business Development Manager EUR, Key Account Manager, Project Manager D-A-CH, UK
IIR Deutschland GmbH - ESI International Inc.
Sales Manager, Project Manager
Primark GmbH WEFA / WEFA Inc.
Internal Organization, Sales
Creditreform Mannheim
Skills
It Governance, It Strategy Management, Compliance, Risk Management:
- Developing Strategic It Governance Models And It Organizational Models Based On Cmmi, Cobit, Itil, Pmi
- Designing And Implementing Compliance Matters (Brrd, Dodd-frank, Gdpr, Csl, Cloud Act, Gdpr, Iso 27001, Kritis, Bait, Marisk)
- Developing Risk Management Models Based On Cmmi, Cobit, Itil
- Developing Project Governance Models And Project Management Manuals
- Developing Strategic It Product And Portfolio Management
- Creating Business Case Analyses (Tco, Roi)
- Developing Cost And Pricing Structures
It Project Management:
- Troubleshooting, Project Crisis Management, Change Management
- Multi-project And Program Portfolio Management, Setup, Project Planning
- Project Team Building, Team Leadership, Coordination, Management Of Intercultural, Interdisciplinary Teams At National And International Level
- Conflict Management
- Project Controlling, Development And Management Of It Performance Indicator Systems And Balanced Scorecards, Definition Of Project-related Kpis, Csfs
- Project Control, Including Budget Responsibility And Invoice Review
- Risk And Time Management, Progress Monitoring
- Quality Management, Quality Checks Of Projects
- Developing Project Processes, Project Organizations, And Raci Diagrams
- Setting Up Pmo, Smo (Design, Process Definition And Implementation, Recruitment)
- Project Maturity Checks, Development Of Project Maturity Models
- Designing Project Management Manuals
- Design And Execution Of Agile Projects (Scrum) And Integration With Traditional Standards (Pmi, Gpm)
- Establishing And Managing Agile Structures (Safe)
It Service Management:
- Strategic Service Management (Setup, Design)
- Developing Product And Service Catalogs, Service Models
- Defining And Implementing Itil Processes, Coordinating Process Steps: Incident, Problem, Change, Configuration, Availability, Capacity Management
- Building Local Support And Helpdesk Structures, Team Setup (2nd, 3rd Level, 24/7/365) And Developing Operational Concepts
- Setting Up Information Management Processes For Uhds
- Sla/ola/upc Design And Management At International Level
- Contract Management (License, Service, Software, Subcontractor Contracts)
- Designing Operational Manuals
Contract, Vendor, Sourcing Management:
- Setting Up Vendor Management, Vendor Risk Management (Including Sla Management, Replacement)
- Designing And Implementing Outsourcing, Insourcing, And Operating Models
- Developing Sourcing Strategies (Including Third-party Management, Onboarding, Offboarding, Vendor Optimization, Vendor Risk Management)
- Claim Management, Post-signature Management
- Design And Optimization Of Msa, Sla, Ola, Upc (Contractual Framework)
Interim Management (It, Non-it):
- Troubleshooting, Crisis Management, Change And Organizational Management
- Taking On Management Roles Temporarily During Staff Changes Or Vacancies
- Establishing Branches, Business Units, Departments For Companies Or Public Organizations
- Providing Interim Management For Clients In Various Industries
- Building Teams, Recruiting Team Members, Onboarding Successors
- Establishing Change Management (It Operations, It Service Management)
- Controlling And Budget Responsibility
- Experience In Communication And Presentations At C-level
Change Management (Transition, Transformation):
- Adaptation, Transition, And Transformation Of Organizational Structures And Processes Due To Changed Strategic Conditions (Outsourcing, Insourcing, Vertical Integration M&a, Private Equity, Department Mergers, Business Unit Changes)
- Harmonization Of It Structures (E.g., Unified Communication, Data Center Consolidation, Shared Services)
- Developing Strategic Roadmaps (Offshoring, Outsourcing, Insourcing, 'Make Or Buy', Release Management)
- Change Management At Organizational Level (It And Business Side)
- Managing Interface Issues (Business-it, Line–project)
- Developing And Implementing Communication Concepts Including Works Councils (Consultation And Approval Requirements)
Strategic Business Development/sales, Product Portfolio Management:
- Classic Management Consulting: Strategy, Market Analysis, Competition, Internationalization
- Strategic, Possibly Cross-industry, Development Of Corporate, Sales, And Market Structures
- Building Sales-related Performance Indicator Systems
- Developing Strategic Key Account Management And Partnering Models
- Establishing Sales Organizations, Processes, And Concepts
- Designing, Implementing, Optimizing, Adapting Product Portfolios (Service Model Setup, Bundling, Upselling, Cross-selling, Bcg Matrix, Abc Analysis, Swot, Etc.)
- Developing Cost And Pricing Models And Aligning With It Service Structures
- (It) Controlling, Designing And Creating Balanced Scorecards (Kpis, Csfs), Including Itil-based
- Designing And Validating Business Cases
Training And Coaching (It, Non-it):
- Leadership Training In Areas Of (It) Strategy And Governance, Business Development, Negotiation Techniques, Provider And Vendor Management
- Project Management: Certifying About 15–30 Project Managers Per Year
- Training And Coaching In Organizational Development (It, Non-it)
- Coaching Employees And Executives To Improve Their Performance
Products And Tools:
- Office 365
- Ms Project
- Ms Sharepoint
- Jira
- Confluence
- Sap R/3
- Clarity
- Workbench
- Ariba
- Aws Services
- Azure Devops
Standards And Methods:
- Pmi, Pmbok – Project Management Standard
- V-model (97, Xt)
- Itil
- Cmmi
- Bsi Standards
- Cobit
- Iso
- Scrum
Personal Strengths:
- Strategic Thinking And Acting ('Big Picture', Strategic Risk Awareness)
- Networked, Integrative, Process-oriented Thinking And Acting ('End2end')
- Cool-headed In Critical Situations, 'Trouble-shooter', Decisiveness, Goal-, Solution- And Feasibility-oriented Mindset
- Leadership And Team Orientation, Intercultural Competence
Special Aspects:
- Development Of Own Consulting Concept 'Total Strategy Management'
Languages
Education
George Washington University, PMI-Institute
Postgraduate management training · Management · Washington, United States
Universität Mannheim
Law degree, state examination · Law · Mannheim, Germany
Certifications & licenses
Certified AI Manager
IHK Frankfurt
CMMI – Basic course
COBIT: COBIT 4.0 – Practitioner
Project Management: certification within GWU management training; PMI standard
Scrum Master-Product Owner – basic training
Service Management: ITIL Foundation
Various GxP trainings and ISO 27X trainings
Profile
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