Yvonne Wanke - PMO in the "Video Travel Center" project

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Frankfurt, Germany

Experience

Sep 2024 - Present

11 months

Frankfurt, Germany

PMO in the "Video Travel Center" project

Deutsche Bahn Vertrieb GmbH

Ensure monitoring of project goals
Review qualitative project progress and develop and implement corrective actions if needed
Initiate project meetings
Project controlling
Coordinate internal and external stakeholders and liaise with authorities and third parties
Help validate planning results and enforce contract obligations with stakeholders
Support project management with planning tasks (structuring the project, creating and updating effort and schedule plans, highlighting critical parts)
Carry out project organization and documentation
Prepare and follow up meetings and track agreed actions
Organize project documentation in Confluence/SharePoint
Prepare decision papers

May 2024 - Sep 2024

5 months

Mass Market Division, Senior Technical Project Management Officer in the RAITT Transformation Program (project language English)

Telefónica Deutschland

Work in the program office of one of Europe’s largest IT transformation programs
Prepare and follow up regular committees, e.g. steering committee with multiple presenters on current program status
Status and KPI reporting with PowerPoint and JIRA
Project documentation in SharePoint and Confluence
Close coordination with stakeholders across departments and levels
Risk management and decision papers
Open action management
Facilitate team processes
Prepare works council–relevant materials for new application rollouts

May 2023 - Jun 2024

1 year 2 months

Berlin, Germany

Senior PMO Consultant in the Federal Portal – Production Line project (about 60 internal and external staff)

Bundesdruckerei GmbH

Take over tasks from active project managers for a public sector client
Agile project management with JIRA and Confluence: plan and manage work packages, milestones, quality gates; plan and support resource management; monitor and forecast project budget; identify and track project risks; document and report project status
Data privacy review of forms created for the federal administration portal

Jun 2022 - Jun 2023

1 year 1 month

Berlin, Germany

PMO Consultant

init AG for Digital Communication

Support the Online Access Act (OZG) project at the Ministry of Labor, Social Affairs, Digitalization and Transformation in Rhineland-Palatinate and the FIM state editorial team (FIM = Federal Information Management)
Maintain JIRA boards for both the PMO and the OZG project
Track JIRA tasks with contacts in involved ministries and municipalities
Attend, prepare and take minutes for various committees, e.g. weekly and status meetings, departmental rounds
Manage knowledge base for the FIM state editorial team in Confluence and SharePoint
Create status reports for different FIM service areas

Feb 2022 - Jan 2023

1 year

Cologne, Germany

IT – Digital Innovation & Projects, Senior PMO Consultant

Toyota Deutschland GmbH

Support agile IT project management with JIRA and Confluence
Project controlling with Excel
Project status reporting with Excel, PowerPoint, JIRA and Confluence
Resource planning with in-house tool and Excel
Document management and administration on SharePoint
Communication and stakeholder management

Sep 2019 - Dec 2021

2 years 4 months

Cologne, Germany

Finance Division, PMO Specialist

AXA Konzern AG

Work in the FIT 4/21 program with projects to implement the new IFRS17 accounting standard, about 120 internal and external team members
Direct collaboration with the overall project manager (division head level) and contact for finance division and department heads
Agile project management with JIRA and Confluence
Create presentations and decision papers with PowerPoint
Prepare and follow up committees, meetings and project topics using PowerPoint, OneNote, Teams and Confluence
Schedule coordination for program management and the PMO
Change management, especially preparing workshops and team events (also online and hybrid)
Organize on- and offboarding of internal and external project staff
Edit program handbook in PowerPoint
Program-related risk management
Help build and maintain the finance division SharePoint

Feb 2019 - Aug 2019

7 months

Cologne, Germany

Finance Division, Senior PMO Consultant

AXA Konzern AG

Work in the FIT 4/21 program with projects to implement the new IFRS17 accounting standard, about 120 internal and external team members
Direct collaboration with the overall project manager (division head level) and contact for finance division and department heads
Agile project management with JIRA and Confluence
Create presentations and decision papers with PowerPoint
Prepare and follow up committees, meetings and project topics using PowerPoint, OneNote, Teams and Confluence
Schedule coordination for program management and the PMO
Change management, especially preparing workshops and team events (also online and hybrid)
Organize on- and offboarding of internal and external project staff
Edit program handbook in PowerPoint
Program-related risk management
Help build and maintain the finance division SharePoint

Oct 2016 - Sep 2018

2 years

Leverkusen, Germany

Consultant in the Organizational Change Management – Training and Communication team

Bayer Business Services

Change management for SAP Solution Manager rollout
Plan meetings and workshops for process and system owners to analyze and align on the implementation process
Develop communication concept with project management
Project communication via mailings, newsletter and intranet posts, and info sessions
Create presentations for various committees
Develop training concept and plan
Train several thousand users during global migration waves of 64 systems
Certify users and assign roles in SAP
Develop web-based training for BAYER eLearning with SAP Enable Now
Quality control of change requests
Maintain project SharePoint

Nov 2015 - Jun 2016

8 months

Leverkusen, Germany

Product Supply IT, PMO Center of Excellence

Bayer Healthcare

Ensure data quality in the project management system
Advise project managers setting up projects as key user and first-level support
Regular reporting to project management
Provide relevant reports for the investment area, associated internal orders and programs
Cost center controlling and budget planning for project cost centers and cost objects in SAP
Identify needs and support implementation of updates

May 2015 - Mar 2018

2 years 11 months

Cologne, Germany

PMO in the public sector project

Microsoft Consulting Services

Support engagement and project managers with project planning and control
Create project status reports for internal stakeholders and clients
Project controlling and forecasting with Excel and Access
Resource management to staff projects optimally for clients and ensure best use of staff
Invoicing of external project staff
Maintain project SharePoint
Review supplier invoices
Create orders and order extensions
Plan and run project meetings including action item list and minutes
On- and offboard external project staff

Oct 2011 - Oct 2013

2 years 1 month

Cologne, Germany

EMO - Engagement Management Office

Microsoft Consulting Services, Regional Office

Support multiple engagement managers for client accounts across industries through full project lifecycle
Project resource planning and support for the resource management team
Assist with project planning
Project controlling
Reporting to clients and stakeholders
Maintain project SharePoint
Review external service invoices
Create and extend vendor contracts
Plan and moderate project meetings and workshops

Feb 2010 - Sep 2011

1 year 8 months

Bonn, Germany

IT Project Office Administration, RMC - Risk Management Center project

Deutsche Telekom AG – CIT, Payment Services

Support technical and functional project managers with:
Project, resource and budget planning
Planning and tracking project milestones
Creating project status reports for departments
Creating orders and contracts and approving invoices
On- and offboarding external staff
Event management for meetings, workshops and team events
Minutes and action item tracking
Publishing project info in the wiki

Jan 2008 - Dec 2009

2 years

Berlin, Germany

Project Control Officer, IS Project Management Office (project language English)

Bombardier Transportation GmbH

Project controlling and PMO for international IT projects
Act as liaison with finance and procurement departments
Support project management with documentation throughout the project lifecycle
Status reporting
Support change management
Create project plans in MS Project
Budget and resource planning in Excel
Prepare presentations for various committees
Order external services
Organize meetings, workshops and lessons learned sessions

Jul 2005 - Dec 2007

2 years 6 months

Leipzig, Germany

Editor

Landesstudio Ost GmbH

Research news and topics for RTL and n-tv
Plan and organize shoots
Work as reporter for TV segments

Jun 2004 - Jun 2005

1 year 1 month

Bonn, Germany

Project Support Office, Strategy & Planning program area

DHL Verwaltungs-GmbH

IT project controlling and project assistance
Set up a Program Support Office (PSO)
Project controlling, budget and portfolio management for several program areas
Create monthly reports (KPIs, portfolio status, milestone analysis) and present results in presentations
Introduce and implement new processes (process optimization, workflow)
Quality check documents against the project management handbook

Jun 2001 - May 2004

3 years

Bonn, Germany

PR and Project Assistant

Peckert Gruppe, Marketing & Communication agency

Write press releases for relevant trade journals and websites
Build press distribution lists
Manage company and client press archives
Proofread client magazines before final print
Manage project for company profiles in the “Franchise and License” yearbooks 2001 and 2002
Prepare and maintain clipping files for each client
Present the company and services at trade fairs and startup events (focus on franchise)