Stefan W. - Overall Project Management for Organization and SCM

Go to Website

Frankfurt am Main, Germany

Experience

Oct 2024 - Feb 2025

5 months

Germany

Overall Project Management for Organization and SCM

Lebensmittelmärkte Georg KG

Industry: Food retail
Service: Consulting
Comprehensive analysis of all locations in terms of:
Processes
Planning
Efficiency savings
Redesign and improvements
Order quantity optimization / improved delivery times and packaging formats for the stores

Jun 2024 - Aug 2024

3 months

Aarhus, Denmark

Overall SCM Project Management under S/4Hana

Knorr-Bremse DK / subsidiary of Knorr-Bremse AG

Industry: Rail transport / maintenance and repair
Service: Consulting / turnaround management
Comprehensive analysis of the Danish sites (3 in Aarhus and 1 in Copenhagen) for SAP optimization post-implementation and business process analysis to quickly and effectively fix current delivery issues. Processes:
Order2Cash – gap management and design
Procure2Cash – gap analysis and design
Lead2Order – gap management and design
Make2deliver – process analysis and redesign

Apr 2024 - May 2024

2 months

Schwabach, Germany

Overall Project Management for S/4Hana Implementation

Apollo-Optik Holding GmbH & Co. KG

Industry: Retail chain
Service: Project management
Managed the rollout of S/4Hana in the DACH region and coordinated with the Italian parent company EssilorLuxottica

Jul 2023 - Aug 2023

2 months

Boppard, Germany

Consulting and Design of the New Company Structure

Sebapharma GmbH & CO. KG

Industry: Cosmetics / pharmaceuticals
Service: Consulting and design
The company acquired a new production site in Norderstedt, which had to be fully integrated into the organization. The owner asked the following questions:
Optimization of the value chain (order intake – goods issue)
Description of the current state
Key issues of the current state
Target state / possible solutions
Overarching topics
Summary for successful implementation and design
Impact of lead times and working capital in the scenario outlook
Results:
Created a weak point analysis of the master data in the ERP for quick and clean correction of master data and information
Designed, set up and optimized ERP functionalities (e.g. S&OP) to integrate a production site into a trading company, for example:
Order2Cash – gap management and design
Procure2Cash – gap analysis and design
Make2deliver – process analysis and redesign
Production and capacity planning for existing and new production equipment, filling concept and production structure
Analysis, evaluation and procurement of new production machines as part of the new group manufacturing strategy
Clarification and redefinition of interfaces in LIMS and quality systems, SCM and logistics service providers, and the entire administrative area (sales back office, accounting, controlling) across the four sites
A consistent solution and realignment of the overall organization that reduced lead times (from order entry to product completion) by 50%
Improved working capital by 40%

Mar 2023 - Dec 2023

10 months

Essen, Germany

Overall SCM Project Management under S/4Hana

GALERIA Karstadt Kaufhof GmbH

Industry: Consumer goods / brick-and-mortar retail / online retail
Service: Project management / turnaround management
Supported the board member in preparing and implementing strategic and operational topics as part of the company restructuring
Started as overall project manager for:
Developing and expanding a KPI system in Power BI for the strategic and operational management of the company (executive board, purchasing, SCM, warehouse)
Idea2Product – gap management and design
Lead2Order – gap management and design
Order2Cash – gap management and design
Procure2Cash – gap analysis and design
Make2deliver – process analysis and redesign
S&OP – established integrated data management and an SCM process for optimal mapping of future workflows, aiming to increase inventory turnover and significantly reduce tied-up capital. Also handed over interfaces to the AI-based planning system "Blue Yonder"
Data management
Analysis of the current data state and existing systems
Designing a new data structure as part of the strategic alignment to use a multi-channel warehouse
Roadmap and establishment of sanity checks to validate master data during the transformation process
Project management of optimization projects such as infrastructure, SAP S/4Hana, and operational topics (quick wins)
Analysis of process flows (continuous improvement process) for the distribution centers in Unna and Essen
Consolidation of logistics processes into a multi-channel distribution center, conceptual planning and operational implementation of measures
Assortment optimization in terms of availability, deliverability, and customer requirements
Results:
Reduced logistics costs from €180 million per year to €125 million per year
Increased inventory turnover by 45%
Reduced working capital by 40%
Introduced a balanced scorecard and KPI system in Power BI across all functional levels (from board to warehouse staff)
Cleansed and consolidated mass data for the optimal rollout of an AI-powered planning system

Nov 2022 - Present

2 years 10 months

Germany

Representative for Main-Taunus District

BVMW (Federal Association of Medium-Sized Businesses)

Nov 2022 - Jan 2023

3 months

Hamburg, Germany

Overall SCM Project Management

Peter Jensen GmbH

Industry: HSK wholesale
Service: Project management
Coordination with the managing partners on current status, open issues, and the way forward / problem resolution
Led the steering committee
Technical and organizational leadership of SCM teams across sites (approx. 350 employees)
Analysis of process flows (continuous improvement) for the area
Main warehouses (Hamburg, Salzwedel, and Schuby)
Warehouse and order picking (across all terminals and sites (33 in Northern Germany))
Assortment optimization in terms of availability, deliverability, and customer requirements
Results:
Built a project plan which:
allowed for structured execution of tasks
visualized critical paths, milestones, and dependencies
provided stakeholders and the project team with reliable information for the first time
Visited critical sites and analyzed the on-site situation, including collecting requirements from the local staff
Analyzed inventories, turnover rates, suppliers and orders, deliveries, routes, and processes to document current states/requirements, which served as the basis for further coordination with the ERP team. This aimed at consistent demand and availability planning via S&OP.
Brought together and structured all project participants, especially the two software providers (ProAlpha and ProLogistic) and their subcontractors, to build a solid project organization aligned with a common project goal
Reduced the SKU range from 35,000 to 25,000 (28% reduction) while increasing availability (15 days DOH), significantly lowering tied-up capital

Nov 2021 - Present

3 years 10 months

Germany

Owner and Managing Partner

Unternehmer-Berater Weiß GmbH / ActionCoach Taunus

Coaching and consulting for medium-sized business owners in the Rhine-Main region on:
Increasing revenue and profit
Improving team performance / employee recruitment
Creating personal freedom to focus on entrepreneurial tasks again

Aug 2021 - Jun 2022

11 months

Darmstadt, Germany

Overall Project Manager Supply Chain Management

Merck KGaA

Industry: Liquid crystals
Service: Project management
Technical and organizational leadership of the international project team for relocating the business unit to Asia
Led the interdisciplinary team (25 people) from purchasing, planning, reporting, quality assurance, shipping, receiving, and logistics at the Darmstadt site
Reported to the overall project management and the steering committee (C-level)
Managed bottlenecks during the go-live
Results:
On-time delivery of the go-live
Established intercontinental reporting and process structures between the head company (Germany), China, Korea, and Taiwan
Led team trainings and workshops (all sites) for alignment and shared goal achievement
Developed and monitored test scenarios (SAP S/4H) to ensure successful testing and system migration during the transition (modules: WM, PP, SD, APO (S&OP), LIS)
Coordinated information flows and removed roadblocks to achieve the go-live goal

Feb 2021 - Jun 2021

5 months

Oranienbaum-Wörlitz, Germany

Head of Distribution Center, 11,000 pallet locations in the high-bay warehouse

Füngers Feinkost GmbH

Industry: FMCG / food industry
Service: Interim management
Technical, disciplinary, and organizational management of the distribution center / finished goods warehouse (approx. 70 employees)
Restructuring of the distribution center, coaching of managers, and technical support for the logistics area (goods receipt / in-house production logistics)
Analyzed, restructured, and revised process flows (continuous improvement) for:
Full pallet picking
Individual and order picking
Assortment picking
Results:
Restructured reporting lines and job descriptions to build and expand modern leadership principles and work structures for the processes:
Idea2Product – gap management and design
Lead2Order – gap management and design
Order2Cash – gap management and design
Procure2Cash – gap analysis and design
Make2Deliver – process analysis and redesign
Planned and designed infrastructure measures to optimize:
inbound and outbound throughput
picking capabilities
S&OP functions within the organization
Conducted personnel meetings and implemented necessary operational measures
Introduced a holistic, cross-departmental KPI system (via Qlik Sense)
Designed and executed transport tenders, achieving 15% savings (€1.9 million)
Reduced return rate by 45%
Optimized disposal of shelf-life controlled goods, cutting costs by 50%

Nov 2020 - Jan 2021

3 months

Memmingen, Germany

Project Manager / Implementation and Setup of a Barcode System

Buzil Werk Wagner GmbH & Co. KG Wagner GmbH

Industry: Specialty Chemicals
Service: Project Management
Project planning and control / Conducting project meetings from executive level down to employee level
Holistic analysis of business processes in line with project objectives with the aim of
Creating process understanding
Reduction of chaos in production and filling
Process streamlining (Order to Delivery)
Reduction of scrap quantities
Optimization of shift planning
Establishing and strengthening the 5S work method in warehousing, production and filling
Coordination of all IT-related actions with the consulting firm / vendor
Analysis of data in the ERP system (FOSS) and adjustment / cleansing of data content for a successful integration / restart
Design and implementation of training measures for all people and departments involved in the process
Active bottleneck management
Results:
On-time and on-schedule implementation of all tasks and a successful organizational restart
Cleansing and implementation of master data in the ERP system for a successful integration / restart (system and organization)
Reduction of the order to delivery process to 2.5 days while ensuring raw material availability
Introduction of an IBC container management system

Mar 2020 - Sep 2020

7 months

Wittenberg, Germany

Head of Distribution Center on S/4 Hana, 15,000 + 8,500 (overflow) pallet slots in the high-bay warehouse

Upfield Sourcing Deutschland GmbH & Co. OHG

Industry: FMCG / Food Industry
Service: Vacancy Coverage
Operational, disciplinary and organizational leadership of the distribution center (approx. 60 employees)
Lead negotiator for the employer side in the opening of the collective wage agreement
Change management in order-to-cash with all involved departments and the establishment of an S&OP system
Budget planning and control (P/L responsibility of €15 million)
Investment preparation and decision-making
Implementation of a slot management system
Results:
Design and presentation of board decision proposals for the strategic realignment of the distribution center on:
FTS / AGVs
Live loads
Task interleaving
including relevant infrastructure measures and internal and external coordination with building authorities
Successful negotiations in the framework of the newly negotiated collective wage agreement (switch to a 24/7 shift model)
Design and implementation of an IT-supported S&OP process along the entire process chain (sales, customer service, production, logistics, warehouse, freight forwarders), SAP S4Hana (Key User)
Design and implementation of a KPI system in Power BI (shared service provider)
Leading the organization through metric-based analysis and evaluation tools (RCCP, S&OP, tactical and strategic KPI and efficiency measurement systems) for the processes:
Idea2Product – gap management and design
Lead2Order – gap management and design
Order2Cash – gap management and design
Make2Deliver – process analysis and redesign
Design and execution of investment tenders. Savings of 23% (€1.5 million)
Reduction of overflow costs by €1.5 million (50%) through the restructuring of internal workflows
Increase in inventory turnover rate by 35%

Dec 2019 - Mar 2020

4 months

Langen, Germany

Managing Director / Site Leader (DACH)

Cynosure GmbH

Industry: non-invasive medical technology
Service: Vacancy Coverage
Restructuring of the operational unit regarding:
Order management (inside sales)
Warehousing / parts supply and procurement
Service / field service engineers
Marketing and sales activities
Coordination of setup and transfer activities during the post-merger process with the private equity firm
Results:
Hands-on design and restructuring of the entire site
Sales increase of 25% (€1.0 million)
Reduction of the RMA rate by 80%
Increase in repair efficiency by 75%
Increase in FSE utilization rate by 35%
Optimization of inventory / reduction of inventory value by 40% to €4.0 million
Increase in inventory turnover rate by 65%
Introduction of a KPI system

Oct 2018 - Aug 2019

11 months

Menden, Germany

Senior Project Manager / Member of the Steering and Decision Committee

Amecke GmbH & Co. KG. / Glockengold AG

Industry: Food Industry
Service: Project Management
Organizational integration of two companies as part of a strategic contract manufacturing partnership
Project planning, control and monitoring
Investment preparation, decision-making and management
Close collaboration with the owners of both companies, leading the project team of both companies (12 employees) and relevant support staff
Setup of the logistics center (infrastructure, organization and personnel)
Implementation of an S&OP and slot management system
Results:
Design and construction of the European logistics center (6,500 pallet positions in block storage), including request and procurement of required investment goods
Setup and optimization of the IT infrastructure, as well as integration of two SAP R/3 systems (key user for modules: PP, WM, SD, FI/CO, MM)
Design and implementation of an S&OP and slot management system for two sites
Reduction of export freight costs by €375,000 (15%)
Route analysis and optimization in the import process, as well as reduction of import freight costs by €450,000 (22%)
Participation in investment negotiations in the double-digit million range => savings of approx. 27% (€2.25 million) as well as expansion of service and ancillary services scope

Jul 2018 - Sep 2018

3 months

Volketswil, Switzerland

Senior Project Manager / Member of the Steering and Decision Committee

La Prairie Group

Industry: Luxury Cosmetics (cGMP certified)
Service: Project Management
Project management and control (internal and external) of a new strategic 3PL (cGMP certified)
Project planning, action control and tracking
Coordination and supervision of the relevant steps in the infrastructure work at the 3PL
Preparation of decision templates for the steering and decision committee (C-level)
Preparation of background analyses regarding the strategic orientation of the project
Development of a company-wide S&OP system
Budget control and compliance
Conducting project and status meetings
Results:
Analysis of business processes, production capacities, as well as ramp-up and volume distribution within the new production network
Selection and integration of IT tools for transparent information supply within the new production network
Budget compliance within defined limits (+/- 5%)
Positive and proactive resolution of resource conflicts between the two organizations
Positive representation of the project across all levels (including C-level)
Implementation of a cloud-based project management tool

Apr 2018 - Jun 2018

3 months

Hamburg, Germany

Supplier Developer / Subproject Leader RX-20 (New)

Still GmbH

Industry: Vehicle manufacturing
Service: Interim coverage
Independent handling of all supplier-related issues, including coordinating quality, purchasing and development departments
Qualification and auditing of existing and potential new suppliers (e.g., through capability analyses, development, process and quality audits)
Reviewing and tracking the effectiveness of corrective actions, especially those from supplier action plans
Supporting suppliers to ensure smooth start-up and quality planning in projects and series production
Implementing immediate actions in case of escalation
Conducting and coordinating supplier evaluations along with action planning
Preparing and presenting decision papers at C-level
Results:
Improved delivery reliability of managed European suppliers by 23%
Established a stable supply chain (especially for the initial launch of the new RX-20 forklift)
Presented improvement proposals in SCM / warehousing, purchasing and engineering to ensure a successful project launch

Feb 2017 - Dec 2017

11 months

Hamburg, Germany

Program/Section Manager Service Logistics, 15 employees

Olympus GmbH & Co. KG

Industry: Medical technology
Service: Interim management / project management
Goal: Reduce WIP and missing parts while optimizing inventory levels and reducing intercompany shipments
Technical and operational leadership of 15 employees (master data management, customer service, purchasing/planning)
Analysis of existing structures and design/optimization of local and European SCM (integrated S&OP)
Developed and designed a European service and distribution strategy for 3 sites (5 sites by November 2017), including model development and proof of concept
Budget and personnel planning for the responsible areas
Building and uniting teams in an international environment (Germany/EU/Japan) to implement the proposed strategy
Results:
Developed and designed a European service and distribution strategy for 3 sites (5 sites by November 2017), including model creation and proof of concept for implementation in SAP R/3 (modules: SD, MM, PP, WM, QS, APO (S&OP))
Built an operational controlling and planning system, which was used until the new planning concept was implemented
Reduced missing parts by 35%
Improved/optimized the planning process by 73%
Reduced working capital by 27%

May 2015 - Oct 2015

6 months

Munich, Germany

Senior Purchasing Officer

Veridos GmbH

P/L: €9.0 million
Industry: Public administration / security printing
Service: Interim management

Mar 2015 - Feb 2017

2 years

Wiesbaden, Germany

Managing Director Organization / Technology

Just Nature

Industry: Retail chain / natural cosmetics
Service: Consulting / interim management
Designing and restructuring the existing inventory management system
Building the organization / analyzing weaknesses in the decentralized structure and consolidating/optimizing resources based on LEAN and 5S principles
Designing and building a controlling system
Optimizing inventory and improving revenue
Strategy development (in coordination with the owner)
Results:
Increased cash flow from 3% to 11%
Centralized and simplified processes, increasing total sales by 2.5%

Mar 2014 - Mar 2015

1 year 1 month

Sankt Leon-Rot, Germany

Head of Purchasing/Warehousing/Logistics

Thermo Fisher Scientific Biosciences GmbH

P/L: €10.0 million / 25 employees
Industry: Biotechnology
Service: Interim management / restructuring & turnaround

Jan 2013 - Dec 2013

1 year

Bad Nauheim, Germany

Head of Materials Management and Order Management

Entdecker GmbH

P/L: 9,0 Mio. € / 20 employees
Industry: Promotional Products / POS
Role: interim management

May 2012 - Nov 2012

7 months

Beringen, Switzerland

Supply Chain Project Manager

Abbott Laboratories Vacular Enterprises Ltd

P/L: 50,0 Mio. €
Industry: Medical Technology (GMP)
Role: project management

Feb 2012 - Apr 2012

3 months

Schalksmühle, Germany

Strategic Buyer

Belden Deutschland GmbH

P/L: 15,0 Mio. €
Industry: Cable and Electronics Manufacturing
Role: interim management

Aug 2011 - Jan 2012

6 months

Köngen, Germany

Senior Manager / Project Manager

Staufen AG

P/L: 25 Mio. € / 5 employees
Industry: Management Consulting / Restructuring
Role: restructuring & turnaround

Feb 2011 - Jul 2011

6 months

Zürich, Switzerland

Senior Purchasing Manager (Strategic Purchasing)

Sunrise AG

P/L: 50,0 Mio CHF
Industry: Telecommunications
Role: interim management

Sep 2009 - Jan 2011

1 year 5 months

Oberkochen, Germany

Project Manager in Purchasing / Materials Management / Logistics

Carl Zeiss Meditec GmbH

Industry: Medical Technology (GMP)
Services: Project Management / Purchasing / SCM

Jun 2009 - Aug 2009

3 months

Senior Consultant

BrainNet Supply Management Consultants GmbH

Industry: Management Consulting
Services: Consulting

Mar 2008 - Aug 2009

1 year 6 months

Sabbatical / Further Training

Sep 2007 - Feb 2008

6 months

Hattersheim am Main, Germany

Supply Chain Manager

Deutsche Präzisionsventil GmbH

May 2006 - Aug 2007

1 year 4 months

Höchberg, Germany

Purchasing Manager

Viasys Healthcare GmbH

May 2003 - Dec 2005

2 years 8 months

Dublin, Ireland

Head of Purchasing

Gerard Laboratories

Subsidiary of Merck KGaA, Darmstadt (€100M revenue, 300 employees)

Oct 2000 - Apr 2003

2 years 7 months

Darmstadt, Germany

Senior Specialist, Capital Goods Purchasing

Merck KGaA

Nov 1999 - Sep 2000

11 months

Neuss, Germany

Category Manager

Esser Sicherheitstechnik GmbH

Jul 1998 - Sep 1999

1 year 3 months

Hanover, Germany

Team Leader Purchasing / Logistics

MTU Maintenance GmbH

Nov 1995 - Jun 1998

2 years 8 months

Rüsselsheim, Germany

Buyer / Team Leader

Adam Opel AG

Summary

SCM professional and leader with dedication, enthusiasm and goal focus, certified ESUG and restructuring consultant (DIAI), strategist and pragmatist in one, organizational developer, preserver and transformer, successfully integrates strategic initiatives into client organizations and delivers balance-sheet and profit-impacting working capital optimization in the SCM environment.

Expert in balance-sheet and profit-impacting working capital optimization in purchasing / materials management / logistics and SCM, preserver and transformer, best practices from various companies, bringing visionary and strategic ideas into the here and now and preparing employees and organizations for them, hands-on mentality, demanding and goal-oriented, high ethics, people person, pragmatic, clear communicator, empathetic and motivating.

Awakening team intelligence, leading up to 70 direct reports, strong in leadership and decision-making, communicative across all levels (including C-level), creating added value by aligning people and organizations in a long-term and concrete way, main expertise in the strategic area of integrating new products, production lines and manufacturing options into the existing organization.

I have always been interested in how to develop and empower people and organizations. I enjoy bringing my knowledge from many disciplines together. I pursue strategic goals with the aim of serving the well-being of employees and the company. That drives me every day to use my performance, skills and abilities for this and at the same time to learn a lot of new things. I consider personal development, including as a leader, essential in this role and am happy to pass this on for the benefit and growth of my clients. I can apply my knowledge at all levels and hierarchies because I myself learned from the ground up and have continuously developed. I firmly believe that difficult situations are life challenges that, with the right support, can be overcome and lead to growth. I am happy to take you by the hand and guide you with hands-on support and good advice. I look forward to working with you.