Mira M.
Project Lead Data Loss Prevention for Microsoft 365
Experience
Feb 2024 - Jun 2024
5 monthsProject Lead Data Loss Prevention for Microsoft 365
Versorgungskammer Bayern
- Designing processes and leading a critical IT security project using traditional and agile methods
- Optimizing organizational processes to secure sensitive data and implement Data Loss Prevention for Microsoft 365
- Defining technical requirements and budget controlling for finance
- Analyzing existing data transfer processes for compliance, protection needs and operational risks
- Advising departments on integrating DLP features into daily operations
- Strategic realignment based on a vulnerability analysis and developing a robust roadmap
- Close collaboration with data protection, IT security and infrastructure
Jan 2021 - Dec 2021
1 yearBusiness Impact Risk Analysis, Business Contingency Plan (BCP)
Alexion Pharma
- Conducting risk assessments and regular risk analyses
- Developing and implementing company-wide risk management strategies
- Integrating preventive measures into existing processes for sustainable risk reduction
- Introducing an early warning system for proactive risk detection
- Collaborating with departments to improve crisis response
Sep 2020 - Feb 2022
1 year 6 monthsAnalysis on Pupil/Student Coaching in Times of Change
Cosinex & Fresenius University of Munich
- Conducting workshops on future and career planning using interactive methods
- Evaluating measures through surveys and interviews
- Developing target group-specific coaching programs for school pupils, students and career starters
- Designing and moderating over 30 interactive workshops with high participant satisfaction (avg. 4.8/5)
- Promoting individual perspectives through strength analyses, goal visualization and role plays
Jul 2020 - Nov 2024
4 years 5 monthsConsultant Project Controlling Finance & Budget
Diakonie Baden
- Creating and maintaining overall budget planning for European innovation projects with funding volumes up to 2.5 million euros
- Financial architecture and budget structure for EU-wide application process
- Planning, monitoring and reporting budget consumption for twelve countries and work streams
- Coordinating financial controlling with regional project managers
- Supporting the use of funds according to EU procurement guidelines and national funding regulations
- Assisting project management with forecasts, billing logic and compliant fund usage
- Developing structured financial and budgeting models for multi-year funding projects in digitalization and AI
- Financial drafting of nationwide tenders amounting to up to 5.5 million euros
- Decentralized budget planning in four federal states for the "Zukunftszentrum KI" funding program
- Advising and operationally supporting the trustee office in strategic financial and budget control processes
- Developing and introducing standardized controlling processes to improve project cost transparency
- Coordinating interfaces between departments to harmonize project financing and planning
Oct 2019 - Dec 2019
3 monthsProject Manager
Vion Food Group
- Scheduling, creating project proposals, requirements analysis and documentation for a project with an order volume of 1.2 million euros
- Managing and directing cross-functional teams
- Creating and maintaining project plans, holding project meetings and tracking actions
- Coordinating interdisciplinary teams and monitoring the project budget
- Regular status reporting and transparent communication with stakeholders
- Successful submission of the project proposal with a 100% approval rate
- Responsible for budgets up to 3 million euros, deviation under 3%
- Planning, coordinating and implementing the software rollout from requirements analysis to go-live
May 2018 - Jul 2018
3 monthsSenior PMO
FI-TS Finance Technology Information Services
- Steering and organizing over 15 parallel large-scale projects
- Supporting project managers with documentation, tracking, and communication
- Developing and implementing PMO strategies to improve efficiency
- Training teams in best practices and project management methods
- Monitoring risks and creating contingency plans
Apr 2018 - Dec 2019
1 year 9 monthsPMO Support and Consulting
Cryptocloud Ltd.
- Advising and providing organizational support for marketing concepts
- Coordinating between departments for efficient resource utilization
- Organizing regular meetings to align and improve project status
- Online support until the end of 2019
May 2017 - Mar 2018
11 monthsProject Manager
IT des Bezirks Oberbayern GmbH
- Leading and managing 12 IT projects for the KBO clinics of the Upper Bavaria district
- Analyzing, planning, and implementing the respective projects
- Status reporting and controlling of all work packages
- Coordinating with 50 internal IT team members and commissioning external vendors
- Quality management of concepts, documentation, and presentations
- Close collaboration with clinical departments
Oct 2016 - May 2017
8 monthsPMO
Sky Deutschland Fernsehen GmbH
- Supporting the Project Management Office for an international IT project
- Preparing reports and documentation for project management
- Milestone planning, status reporting, and minute taking at meetings
- Monitoring the project plan and ensuring quality standards
- Supporting requirements management in creating work packages
Jul 2013 - Sep 2014
1 year 3 monthsProject Manager
Giesecke & Devrient GmbH
- Process management and handling orders and contract agreements in SAP
- Conducting process analyses, monitoring delivery performance, and setting up materials
- Planning new production facilities and cross-border logistics optimization
- Implementing the purchase-to-pay process
- Correspondence with global suppliers and procurement
- SAP MM, SD, and Ariba
Feb 2013 - Jun 2013
5 monthsProject Lead
Klüber Lubrications Munich KG
- Review of structures and processes in the international supply chain
- Implementation of logistics changes, process optimizations, and SAP applications
- Schedule tracking and deviation management
Jul 2012 - Jan 2013
7 monthsPM Lead and Process Management
Viva Therapy
- Advising partners on strategic planning
- Resource planning and scheduling for 25 therapists
- PMO and executive support including documentation and status analysis
- Finance and accounting including bookkeeping, invoice auditing, profit and loss statement creation, and travel expense reporting
- Quarterly and monthly closings, as well as controlling and reporting to the CEO
Nov 2011 - Jun 2012
8 monthsPA to Vice President Europe & PMO Lead Office Munich
Qualcomm Ltd
- International scheduling, correspondence, and organization for the Vice President Europe
- Event planning for international staff and travel arrangements
- Monthly reporting and planning of international business meetings
- Supporting other directors with travel planning and expense reporting
- Systemic process management
Sep 2011 - Oct 2011
2 monthsCEO Assistant (Vacation Cover)
Corporate Trust and Business Risk GmbH
- Collaborating on the development and implementation of strategies and concepts at the top management level
- Self-directed project work on operational and strategic topics
- Creating presentations, analyses, and decision-making documents
- Ensuring information flow and preparing key meetings
Jun 2011 - Sep 2011
4 monthsExecutive Assistant and IT Buyer
TÜV SÜD AG
- Supporting the IT procurement director with sourcing of services and materials
- Implementing EU procurement directives and international regulations
- Independent negotiations and contract drafting
- Supplier management and quality assurance
Apr 2011 - May 2011
2 monthsPurchaser / Procurement Department Support
Fipa GmbH
- Order processing with Sage Office Line
- Accounting, general ledger entries, accruals, backlog postings and controlling
- International correspondence with the accounting team
Mar 2011 - Apr 2011
2 monthsProject Manager for Product Launch Campaign in Bavaria
X-Cite Communication Agency
- Project planning and design for Bün ting Tea product launch in Southern Germany
- Financial analysis, process planning, accounting, reporting and controlling
Jan 2011 - Mar 2011
3 monthsMarketing Assistant
Thyssen Krupp GmbH
- Support for the marketing department
Dec 2010 - Dec 2010
1 monthSAP OTC Consultant
Gleason Hurth GmbH
- Supporting the team with customer orders in SAP
- Analysis, coordination and execution of order processes
Summary
Project manager with over 20 years of experience in successfully supporting, initiating, managing and implementing projects. Expertise in project management, process design and optimization, implementation and software projects, and comprehensive support in procurement, finance, strategy and IT
- Budget planning, forecasting & financial architecture (national & international)
- Preparing monthly, quarterly and annual reports
- Developing and implementing financial control systems
- Controlling & reporting for multinational projects (up to 12 countries)
- Creating project proposals, time and resource planning
- Managing cross-functional teams & agile methods (e.g. Kanban)
- Tender management & procurement processes
- Status reporting, milestone planning & stakeholder communication
- Conducting risk analyses & developing risk strategies
- Setting up early warning systems & crisis response processes
- Monitoring budget risks & managing countermeasures
- Advising on governance and control mechanisms
Languages
German
NativeEnglish
AdvancedEducation
Sep 2015 - Sep 2017
Deggendorf University of Applied Sciences
Master of Business Administration · Business Administration · Deggendorf, Germany
Feb 2009 - Feb 2012
University of Chicago (Harris)
Bachelor of Business Administration · Business Administration · Chicago, United States · 1.7
Oct 1998 - Jun 2001
Fashionhaus Pharo
Vocational training as Commercial Clerk (IHK) · Commercial Clerk (IHK) · Munich, Germany
Certifications & licenses
Agile Project Management
IPMA Project Management Expert
IPMA Project Manager
Procurement Law – Tendering
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