Stefan Weiß
Overall Project Management Organization and SCM
Experience
Oct 2024 - Feb 2025
5 monthsGermany
Overall Project Management Organization and SCM
Lebensmittelmärkte Georg KG
- Industry: Food Retail
- Service: Consulting
- Comprehensive analysis of sites regarding:
- Processes
- Planning
- Efficiency savings
- New design and improvements
- Order quantity optimization/improvement of delivery times and packaging formats for stores
Jun 2024 - Aug 2024
3 monthsAarhus, Denmark
Overall Project Management SCM under S/4Hana
Knorr-Bremse DK / Subsidiary of Knorr-Bremse AG
- Industry: Rail Transport/Maintenance and Repair
- Service: Consulting/Turnaround Management
- Comprehensive analysis of the Danish sites (3 x Aarhus and 1 x Copenhagen) for SAP optimization after implementation and business process analysis to quickly and effectively resolve current delivery issues. Processes:
- Order2Cash – Gap management and design
- Procure2Cash – Gap analysis and design
- Lead2Order – Gap management and design
- Make2deliver – Process analysis and redesign
Apr 2024 - May 2024
2 monthsSchwabach, Germany
Overall Project Management S/4Hana Implementation
Apollo-Optik Holding GmbH & Co. KG
- Industry: Retail
- Service: Project Management
- Project lead for the S4H implementation in the DACH region and coordination with the Italian parent company EssilorLuxottica
Jul 2023 - Aug 2023
2 monthsBoppard, Germany
Consulting and Design of the New Corporate Structure
Sebapharma GmbH & CO. KG
- Industry: Cosmetics/Pharma
- Service: Consulting and Design
- Sebapharma acquired a new production site in Norderstedt, which had to be fully integrated into the organization. The owner asked these questions:
- Optimize the value chain (order receipt to goods issue)
- Describe the current state
- Key issues of the current state
- Target state/possible solutions
- Overarching topics
- Summary for successful implementation and design
- Impact of lead times and working capital in the scenario
- Results:
- Weakness analysis of ERP base data for quick and clean correction
- Design, setup, and best use of ERP functions (incl. S&OP) to integrate a production site into a trading company, e.g.:
- Order2Cash – Gap management and design
- Procure2Cash – Gap analysis and design
- Make2deliver – Process analysis and redesign
- Production and capacity planning of existing/new equipment, fill concept and production structure
- Analysis, evaluation, and procurement of production machines under the new group production strategy
- Clarification and redefinition of interfaces in LIMS and quality systems, SCM and logistics providers, and the entire admin area (inside sales, accounting, controlling) across 4 sites
- Strict solution and realignment of the organization, reducing lead time (order to completion) by 50%
- Improved working capital by 40%
Mar 2023 - Dec 2023
10 monthsEssen, Germany
Overall Project Management SCM under S/4Hana
GALERIA Karstadt Kaufhof GmbH
- Industry: Consumer Goods/Brick-and-Mortar Retail/Online Retail
- Service: Project Management/Turnaround Management
- Supported board member in preparing and implementing strategic and operational topics during restructuring
- Started as overall project lead for:
- Building a KPI system in Power BI for strategic and operational management (CEO, procurement, SCM, warehouse)
- Idea2Product – Gap management and design
- Lead2Order – Gap management and design
- Order2Cash – Gap management and design
- Procure2Cash – Gap analysis and design
- Make2deliver – Process analysis and redesign
- S&OP – Building integrated data and SCM process to map future operations, aiming to increase inventory turnover and reduce tied-up capital; interface handover to AI-based planning system “Blue Yonder”
- Data management:
- Analyzed current data and systems
- Designed new data environment for multi-channel warehouse
- Roadmap and sanity checks for master data validation during transformation
- Project lead for optimization projects like infrastructure, SAP S/4Hana, and operational quick wins
- Process analysis (KVP) for DCs in Unna and Essen
- Consolidation of logistics into a multi-channel DC, design and implementation of measures
- Assortment optimization for availability, deliverability, and customer needs
- Results:
- Cut logistics costs from €180M/yr to €125M/yr
- Increased inventory turnover by 45%
- Reduced working capital by 40%
- Introduced Balanced Scorecard and KPI system in Power BI across all levels (board to pickers)
- Cleaned and merged mass data for optimal AI-based planning system launch
Nov 2022 - Present
2 years 9 monthsGermany
Commissioner for Main-Taunus District
BVMW (German Association for SMEs)
Nov 2022 - Jan 2023
3 monthsHamburg, Germany
Overall Project Management SCM
Peter Jensen GmbH
- Industry: Hygiene Wholesale
- Service: Project Management
- Coordinated with shareholders on status, open issues, and next steps/solutions
- Led steering committee
- Led SCM team (cross-site, ~350 employees)
- Process analysis (KVP) for:
- Main warehouses (HH, Salzwedel, Schuby)
- Picking across all terminals and sites (33 in northern Germany)
- Assortment optimization for availability, deliverability, and customer needs
- Results:
- Built project plan for structured task execution, critical path, milestones, and dependencies, giving shareholders and team solid info
- Visited critical sites for on-site analysis and staff needs
- Analyzed inventory, turnover, suppliers, orders, deliveries, routes, and processes to document current state and requirements as basis for ERP team
- Set up and aligned all project stakeholders, especially ProAlpha and ProLogistic and their subsuppliers, to form a robust project org and shared goal
- Reduced item variety from 35,000 to 25,000 SKUs (28%) while raising availability (15 days DOH), cutting capital ties significantly
Nov 2021 - Present
3 years 9 monthsGermany
Owner and Managing Partner
Unternehmer-Berater Weiß GmbH / ActionCoach Taunus
- Coaching and advising mid-sized business owners in Rhine-Main on:
- Increasing revenue and profit
- Improving team performance and recruiting
- Creating personal time to focus on entrepreneurial tasks
Aug 2021 - Jun 2022
11 monthsDarmstadt, Germany
Overall Project Lead Supply Chain Management
Merck KGaA
- Industry: Liquid Crystals
- Service: Project Management
- Led international team to move business unit to Asia
- Led 25-person team (procurement, planning, reporting, QA, shipping, receiving, logistics) at Darmstadt
- Reported to overall project lead and steering committee (C-level)
- Bottleneck management at go-live
- Results:
- On-time go-live delivery
- Set up intercontinental reporting and processes between HQ (D), China, Korea, and Taiwan
- Led team trainings and workshops at all sites for alignment and joint goals
- Built and monitored SAP S4H test scenarios (WM, PP, SD, APO/S&OP, LIS) for cutover
- Coordinated info flows and removed roadblocks for go-live
Feb 2021 - Jun 2021
5 monthsOranienbaum-Wörlitz, Germany
Distribution Center Manager, 11,000 Pallet Spaces in HRL
Füngers Feinkost GmbH
- Industry: FMCG/Food
- Service: Interim Manager
- Led DC/finished goods warehouse (70 employees)
- Realigned DC and coached leaders, supported logistics (receiving/production logistics)
- Analyzed, restructured, and changed processes (KVP) for:
- Full-pallet picking
- Individual and order picking
- Assortment picking
- Results:
- Restructured reporting lines and job descriptions to build modern leadership and workflows for:
- Idea2Product – Gap management and design
- Lead2Order – Gap management and design
- Order2Cash – Gap management and design
- Procure2Cash – Gap analysis and design
- Make2deliver – Process analysis and redesign
- Planned and designed infrastructure measures to optimize:
- In/out storage speed
- Picking efficiency
- S&OP functions
- Held staff meetings and implemented necessary actions
- Introduced holistic, cross-department KPI system (QlikSense)
- Designed and ran transport tenders, saving 15% (€1.9M)
- Cut returns rate by 45%
- Optimized disposal of perishable goods, cutting costs by 50%
Nov 2020 - Jan 2021
3 monthsMemmingen, Germany
Project Manager / Barcode System Implementation
Buzil Werk Wagner GmbH & Co. KG Wagner GmbH
- Industry: Specialty Chemicals
- Service: Project Management
- Project planning and control; led meetings from execs to staff
- Comprehensive process analysis for project goals to:
- Create process understanding
- Reduce chaos in production and filling
- Streamline processes (order to delivery)
- Cut scrap
- Optimize shift planning
- Establish and strengthen 5S in warehouse, production, filling
- Coordinate all IT actions with consultant/vendor
- Analyze ERP (FOSS) data and clean/adapt it for integration/restart
- Design and deliver training across roles and departments
- Active bottleneck management
- Results:
- On-time, on-schedule completion and successful organizational restart
- Cleaned and implemented ERP master data for integration/restart
- Cut order to delivery time to 2.5 days while ensuring raw material availability
- Introduced IBC container management system
Mar 2020 - Sep 2020
7 monthsWittenberg, Germany
DC Manager under S/4 Hana, 15,000 + 8,500 Overflow Pallet Spaces in HRL
Upfield Sourcing Deutschland GmbH & Co. OHG
- Industry: FMCG/Food
- Service: Interim Manager
- Led DC (60 employees)
- Negotiated for employer side to open collective agreement
- Change management in order-to-cash with all departments and built S&OP system
- Budget planning/control (P&L €15M)
- Prepared and decided investments
- Introduced slot management system
- Results:
- Designed and presented board decision templates for strategic DC realignment covering:
- AGVs
- Live-loads
- Task interleaving
- Infrastructure measures and liaising with authorities
- Successful negotiation on new collective agreement (shift model 24/7)
- Designed and introduced IT-supported S&OP across sales, CS, production, logistics, warehouse, carriers; SAP S4Hana key user
- Designed and launched KPI system in Power BI (shared services)
- Led the organization with data-driven analysis tools (RCCP, S&OP, tactical and strategic KPI/efficiency systems) for:
- Idea2Product – Gap management and design
- Lead2Order – Gap management and design
- Order2Cash – Gap management and design
- Make2deliver – Process analysis and redesign
- Designed and ran CAPEX tenders, saving 23% (€1.5M)
- Cut overflow costs by €1.5M (50%) by restructuring internal workflows
- Increased inventory turnover by 35%
Dec 2019 - Mar 2020
4 monthsLangen, Germany
Managing Director / Site Leader (DACH)
Cynosure GmbH
- Industry: Non-invasive MedTech
- Service: Interim Manager
- Restructured operations in:
- Order Management (inside sales)
- Warehousing/parts supply and procurement
- Service/field service engineers
- Marketing and sales activities
- Coordinated integration/transfers post-merger with private equity firm
- Results:
- Hands-on site redesign and restructure
- 25% revenue increase (€1M)
- 80% reduction in RMA rate
- 75% increase in repair efficiency
- 35% increase in field service utilization
- Optimized inventory, cutting stock value by 40% to €4M
- 65% higher inventory turnover
- Introduced KPI system
Oct 2018 - Aug 2019
11 monthsMenden, Germany
Senior Project Manager / Steering and Decision Committee Member
Amecke GmbH & Co. KG / Glockengold AG
- Industry: Food
- Service: Project Management
- Organizational merger of two companies under a strategic partnership (contract manufacturing)
- Project planning, control, and monitoring
- Investment preparation, decision, and control
- Worked closely with owners of both companies, led project teams (12 staff) and support staff
- Built logistics center (infrastructure, organization, personnel)
- Introduced S&OP and slot management systems
- Results:
- Designed and built European logistics center (6,500 pallet block storage) including investment procurement
- Built and optimized IT infrastructure; integrated two SAP R/3 systems (key user for PP, WM, SD, FI/CO, MM)
- Designed and implemented S&OP and slot management for 2 sites
- Cut export freight costs by €375K (15%)
- Optimized import routes and cut import freight costs by €450K (22%)
- Helped negotiate multi-million investments, saving ~27% (€2.25M) and expanded services
Jul 2018 - Sep 2018
3 monthsVolketswil, Switzerland
Senior Project Manager / Steering and Decision Committee Member
La Prairie Group
- Industry: Luxury Cosmetics (cGMP certified)
- Service: Project Management
- Led internal and external project management for new strategic 3PL (cGMP certified)
- Project planning, action controls, and tracking
- Coordinated infrastructure steps at 3PL
- Prepared decision papers for steering committee (C-level)
- Created background analyses for strategic project direction
- Built company-wide S&OP system
- Managed and controlled budget
- Held project and status meetings
- Results:
- Analyzed processes, production capacities, ramp-up, and volume distribution in new network
- Selected and integrated IT tools for transparent info flow in new network
- Kept budget within ±5%
- Resolved resource conflicts proactively across organizations
- Positively represented project at all levels (incl. C-level)
- Introduced cloud-based project management tool
Apr 2018 - Jun 2018
3 monthsHamburg, Germany
Supplier Developer / Sub-Project Lead RX-20 (New)
Still GmbH
- Industry: Vehicle Manufacturing
- Service: Interim Manager
- Independently managed all supplier matters, coordinating quality, purchasing, and engineering
- Qualified and audited current and potential suppliers (potential analysis, development, process, quality audits)
- Monitored effectiveness of corrective actions from supplier actions plans
- Supported suppliers for launch security and quality planning in projects and series
- Implemented immediate measures in escalation cases
- Conducted and coordinated supplier evaluations and action plans
- Prepared and presented decision papers at C-level
- Results:
- Improved on-time delivery of managed European suppliers by 23%
- Built stable supply chain for new RX-20 forklift launch
- Presented SCM/warehouse, purchasing, and engineering improvements to ensure successful launch
Feb 2017 - Dec 2017
11 monthsHamburg, Germany
Program/Section Manager Service Logistics, 15 Employees
Olympus GmbH & Co. KG
- Industry: MedTech
- Service: Interim Manager/Project Management
- Goal: Reduce WIP and missing parts while optimizing inventory and cutting intercompany shipments
- Led 15 staff in master data management, customer service, purchasing/planning
- Analyzed existing structures and designed/optimized local and European SCM (integrated S&OP)
- Developed strategy and concept for European service and distribution for 3 plants (5 by Nov 2017), including model and proof of concept
- Budget and headcount planning for responsible units
- Built and aligned international teams (D/EU/Japan) to implement strategy
- Results:
- Developed strategy and concept for European service and distribution for 3 plants (5 by Nov 2017) with model and PoC for SAP R/3 (SD, MM, PP, WM, QS, APO/S&OP)
- Built operational controlling and planning system until new plan launched
- Cut missing parts by 35%
- Improved planning process by 73%
- Reduced working capital by 27%
May 2015 - Oct 2015
6 monthsMunich, Germany
Senior Purchasing Officer
Veridos GmbH
- P/L: €9.0M
- Industry: Public Administration/Security Printing
- Service: Interim Manager
Mar 2015 - Feb 2017
2 yearsWiesbaden, Germany
Managing Director Organization/Technology
Just Nature
- Industry: Retail/Natural Cosmetics
- Service: Consulting/Interim Manager
- Designed and restructured existing ERP
- Built organization/analyzed weaknesses in decentralized structure and pooled resources under LEAN and 5S
- Designed and implemented controlling system
- Optimized inventory and improved margins
- Strategy development with owner
- Results:
- Increased cash flow from 3% to 11%
- Centralized and simplified workflows, boosting revenue by 2.5%
Mar 2014 - Mar 2015
1 year 1 monthSankt Leon-Rot, Germany
Head of Purchasing/Warehouse/Logistics
Thermo Fisher Scientific Biosciences GmbH
- P/L: €10.0M/25 employees
- Industry: Biotechnology
- Service: Interim Manager/Restructuring & Turnaround
Jan 2013 - Dec 2013
1 yearBad Nauheim, Germany
Head of Material Management and Order Management
Entdecker GmbH
- P/L: €9.0M/20 employees
- Industry: Promotional Products/POS
- Service: Interim Manager
May 2012 - Nov 2012
7 monthsBeringen, Switzerland
Project Manager Supply Chain
Abbott Laboratories Vascular Enterprises Ltd
- P/L: €50.0M
- Industry: MedTech (GMP)
- Service: Project Management
Feb 2012 - Apr 2012
3 monthsSchalksmühle, Germany
Strategic Buyer
Belden Deutschland GmbH
- P/L: €15.0M
- Industry: Cable and Electronics Manufacturing
- Service: Interim Manager
Aug 2011 - Jan 2012
6 monthsKöngen, Germany
Senior Manager/Project Manager
Staufen AG
- P/L: €25M/5 employees
- Industry: Management Consulting/Restructuring
- Service: Restructuring & Turnaround
Feb 2011 - Jul 2011
6 monthsZürich, Switzerland
Senior Purchasing Manager (Strategic Purchasing)
Sunrise AG
- P/L: CHF50.0M
- Industry: Telecommunications
- Service: Interim Manager
Sep 2009 - Jan 2011
1 year 5 monthsOberkochen, Germany
Project Manager in Purchasing/Material Management/Logistics
Carl Zeiss Meditec GmbH
- Industry: MedTech (GMP)
- Service: Project Management/Procurement/SCM
Jun 2009 - Aug 2009
3 monthsSenior Consultant
BrainNet Supply Management Consultants GmbH
- Industry: Management Consulting
- Service: Consulting
Mar 2008 - Aug 2009
1 year 6 monthsSabbatical/Trainings
Sep 2007 - Feb 2008
6 monthsHattersheim am Main, Germany
Supply Chain Manager
Deutsche Präzisionsventil GmbH
May 2006 - Aug 2007
1 year 4 monthsHöchberg, Germany
Head of Purchasing
Viasys Healthcare GmbH
May 2003 - Dec 2005
2 years 8 monthsDublin, Ireland
Head of Purchasing
Gerard Laboratories
- Subsidiary of Merck KGaA, Darmstadt (€100M sales, 300 employees)
Oct 2000 - Apr 2003
2 years 7 monthsDarmstadt, Germany
Senior Specialist Investment Goods Purchasing
Merck KGaA
Nov 1999 - Sep 2000
11 monthsNeuss, Germany
Category Manager
Esser Sicherheitstechnik GmbH
Jul 1998 - Sep 1999
1 year 3 monthsHanover, Germany
Team Lead Purchasing/Logistics
MTU Maintenance GmbH
Nov 1995 - Jun 1998
2 years 8 monthsRüsselsheim, Germany
Buyer/Team Lead
Adam Opel AG
Summary
SCM professional and leader with commitment, enthusiasm, and goal focus, certified ESUG and restructuring consultant (DIAI), strategist and pragmatist in one, organizational developer, maintainer and converter, successfully integrates strategic initiatives into the client’s organization and delivers balance-sheet and profit-effective working capital optimization in the SCM environment.
Expert in balance-sheet and profit-effective working capital optimization in purchasing/material management/logistics and SCM, maintainer and converter, best practices from various companies, bringing visionary/strategic ideas into the here and now and preparing staff and organization, hands-on mentality, demanding/goal-driven, high ethics, people person, pragmatic, clear communicator, empathetic and motivating.
Awakening team intelligence, leading up to 70 direct reports, strong in leadership and decision-making, communicative across all levels (incl. C-level), creating added value through long-term and concrete alignment of people and organizations, main expertise in strategic context embedding new products/production lines/manufacturing options into the existing organization.
I’ve always been interested in developing people and organizations and making them more effective. I enjoy applying my knowledge across different disciplines. I pursue strategic goals with the aim of serving the well-being of employees and the company. This drives me every day to use my performance, skills, and abilities while learning a lot of new things. Personal development, including as a leader, is essential in this role, and I gladly pass it on for the benefit and growth of my clients. I can apply my knowledge at all levels, as I’ve learned from the ground up and continuously developed. I firmly believe that difficult situations are life’s challenges that, with support, can be mastered and lead to growth. I’m happy to guide you and support you with action and advice. I look forward to working together with you.
Languages
German
NativeEnglish
AdvancedSpanish
Elementary Education
Oct 1991 - Jun 1995
Märkische Fachhochschule
Diploma Industrial Engineering (FH), Production · Industrial Engineering · Hagen, Germany
Oct 1985 - Jun 1988
Ludwig-Erhard-Schule
Abitur · Frankfurt, Germany
Certifications & licenses
Certified Restructuring and Turnaround Consultant (StaRUG)
German Institute for Applied Insolvency Law (DIAI)
Certified ESUG Consultant
DIAI
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