Stefan W. - Overall Project Management for Organization and SCM

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Frankfurt am Main, Germany

Experience

Oct 2024 - Feb 2025

5 months

Germany

Overall Project Management for Organization and SCM

Lebensmittelmärkte Georg KG

Industry: Food retail
Service: Consulting
Comprehensive analysis of the locations regarding:
Processes
Planning
Efficiency savings
Redesign and improvements
Order quantity optimization / improvement of delivery times and packaging formats for the branches

Jun 2024 - Aug 2024

3 months

Aarhus, Denmark

Overall Project Management for SCM under S/4Hana

Knorr-Bremse DK / Tochter der Knorr-Bremse AG

Industry: Rail transport / Maintenance and repair
Service: Consulting / Turnaround management
Comprehensive analysis of the Danish sites (3 x Aarhus and 1 x Copenhagen) for SAP optimization after implementation and business process analysis to quickly and effectively resolve current delivery issues. Processes:
Order2Cash – gap management and design
Procure2Cash – gap analysis and design
Lead2Order – gap management and design
Make2deliver – process analysis and redesign

Apr 2024 - May 2024

2 months

Schwabach, Germany

Overall Project Management for S/4Hana Implementation

Apollo-Optik Holding GmbH & Co. KG

Industry: Retail chains
Service: Project management
Project management of the S/4H implementation in the DACH region and coordination with the Italian parent company EssilorLuxottica

Jul 2023 - Aug 2023

2 months

Boppard, Germany

Consulting and Development of the New Company Structure

Sebapharma GmbH & CO. KG

Industry: Cosmetics / Pharma
Service: Consulting and conceptualization
Sebapharma acquired a new production site in Norderstedt, which had to be fully integrated into the organization. The owner needed answers to the following questions:
Optimization of the value chain (order entry – goods issue)
Description of the current state
Core issues of the current state
Target state / possible solutions
Overarching topics
Summary for successful implementation and design
Impact of lead times and working capital in the scenario
Results:
Creation of a weak point analysis of the base data in the ERP for quick and accurate correction of master data and information
Conceptualization, setup, and optimal use of ERP functionalities (e.g., S&OP) to integrate a production site into a trading company, for example:
Order2Cash – gap management and design
Procure2Cash – gap analysis and design
Make2deliver – process analysis and redesign
Production and capacity planning of the existing or new production equipment, manufacturing and filling concepts, and production structure
Analysis, evaluation, and procurement of production machines as part of the new group manufacturing strategy
Clarification and redefinition of interfaces in LIMS and quality systems, SCM and logistics service providers, as well as the entire administrative area (internal sales, accounting, controlling) across the four locations
A consistent solution and realignment of the entire organization that reduced lead times (order capture to product completion) by 50%
Improvement of working capital by 40%

Mar 2023 - Dec 2023

10 months

Essen, Germany

Overall Project Management for SCM under S/4Hana

GALERIA Karstadt Kaufhof GmbH

Industry: Consumer goods / Brick-and-mortar retail / Online retail
Service: Project management / Turnaround management
Supported a member of the management board in preparing and implementing strategic and operational topics as part of the company restructuring
Started as overall project leader for the areas:
Building and expanding a KPI system in Power BI for strategic and operational management of the company (executive board, purchasing, SCM, warehouse)
Idea2Product – gap management and design
Lead2Order – gap management and design
Order2Cash – gap management and design
Procure2Cash – gap analysis and design
Make2deliver – process analysis and redesign
S&OP – establishing an integrated data set and SCM process to optimally map future workflows, aiming to increase inventory turnover and significantly reduce capital tie-up. Also handover interfaces to the AI-based planning system "Blue Yonder".
Data management
Analysis of the current data state and systems
Conceptualization of a new data state to support the strategic use of a multi-channel warehouse
Roadmap and setup of sanity checks to validate master data during the transformation process
Project management of optimization projects such as infrastructure, SAP S/4Hana, and operational topics (quick wins)
Analysis of process workflows (continuous improvement) for the Unna and Essen distribution centers
Consolidation of logistics processes into a multi-channel distribution center, conceptual alignment and operational implementation of measures
Assortment optimization in terms of availability, deliverability, and customer requirements
Results:
Reduced logistics costs from €180 million per year to €125 million per year
Increased inventory turnover by 45%
Reduced working capital by 40%
Implemented a balanced scorecard and KPI system in Power BI across all functional levels (executive board to warehouse staff)
Cleared and consolidated mass data to optimally implement an AI-assisted planning system

Nov 2022 - Present

3 years 2 months

Germany

Representative for the Main-Taunus District

BVMW (German Association of Small and Medium-Sized Businesses)

Nov 2022 - Jan 2023

3 months

Hamburg, Germany

Overall SCM Project Manager

Peter Jensen GmbH

Industry: HSK wholesale
Service: Project Management
Coordination with the managing partners regarding the current status, open issues, and next steps / problem resolution
Leading the steering committee
Technical and organizational management of SCM teams (across locations, approx. 350 employees)
Analysis of process flows (CIP) for the area
Main warehouses (Hamburg, Salzwedel, and Schuby)
Warehouse and order picking (across all terminals and sites (33 in northern Germany))
Assortment optimization in terms of availability, deliverability, and customer requirements
Results:
Development of a project plan that
enabled the structured execution of tasks
visualized critical paths, milestones, and
dependencies
provided, for the first time, reliable information for the partners and the project team
Visiting mission-critical locations, analyzing the on-site situation, and gathering requirements from the respective local employees
Analysis of stock levels, turnover rates, suppliers and orders, deliveries, routes, and processes to document the as-is state/requirements, which served as the basis for further coordination with the ERP team; with the aim of consistent demand and availability planning through S&OP.
Establishing, structuring, and uniting all project stakeholders, especially the two software providers (ProAlpha and ProLogistic) and their sub-suppliers, to build a viable project organization aligned toward a common project goal.
Reducing the SKU variety from 35,000 to 25,000 items (28%) while increasing availability (15 days DOH), which significantly reduced tied-up capital.

Nov 2021 - Present

4 years 2 months

Germany

Owner and Managing Partner

Entrepreneur Consultant Weiß GmbH / ActionCoach Taunus

Coaching and consulting for medium-sized entrepreneurs/owners in the Rhine-Main area on topics
increasing sales and profits
improving team performance / recruiting staff
creating personal freedom to focus on entrepreneurial tasks again

Aug 2021 - Jun 2022

11 months

Darmstadt, Germany

Overall Project Manager Supply Chain Management

Merck KGaA

Industry: Liquid crystals
Service: Project Management
Technical and organizational leadership of the international project team for relocating the business unit to Asia
Leading the interdisciplinary team (25 people) covering purchasing, planning, reporting, quality assurance, shipping, goods receipt, and logistics at the Darmstadt site
Reporting to senior project management and the steering committee (C-Level)
Bottleneck management during the go-live
Results:
On-time delivery of the go-live
Establishing intercontinental reporting and workflow structures between the head office (Germany), China, Korea, and Taiwan
Leading team trainings and workshops (all locations) for alignment and joint goal achievement
Developing and monitoring test scenarios (SAP S/4H) for successful testing and system transition during the conversion (modules: WM, PP, SD, APO (S&OP), LIS)
Coordinating information flows and clearing roadblocks to achieve goals / go-live

Feb 2021 - Jun 2021

5 months

Oranienbaum-Wörlitz, Germany

Distribution Center Manager, 11,000 pallet positions in the high-bay warehouse

Füngers Feinkost GmbH

Industry: FMCG / Food Industry
Service: Vacancy Bridging
Technical, disciplinary, and organizational management of the distribution center / finished goods warehouse (approx. 70 employees)
Realignment of the distribution center and coaching of managers, as well as technical support for the logistics department (goods receipt / in-plant production logistics)
Analyzing, restructuring, and changing process flows (CIP) for the area
Full-pallet picking
Individual and order picking
Assortment picking
Results:
Restructuring reporting lines and job descriptions to build and develop modern leadership principles and work structures for the processes:
Idea2Product – gap management and design
Lead2Order – gap management and design
Order2Cash – gap management and design
Procure2Cash – gap analysis and design
Make2Deliver – process analysis and redesign
Planning and designing infrastructure measures to optimize:
storage and retrieval speed
picking capability
S&OP functions within the organization
Conducting employee appraisals and implementing necessary operational measures
Introducing a holistic, cross-departmental KPI system (via QlikSense)
Designing and implementing transport tenders, achieving 15% savings (€1.9 million)
Reducing the return rate by 45%
Optimizing the use of shelf-life-controlled goods; reducing costs by 50%

Nov 2020 - Jan 2021

3 months

Memmingen, Germany

Project Manager / Implementation and Setup of a Barcode System

Buzil Werk Wagner GmbH & Co. KG Wagner GmbH

Industry: Specialty Chemicals
Service: Project management
Project planning and control / Conducting project meetings from executive level to employee level
Comprehensive analysis of business processes in line with project objectives with the goal
Creating process understanding
Reducing chaos in production and filling
Streamlining processes (Order to Delivery)
Reducing scrap quantities
Optimizing shift planning
Establishing and strengthening the 5S method in warehousing, production, and filling
Coordinating all IT-related activities with the consulting firm / vendor
Analyzing data in the ERP system (FOSS) and adjusting / cleaning data for successful integration / restart
Designing and implementing training measures for all people and departments involved in the process
Active bottleneck management
Results:
Timely and on-schedule completion of all tasks and successful organizational relaunch
Cleaning and implementing master data in the ERP system for a successful integration / restart (system and organization)
Reduced the Order to Delivery process to 2.5 days while ensuring raw material availability
Implemented an IBC container management system

Mar 2020 - Sep 2020

7 months

Wittenberg, Germany

Head of Distribution Center under S/4HANA, 15,000 + 8,500 (overflow) pallet positions in the high-bay warehouse

Upfield Sourcing Deutschland GmbH & Co. OHG

Industry: FMCG / Food Industry
Service: Interim management
Functional, disciplinary and organizational leadership of the distribution center (around 60 employees)
Lead negotiator for the employer side to open the collective bargaining agreement
Change management in the order-to-cash area with all involved departments and setting up an S&OP system
Budget planning and control (P/L responsibility of €15 million)
Investment planning and decision making
Implementing a slot management system
Results:
Designing and presenting board decision proposals for the strategic realignment of the distribution center in:
Automated guided vehicles (AGVs)
Live loads
Task interleaving
Including the necessary infrastructure measures as well as internal and external coordination of building authority requirements
Successfully led negotiations under the newly revised collective agreement (shift model change to 24/7)
Designing and implementing an IT-supported S&OP process across the entire process chain (Sales, Customer Service, Production, Logistics, Warehouse, Freight Forwarders), SAP S/4HANA (Key User)
Designing and implementing a KPI system in Power BI (Shared Service Provider)
Leading the organization using data-driven analysis and evaluation tools (RCCP, S&OP, tactical and strategic KPI and efficiency measurement systems) for the processes:
Idea2Product – gap management and design
Lead2Order – gap management and design
Order2Cash – gap management and design
Make2Deliver – process analysis and redesign
Designing and executing investment tenders. Savings of 23% (€1.5 million)
Reduced overflow costs by €1.5 million (50%) through restructuring internal workflows
Increased inventory turnover by 35%

Dec 2019 - Mar 2020

4 months

Langen, Germany

Managing Director / Site Leader (DACH)

Cynosure GmbH

Industry: Non-invasive medical technology
Service: Interim management
Restructuring the operational unit in terms of:
Order management (Inside Sales)
Warehousing / parts supply and procurement
Service / field service engineers (FSEs)
Marketing and sales activities
Coordinating setup and transfer activities during the post-merger process with the private equity firm
Results:
Hands-on design and restructuring of the entire site
Increased sales by 25% (€1.0 million)
Reduced RMA rate by 80%
Increased repair efficiency by 75%
Increased FSE utilization rate by 35%
Optimized inventory / reduced stock value by 40% to €4.0 million
Increased inventory turnover by 65%
Introduced a KPI system

Oct 2018 - Aug 2019

11 months

Menden, Germany

Senior Project Manager / Member of the Steering and Decision Committee

Amecke GmbH & Co. KG. / Glockengold AG

Industry: Food industry
Service: Project management
Organizational merger of two companies as part of a strategic partnership (contract manufacturing)
Project planning, management and monitoring
Investment planning, decision making and control
Close collaboration with both companies' owners, leading the joint project team (12 employees) and support staff
Building the logistics center (infrastructure, organization and personnel)
Implementing an S&OP and slot management system
Results:
Designing and building the European logistics center (6,500 pallet positions in block storage), including sourcing and procurement of required capital equipment
Setting up and optimizing IT infrastructure and integrating two SAP R/3 systems (Key User for modules: PP, WM, SD, FI/CO, MM)
Designing and implementing an S&OP and slot management system for two sites
Reduced export freight costs by €375,000 (15%)
Route analysis and optimization in the import process and reduced import freight costs by €450,000 (22%)
Participated in negotiations for investments in the double-digit million range, achieving about 27% savings (€2.25 million) and expanding service and ancillary offerings

Jul 2018 - Sep 2018

3 months

Volketswil, Switzerland

Senior Project Manager / Member of the Steering and Decision Committee

La Prairie Group

Industry: Luxury cosmetics (cGMP certified)
Service: Project management
Project management and control (internal and external) of a new strategic 3PL (cGMP certified)
Project planning, action control and follow-up
Coordinating and overseeing the relevant steps in the 3PL infrastructure work
Preparing decision templates for the Steering and Decision Committees (C-Level)
Conducting background analyses for the strategic direction of the project
Building a company-wide S&OP system
Budget control and compliance
Conducting project and status meetings
Results:
Analyzed business processes, production capacities, and ramp-up and volume distribution within the new production network
Selected and integrated IT tools for transparent information flow within the new production network
Maintained budget within the set limits (+/- 5%)
Proactively and positively resolved resource conflicts between the two organizations
Positively represented the project across all levels (including C-Level)
Introduced a cloud-based project management tool

Apr 2018 - Jun 2018

3 months

Hamburg, Germany

Supplier Developer / Subproject Manager RX-20 (New)

Still GmbH

Industry: Vehicle Manufacturing
Service: Vacancy coverage
Independently managing all supplier-related topics including coordination of quality, purchasing, and development departments
Qualification and auditing of existing suppliers and potential new suppliers (e.g. as part of potential analyses, development, process, and quality audits)
Reviewing and monitoring the effectiveness of corrective actions, especially from the action plans for suppliers
Supplier support for launch assurance and quality planning in projects and series production
Implementing immediate actions in case of escalation
Conducting and coordinating supplier evaluations along with action planning
Preparing and presenting decision papers at the C-Level
Results:
Increased on-time delivery of managed European suppliers by 23%
Built a stable supply chain (especially for the initial launch of the new RX-20 forklift)
Presented improvement proposals in SCM / warehouse, purchasing, and engineering to ensure a successful project launch

Feb 2017 - Dec 2017

11 months

Hamburg, Germany

Program / Section Manager Service Logistics, 15 Employees

Olympus GmbH & Co. KG

Industry: Medical Technology
Service: Vacancy coverage / Project Management
Objective: Reducing WIP and missing parts while optimizing inventory levels and decreasing intercompany shipments
Functional and operational leadership of 15 employees (master data management, customer service, purchasing / planning)
Analyzing existing structures and designing / optimizing local and European SCM (integrative S&OP)
Developing strategy and designing a European service and distribution strategy for currently 3 plants (5 plants by November 2017) including model creation and proof of concept
Budget and personnel planning for the responsible areas
Building and merging teams in an international environment (Germany / EU / Japan) to implement the proposed strategy
Results:
Created a European service and distribution strategy for 3 plants (5 plants by November 2017), including model creation and proof of concept for implementation in SAP R/3 (Modules: SD, MM, PP, WM, QS, APO (S&OP))
Established an operational controlling and planning system which remained in use until the new planning concept was implemented
Reduced missing parts by 35%
Improved the planning process by 73%
Reduced working capital by 27%

May 2015 - Oct 2015

6 months

Munich, Germany

Senior Purchasing Officer

Veridos GmbH

P/L: €9.0M
Industry: Public Administration / Security Printing
Service: Operational vacancy

Mar 2015 - Feb 2017

2 years

Wiesbaden, Germany

Managing Director Organization / Technology

Just Nature

Industry: Retail / Natural Cosmetics
Service: Consulting / Operational vacancy
Designing and restructuring the existing ERP system
Building the organization / analyzing weaknesses within the decentralized structure and consolidating / optimizing resources using LEAN and 5S principles
Designing and building a controlling system
Optimizing inventory levels and improving revenue situation
Developing strategy (in coordination with the owner)
Results:
Increased cash flow from 3% to 11%
Centralized and simplified workflows, which increased total revenue by 2.5%

Mar 2014 - Mar 2015

1 year 1 month

Sankt Leon-Rot, Germany

Head of Purchasing/Warehouse/Logistics

Thermo Fisher Scientific Biosciences GmbH

P/L: €10.0M / 25 employees
Industry: Biotechnology
Service: Vacancy coverage / Restructuring & Turnaround

Jan 2013 - Dec 2013

1 year

Bad Nauheim, Germany

Head of Materials Management and Order Management

Entdecker GmbH

P/L: €9.0M / 20 employees
Industry: promotional products industry / POS
Service: operational vacancy

May 2012 - Nov 2012

7 months

Beringen, Switzerland

Supply Chain Project Manager

Abbott Laboratories Vacular Enterprises Ltd

P/L: €50.0M
Industry: medical technology (GMP)
Service: project management

Feb 2012 - Apr 2012

3 months

Schalksmühle, Germany

Strategic Buyer

Belden Deutschland GmbH

P/L: €15.0M
Industry: cable and electronics manufacturing
Service: operational vacancy

Aug 2011 - Jan 2012

6 months

Köngen, Germany

Senior Manager / Project Manager

Staufen AG

P/L: €25M / 5 employees
Industry: management consulting / restructuring
Service: restructuring & turnaround

Feb 2011 - Jul 2011

6 months

Zürich, Switzerland

Senior Purchasing Manager (Strategic Purchasing)

Sunrise AG

P/L: CHF50.0M
Industry: telecommunications
Service: operational vacancy

Sep 2009 - Jan 2011

1 year 5 months

Oberkochen, Germany

Project Manager in Purchasing / Materials Management / Logistics

Carl Zeiss Meditec GmbH

Industry: Medical Technology (GMP)
Service: Project Management / Purchasing / SCM

Jun 2009 - Aug 2009

3 months

Senior Consultant

BrainNet Supply Management Consultants GmbH

Industry: Management Consulting
Service: Consulting

Mar 2008 - Aug 2009

1 year 6 months

Sabbatical / Further Training

Sep 2007 - Feb 2008

6 months

Hattersheim am Main, Germany

Supply Chain Manager

Deutsche Präzisionsventil GmbH

May 2006 - Aug 2007

1 year 4 months

Höchberg, Germany

Head of Purchasing

Viasys Healthcare GmbH

May 2003 - Dec 2005

2 years 8 months

Dublin, Ireland

Head of Purchasing

Gerard Laboratories

Subsidiary of Merck KGaA, Darmstadt (€100M revenue, 300 employees)

Oct 2000 - Apr 2003

2 years 7 months

Darmstadt, Germany

Senior Specialist, Investment Goods Purchasing

Merck KGaA

Nov 1999 - Sep 2000

11 months

Neuss, Germany

Category Manager

Esser Sicherheitstechnik GmbH

Jul 1998 - Sep 1999

1 year 3 months

Hanover, Germany

Team Leader Purchasing / Logistics

MTU Maintenance GmbH

Nov 1995 - Jun 1998

2 years 8 months

Rüsselsheim, Germany

Purchaser / Team Leader

Adam Opel AG

Summary

SCM professional and leader with dedication, enthusiasm, and goal orientation, certified ESUG and restructuring consultant (DIAI), a strategist and pragmatist in one, organizational developer, maintainer and transformer, successfully integrating strategic initiatives into client organizations and delivering working capital optimization with tangible impact on balance sheet and profitability in the SCM environment.

Expert in balance sheet- and profit-effective working capital optimization in purchasing, materials management, logistics and SCM, maintainer and transformer, brings best practices from diverse companies, brings visionary and strategic ideas into the "here and now" and prepares employees and organizations for them, hands-on mentality, demanding and goal-oriented, high ethics, people person, pragmatic, clear communicator, empathetic and motivating.

Awakens team intelligence, leads up to 70 direct reports, strong leadership and decision-making, communicates across all levels (including C-level), creates added value through long-term and concrete alignment of people and organizations, main expertise in the strategic area of integrating new products, production lines and manufacturing capabilities into the existing organization.

I have always been interested in how to develop people and organizations and make them more effective. I enjoy applying my knowledge across different disciplines. I pursue strategic goals with the aim of serving the wellbeing of employees and the company. This motivates me every day to use my performance, skills, and abilities for this purpose while learning a lot in the process. I consider personal development, including as a leader, essential in this role and gladly pass it on for the benefit and growth of my clients. I can use my knowledge at all levels and hierarchies, as I have learned from the ground up and developed myself accordingly. I firmly believe that difficult situations are life’s challenges that, with the right support, can be overcome and lead to growth. I would be happy to guide you along the way and support you with actions and good advice. I look forward to working with you.