Ute N.

Interim HR Manager / HR Business Partner & Change Consultant

Wuppertal, Germany

Experience

Apr 2023 - Dec 2024
1 year 9 months
Germany

Interim HR Business Partner and Change & Communication Manager – Post Merger Integration

Medical Technology Company

  • HR consulting and support for the management board and leaders in organizational design, restructuring (including staff reductions), talent management, succession planning, performance management, learning and development, and change management
  • Advising on defining the new organizational structure of the German sales organization
  • Supporting the reduction of staff due to task relocations to a shared service center
  • Designing and building digital employer branding activities
  • Defining the change approach for integration activities of the acquired company's German sales organization (based on PROSCI)
  • Conducting stakeholder and target group analyses and impact assessments of the changes
  • Designing the communication approach, developing and maintaining the communication plan, creating communication materials, and executing communication activities
  • Setting up and supporting a network of leaders as change agents
  • Training and advising leaders on all change-related topics
  • Conducting a five-part training over four months "Change and Communication for Leaders"
  • Supporting training measures to prepare employees for new IT systems and working methods
  • Building close relationships with stakeholders such as the CEO, management board and leaders of the German sales organization, the HR organization of the global parent company, and the head of integration activities of the new parent company
Mar 2022 - Dec 2022
10 months
Germany

Interim HR Business Partner for Sales & Marketing

Financial Services Company

  • Advising sales and marketing leaders on all relevant HR activities across the employee lifecycle
  • Supporting optimization and implementation of new or changed HR processes
  • Working closely with the works council
  • Leading several additional projects such as implementing the new bonus structure (sales & non-sales), conducting a reliability check for financial service providers, setting up the new process for creating and publishing job descriptions, and harmonizing home office policies and agreements
Dec 2020 - Nov 2021
1 year

Interim HR Business Partner for Sales & Marketing

Global Healthcare Company

  • Shaping and driving the talent strategy to improve business results through coaching, talent management, organizational design, change management, and close partnership with the business
  • Building strong relationships with leaders and HR colleagues locally, regionally, and globally to ensure seamless execution of the talent strategy
  • Providing HR consulting to leaders (mainly at director level and above) in organizational design, talent management, succession planning, career management, performance management, and workforce planning to support local business goals and the company and sector HR strategies
  • Participating in or leading several additional projects such as flexible working models, task force on company agreements and internal policies, psychosocial health risk assessment, high-potential leadership sponsorship program, and career leveling (adjusting career levels in sales and marketing to create flexible career paths)
  • Working closely with the local works council
  • Using Workday
Jul 2019 - Jul 2020
1 year 1 month
Germany

Change Lead for the successful roll-out of a Germany-wide Time & Attendance process

Global Healthcare Company

  • Defining the change approach for the "Time & Attendance Germany" project (based on PROSCI)
  • Conducting stakeholder and target group analyses
  • Creating the change impact analysis
  • Setting up and supporting a network of change agents across all areas and locations with up to 70 members
  • Designing new processes for time management and attendance tracking
  • Designing the communication approach, developing and maintaining the communication plan, creating communication materials, and executing communication activities
  • Developing the training concept, creating and maintaining the training plan, developing training materials and job aids, and conducting on-site and virtual training and Q&A sessions for over 2,000 employees
  • Designing and implementing change-specific measures for leaders
  • Participating in works council negotiations
  • Building close relationships with stakeholders such as managing directors, leaders, business change agents, HR and payroll colleagues, works council members, representatives for severely disabled employees, and project team members nationwide to ensure a successful roll-out of the new solution
Jan 2019 - Jun 2019
6 months
Germany

Interim HR Business Partner

Global Healthcare Company

  • Building strong relationships with leaders, works council members, and HR colleagues locally, regionally, and globally to ensure seamless execution of the talent agenda
  • Promoting a strong culture and improving adoption of the global HR strategy through coaching and close partnership with leaders
  • Successfully negotiating with the works council on the new "Marketing Excellence" initiative and the related training program
  • Supporting leaders in performance management processes
  • Defining and developing organizational capability
  • Designing and implementing the process for defining critical roles, succession planning, and developing talent pools in line with global standards
  • Reviewing the current compensation situation in Germany and developing a new proposal
  • Updating and rolling out the local time tracking solution
  • Collaborating closely with the local works council
  • Using Workday
Feb 2017 - Jun 2018
1 year 5 months

HR Program Manager

Digital Services Provider

  • Served as HR Program Manager
  • Built, coordinated, and managed the entire program for four client areas with six workstreams handling different recruitment steps
  • Handled program planning and controlling, risk management, and stakeholder engagement
  • Process management: standardized the recruitment process from planning to onboarding, including working with the works council and disability representatives; identified and implemented process improvements to speed up hiring and reduce time to hire, and improved collaboration between client companies and the holding's central HR departments; involved managers more in the recruitment process and set up Lead Hiring Managers as a link between HR and business
  • Piloted and implemented new recruitment methods
  • Reporting: introduced and optimized standardized weekly reporting
  • Developed communication materials and presentations for the executive and supervisory boards
Aug 2015 - Jan 2017
1 year 6 months

HR Program Manager

International Energy Group

  • Served as HR Program Manager
  • Collaborated with the IT Program Manager to build, coordinate, and run the entire program to implement a duplicated HR IT landscape with four streams (SAP Core including Payroll and Master Data Management, SAP EIC, HR Portal and HR.Online self-services, SuccessFactors Recruiting, Learning, and Talent Management)
  • Oversaw program planning and controlling, risk management, and stakeholder engagement
  • Led the HR project for splitting the SuccessFactors Talent Management Suite: created the blueprint, selected the implementation partner, decided on the approach to set up the second instance for the spun-off company, and supervised the technical rollout
Jun 2014 - Jul 2015
1 year 2 months

HR Business Program Manager "Integration"

International Energy Group

  • Served as HR Business Program Manager "Integration" collaborating with all HR functions to establish the HR Shared Service Center (Recruiting, Learning, Executive & Talent Services, Controlling & Analytics, Master Data Management)
  • Managed program planning and controlling, risk management, and stakeholder involvement
  • Identified and documented requirements for additional supporting technologies
Apr 2013 - May 2014
1 year 2 months

Change Manager

Media Company

  • Served as Change Manager
  • Designed and implemented a new organizational structure for the organically grown company in close coordination with the CEO
  • Developed and introduced performance and talent management processes
  • Created and launched a new compensation and benefits system
  • Coached newly appointed managers
  • Recruited a new HR manager
Nov 2012 - Mar 2013
5 months

Project and Change Manager

Global Diagnostics Company

  • Served as Project and Change Manager
  • Designed and implemented a new organizational structure for the European sales and service division
  • Created job descriptions
  • Supported and trained hiring and selection activities
  • Developed and introduced new sales and service processes
  • Created communication materials
Mar 2012 - Oct 2012
8 months
United States

Change Manager

Aluminium Processor

  • Serving as Change Manager
  • Defining the change approach
  • Conducting stakeholder and target group analyses
  • Preparing the analysis of the impact of changes
  • Designing the communication approach, developing and maintaining the communication plan, and creating communication materials
  • Developing the training concept, developing and maintaining the training plan, creating training materials and job aids, and delivering training sessions

Summary

  • Result-driven and professional, many years of experience in business coaching, human resources, and implementing changes for global companies in international projects and programs (Change Management)
  • Change catalyst with excellent analytical and problem-solving skills
  • Excellent team player, experienced in successful cross-functional and cross-area collaboration internationally
  • Highly motivated and able to handle different priorities in a volatile environment while focusing on both the big picture and detailed tasks
  • Effective verbal and written communication in German (native) and English (fluent)

Languages

German
Native
English
Advanced

Education

Saarland University

Diploma in Business Administration · Saarbrücken, Germany

Certifications & licenses

Certified Business Coach

German Association for Qualification: Coaching and Training e.V.

Certified Hogan Assessor

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