Sonja Kimball - PMO – Project Assistant

Recommended expert

Hirschau, Germany

Experience

Feb 2025 - Aug 2025

7 months

Frechen, Germany

PMO – Project Assistant

Quarzwerke GmbH / Amberger Kaolinwerke

Project work for the detailed planning of a new plant
Cost calculation for detailed planning
Monitoring project progress
Creating and adjusting schedules in MS Project
Providing reliable project data
Administrative and operational support for project managers and the team
Moderating team and regular meetings
Documentation and filing in SharePoint
Creating purchase requisitions in SAP R/3 and SAP S/4HANA
Budget allocation and monitoring in SAP R/3 and SAP S/4HANA

Jun 2024 - Dec 2024

7 months

PMO – Category Operations Assistant

BestSecret GmbH

Project controlling and other project tasks
Creating and resolving Jira tickets
Documentation in Jira and Confluence
Reviewing and resolving invoices not processed automatically via SAP S/4HANA
Training buying assistants on the findings

Oct 2023 - Jun 2024

9 months

Nuremberg, Germany

PMO – IT / Salesforce Team

Schaeffler AG

Project controlling via SAP S/4HANA and other project tasks
Onboarding and offboarding of external staff
Documentation in Jira
Conducting regular meetings
Meeting and event organization

Sep 2023 - Dec 2024

1 year 4 months

Nuremberg, Germany

PMO – IT

N-ERGIE AG

Project work in the transformation project from SAP R/3 to S/4HANA
Evaluating requirements in Solution Manager
Analyzing and reducing requirements
Organizing and moderating regular meetings with the project team
Administrative tasks

Jul 2023 - Dec 2023

6 months

PMO

SMA Solar Technology AG

Creating data sheets for spare parts in PIM and SAP S/4HANA ERP
Creating and maintaining sales texts in SAP S/4HANA ERP
Researching and sourcing product images and information in TeamCenter

Mar 2023 - Jul 2023

5 months

PMO

DB Systel GmbH

Functional support for CDEs and user management, including documentation
Quality assurance of project room setups, including documentation
Calendar management

May 2022 - Oct 2022

6 months

Sachsenheim, Germany

PMO

enersol GmbH

Subproject lead for as-is/to-be analysis of existing processes and structures
Advising and developing concepts for office management, including implementation
Supporting project tasks and procurement of services
Event management, including procurement of service providers

Mar 2022 - May 2023

1 year 3 months

Forchheim, Germany

PREP Manager

International medical device manufacturer

Ensuring RoHS and REACH compliance declarations for obtaining CE certification
Training colleagues in China
Creating reports in and from SAP S/4HANA

Jul 2020 - Oct 2020

4 months

Schwandorf, Germany

Executive Assistant to Management

Wolf GmbH

Cross-site project controlling, including monthly forecasts
Liaison between sites and management
Sourcing leased and temporary staff
Project and assistant duties
Scheduling and event management

Sep 2019 - Mar 2022

2 years 7 months

Consultant PMO

Various small projects

Subproject leadership and project assistance
Conducting needs analyses to optimize processes
Designing training materials for SAP implementation (DE/EN)
Creating presentations, document and decision templates
Advising and preparing training materials
Preliminary accounting and office management
Conducting research and creating websites using a website builder

Sep 2018 - Jun 2019

10 months

Feucht, Germany

PMO – Implementation

AGCO

Coordination of project management processes for SAP S/4HANA
Data analysis, data collection and ongoing updates, including creating clear reports and documentation
Organizing and conducting user training sessions in SAP S/4HANA
License management
Supporting project tasks

May 2018 - Aug 2018

4 months

Nuremberg, Germany

Interim Executive Assistant

SiCrystal GmbH

Project work to create a health, safety and environmental policy
Office management
Contract drafting (LOI, confidentiality agreements)
Handling dosimeters

Sep 2017 - May 2018

9 months

Nuremberg, Germany

Administrative Assistant

Kiefer GmbH

Quotation preparation through order billing
Accounting for the Nuremberg Trade Fair
Procurement of office and consumable supplies

Jan 2017 - Aug 2017

8 months

Amberg, Germany

PMO

Grammer AG

Sub-project management for a global employee survey
Project tasks in recruitment management
Meeting management including facilitation and documentation
Preparation of reports and documentation

Jul 2014 - Jan 2017

2 years 7 months

Sulzbach-Rosenberg, Germany

Executive Assistant

Fraunhofer UMSICHT

Team leadership of the assistant team
Appointment and event management
Travel management and expense reporting
Contract drafting (LOI, confidentiality agreements)
Report preparation and documentation (German/English)
Procurement of services (catering, giveaways)

Apr 2012 - Jun 2014

2 years 3 months

Nuremberg, Germany

Executive Assistant

Baumüller Nürnberg GmbH / Baumüller Reparaturwerk

Appointment and event management
Travel management for executive management including expense reporting
Various project tasks
Office management including necessary procurement

Jun 2007 - Mar 2012

4 years 10 months

Erlangen, Germany

Assistant to regional and branch management

HOCHTIEF Facility Management GmbH

Appointment and event management
Travel management for executive management including expense reporting
Various project tasks
Office management
HR matters like contract preparation and time tracking
Team leadership

Jan 2004 - Dec 2007

4 years

Executive Assistant

Various employers

Assistant tasks in the foundry, facility management, and drive technology sectors

Summary

Over 8 years of experience as a PMO / project assistant; including SAP implementation with license management, user training, etc.
Over 15 years of experience as executive and personal assistant in an international environment
PMO, office management, travel and appointment management, event management and contract management, correspondence and translations
Over 10 years of experience as sales assistant