Recommended expert

Mirjam Poehls

Project Management Office

Mirjam Poehls
Frankfurt am Main, Germany

Experience

Jul 2024 - Present
1 year 7 months

Project Management Office

Freelancer / Self-employed

  • Senior consultant for Project Management Office & Governance
  • Analyze and optimize existing process landscapes to identify bottlenecks and improvement opportunities
  • Structure and further develop project processes to increase efficiency and ensure sustainable implementation
  • Establish and operationalize project governance to ensure clear responsibilities and control mechanisms
  • Build tracking and controlling structures to make processes measurable and manageable
  • Harmonize interfaces and process flows to reduce coordination efforts and maximize efficiency
  • Manage stakeholders and communications to ensure consistent, process-oriented collaboration
  • Facilitate meetings/workshops
  • Tools: MS Project, MS Office, MS SharePoint, MS Visio
  • Skills: Analysis, Process Management, Governance, Tracking, Controlling, Stakeholder Management, Communication Control, Facilitation, Process Optimization
Sep 2022 - Jun 2023
10 months

Project Management Office & Process Management

Freelancer / Self-employed

  • Senior consultant in strategic process management, Project Management Office, and governance
  • Analyze, redesign, and optimize business processes with a strategic focus
  • Ensure project governance to provide transparency, efficiency, and compliance with standards
  • Plan and facilitate meetings and workshops for goal-oriented collaboration
  • Optimize documentation management, including database structure and traceability
  • Track and manage data deliveries and implement licenses & tools
  • Revise structures and workflows for more efficiency and clarity
  • Provide reporting and controlling for informed decision-making
  • Business coaching to develop teams and organizational structures
  • Tools: MS Project, MS Office, Microsoft SharePoint, MS Visio
  • Skills: Process Optimization, Business Coaching, Controlling, Data Management, Governance, Project Governance
Sep 2021 - Feb 2022
6 months

Project Management Office & Process Management

Freelancer / Self-employed

  • Process Management & Project Management Office
  • Analyze, redesign, and optimize business processes with a strategic focus
  • Harmonize traditional and agile ways of working in projects for better collaboration and more efficient processes
  • Ensure project governance for transparency, efficiency, and standard compliance
  • Plan and facilitate meetings and workshops for targeted collaboration
  • Optimize documentation management, including database structure and traceability
  • Track and manage data deliveries and implement licenses & tools
  • Refine structures and workflows for more efficiency and clarity
  • Schedule and coordinate timelines for structured and predictable project execution
  • Capacity planning, reporting, and documentation for informed decision-making
  • Optimize project communication for clear and effective coordination
  • Business coaching to develop teams and organizational structures
  • Tools: MS Office, Atlassian Confluence, Atlassian JIRA, MS Visio
  • Skills: Process Management, Facilitation, Agile & Traditional Project Management, Communication, Process Optimization, Project Governance
Feb 2021 - May 2021
4 months

Project Management Office & Process Management

Freelancer / Self-employed

  • Process Management & Project Management Office
  • Analyze, optimize, and document existing business processes for increased productivity and efficiency
  • Develop clear structures for smooth workflows and sustainable results
  • Ensure project governance for transparency, efficiency, and compliance with standards
  • Facilitate and structure meetings and workshops for effective process optimization
  • PMO support: scheduling, tracking, and coordination for efficient project management
  • Tools: MS Office, MS Power BI, SharePoint, MS Visio
  • Skills: Analysis, Structuring, Strategy, Communication, Management, Process Optimization, Agile & Traditional Project Management, Project Governance
May 2017 - Jan 2020
2 years 9 months

Project Management Office and Business Coaching

Freelancer / Self-employed

  • Project Management Office
  • Develop clear structures for smooth workflows and sustainable results
  • Ensure project governance for transparency, efficiency, and compliance with standards
  • Facilitate and structure meetings and workshops for effective process optimization
  • Schedule, track, and coordinate for efficient project management
  • Organize internal project processes for clear responsibilities and smooth operations
  • Communication management for transparent and goal-oriented coordination
  • Organize meetings for productive collaboration
  • Business coaching for team members to develop and strengthen team structures
  • Tools: MS Project, MS Office, SharePoint
  • Skills: Business Coaching, Communication Management, Process Organization, Project Control, Project Governance
Nov 2015 - Mar 2017
1 year 5 months

Project Management Office (PMO) & Business Coaching

Freelancer / Self-Employed

  • Project Management Office
  • Project planning, organization, and scheduling – for a structured and efficient implementation
  • Documentation and presentation – for a transparent and professional preparation of information
  • General project management support – for smooth project control
  • General assistance tasks – for operational support and coordination of processes
  • Process analysis and optimization – for continuous improvement and increased efficiency
  • Preparing and moderating workshops and meetings – for goal-oriented collaboration
  • Project environment coaching – to foster team competencies
  • Products: MS Project, MS Office
  • Skills: project organization, scheduling coordination, business process analysis, workshops, moderation, coaching, documentation
Nov 2014 - Aug 2015
10 months

Project Management Office (PMO) & Organization

Freelancer / Self-Employed

  • Project Management Office
  • General administrative project tasks to support project management and ensure smooth operations
  • Organizing and conducting onboarding processes for external staff to quickly integrate into ongoing projects
  • Preparing and coordinating project meetings for efficient coordination and decision-making
  • Creating documents, status reports, and decision templates for transparent project communication and management
  • Supporting internal project communication to promote clear and structured collaboration
  • Tracking and controlling to monitor progress, budgets, and resource utilization
  • Products: MS Office, Microsoft SharePoint
  • Skills: status reporting, coordination, documentation, communication, organization, scheduling, tracking, controlling
Dec 2012 - Sep 2014
1 year 10 months

Project Management Office (PMO) & Controlling

Freelancer / Self-Employed

  • Project Management Office
  • Communication with internal and external partners
  • Risk management and variance analysis for early identification of budget and schedule risks
  • Creating reports and dashboards for data-driven decision-making
  • Optimizing planning and controlling processes for greater efficiency
  • Coordinating cross-functional teams to achieve project goals
  • Products: MS Project, Pivot tables, Lotus Notes, MS Office
  • Skills: controlling, monitoring, planning, reporting, communication, optimization
Jul 2010 - Nov 2012
2 years 5 months

Project Management Office (PMO) & Controlling

Freelancer / Self-Employed

  • Project Management Office
  • Controlling, documentation, and presentation
  • Supporting the PM with management and tracking
  • Project communication
  • Monitoring project planning, time, and budget
  • Products: Microsoft SharePoint, PowerPoint, MS Excel
  • Skills: status reporting, controlling, coordination, communication
Oct 2007 - Jan 2009
1 year 4 months

Assistant

Freelancer / Self-Employed

  • Executive assistance to management
  • CEO travel planning
  • Travel expense accounting and financial forecasting
  • Artist management
  • General assistance tasks (organization, document handling, contracts)
  • Skills: planning, controlling, organization

Skills

  • Project Management Office
  • Project Management
  • Stakeholder Communication
  • Project Governance
  • Business Coaching
  • Facilitation
  • Workshop
  • Reporting
  • Project Controlling
  • Resource Planning
  • Capacity Planning
  • Agile Methods
  • Project Coordination

Languages

English
Advanced
German
Intermediate

Education

Nov 2013 - May 2015

Studiengemeinschaft Darmstadt

Business Administrator · Business Administration Studies · Darmstadt, Germany

Aug 1994 - Jul 1996

Schule für Touristik

Certified Travel Agent IHK · Training as a Travel Agent · Frankfurt, Germany

Certifications & licenses

Business Strategist

University of Viginia

Business Coach

Albert Ellis Institute, Würzburg

Management & Marketing in Tourism

Tourism Institute, Cologne

Certified Travel Agent IHK

School for Tourism, Frankfurt

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