Diana Griesshammer - Interim Project-Controller

Recommended expert

Munich, Germany

Experience

Dec 2024 - Feb 2025

3 months

Interim Project-Controller

Supplying industry defence

Developed organization, task descriptions, processes and systems of the controlling system to improve activities.
Harmonized ERP software within the group across IT procurement, plan data, controlling and reporting.
Designed the basis for an agile and modern IT control system.
Set up budget plans and supported master data and planning.
Monitored and validated projects in the PM tool Sciforma, covering OPEX and CAPEX in line with legal requirements and group rules.
Performed PMO assistance activities including meeting minutes, presentations and reports.
Tools: SAP FI/CO, SAP MM, SAP PPM, PM tool Sciforma, MS Office 365.

Nov 2023 - Sep 2024

11 months

Germany

Interim Subject Matter Expert GPM tool BOC ADONIS: Processes Finance SAP S/4 HANA

German Pension Insurance (DRV)

Modeled finance processes for SAP S/4HANA in BOC ADONIS NP according to BPMN 2.0.
Acted as single point of contact for process modeling, including coaching and enabling other modelers, developing concepts and solutions for methodological and content questions.
Designed and implemented an approval workflow for process models and audited models for methodological and functional readiness.
Set up and coordinated UAT user acceptance tests and audited the approval workflow.
Cooperated with the internal process management department.
Developed a risk management concept and related controls in the existing ADONIS models for Governance, Risk & Compliance (GRC, European SOX).
Presented advantages of the BOC ADOGRC suite to management.
Analyzed and validated finance process models in SAP Solution Manager (FI, CO, PSM) as part of the SAP S/4HANA migration.
Imported models from Solution Manager into ADONIS NP and remodeled them to be S/4HANA-ready (Project MOVE).
Developed a follow-up concept so that process models remain aligned to defined Most Viable Products (MVP, Twin Peak architecture).
Performed PMO assistance activities including communication lists, meeting minutes, meeting organization, presentations and reports, and a concept for an overall risk register in BOC ADOGRC.
Tools: BOC ADONIS NP 14.0, Lotus Notes, SharePoint, SAP S/4HANA, Jira, Confluence.

Nov 2022 - Apr 2023

6 months

Germany

Interim Project-Controller

Projectcontrolling MedicineTechnic

Supported the GIST business case for transfer to service provider Capgemini with project controlling for a volume of about €500M.
Set up and evaluated updates of the business case, including internal labor and infrastructure.
Audited budget plans and Forecast 1 within the IT governance department, including estimation of SLAs for contracts in SAP MM with external providers and vendors.
Acted as single point of contact for auditors and was responsible for GRC controls (European SOX) for the subsidiary.
Performed initial data population of the new SAP SAC tool.
Provided PMO assistance including meeting minutes, meeting organization, presentations and reports.
Tools: SAP FI/CO, SAP BW, SAP SAC, MS Office 365.

Nov 2021 - Oct 2022

1 year

Munich, Germany

Interim Project-Controller

LHM-S, IT-House-of-City-Munich

Managed project controlling for a project portfolio with a volume of about €100M.
Performed governance, risk and compliance (GRC) reviews of the purchase approval process, auditing contract set-up (purchase requisitions) and ensuring quality in SAP MM.
Ensured clearance, transparency and reportability in line with internal purchasing rules and finance requirements.
Set up and evaluated three yearly IT forecasts.
Established monthly field project reporting for the first time.
Provided PMO assistance including meeting minutes, meeting organization, presentations and reports.
Tools: SAP FI/CO, MS Office 365.

Oct 2020 - Nov 2021

1 year 2 months

Freising, Germany

Interim IT-Controller and Project-controller; Business Process Expert

UTM Unternehmensgruppe Theo Müller

Acted as interim IT controller and project controller in the group department Performance Controlling as backfill.
Approved IT projects and monitored project planning including business cases, budgets and estimates.
Supported the set-up and evaluation of the yearly IT budget.
Developed the concept "House of IT Controlling" for the UTM Group.
Performed the controlling part of the purchase approval process by validating contract set-up (purchase requisitions) and quality assurance in SAP MM to ensure clearance, transparency and reportability.
Delivered PMO assistance including communication lists, meeting minutes, meeting organization, presentations and reports.
Acted as Business Process Expert for BOC ADONIS in the department Efficiency within the company-wide business process organization project (PACE).
Served as single point of contact for the Plan-to-Steer (P2S) process and executed UAT user acceptance tests.
Modeled processes from levels 4 to 6, identifying process KPIs and interfaces.
Planned and followed up process development activities.
Designed initial GRC risks and controls (European SOX) for ADONIS models.
Completed train-the-trainer education and coached and trained team members in process modeling.
Provided PMO assistance including communication lists, meeting organization, presentations and reports.
Tools: CA Clarity (PPM), SAP FI/CO, SAP PS, BOC ADONIS NP 11.0, MS Teams, SharePoint, MS Project, MS Office 365.

May 2019 - Oct 2019

6 months

Wuppertal, Germany

Interim IT-Controller

Vorwerk Services GmbH

Worked as interim IT controller in the central department Corporate Information Technology of Vorwerk Services GmbH, a subsidiary of Vorwerk GmbH & Co. KG.
Optimized the IT charging concept for services provided to all worldwide subsidiaries of VCO.
Improved billing processes to all global subsidiaries.
Produced reports and analyses from Bee4IT (CRM/ERP system for the entire IT).
Optimized the IT business case concept.
Managed contracts for IT service agreements across about 50 global legal entities.
Set up IT financial core processes in BOC ADONIS and executed UAT user acceptance tests.
Provided PMO assistance including communication lists, meeting organisation, presentations, reports and contract archiving.
Tools: Bee4IT, ADONIS (BOC GPM suite), SharePoint.

Jan 2018 - Jul 2018

7 months

Munich, Germany

Project Manager IT Control and Projectcontroller

Allianz Technology

Served as project manager IT control in the global department Planning and Control for transformation, reporting and KPIs.
Reassessed the 2018 transformation budget and set up a rolling forecast.
Designed and implemented Earned Value Management (EVM) with KPIs for project controlling, including a reporting dashboard with indicators.
Produced reports and analyses from Workfront.
Provided PMO assistance including communication lists, meeting organisation, presentations and reports.
Tools: Workfront, ServiceNow.

Nov 2016 - Dec 2017

1 year 2 months

Germany

Projectcontroller for two greater programs

IT-Systemhaus for financial institutions

Acted as project controller for two programs (approximately 10 Mio€ each).
Performed day-to-day controlling and ad hoc analyses.
Developed and executed a project controlling system.
Set up project standards in SAP PS.
Conducted user acceptance testing (UAT) within the SAP implementation team.
Provided PMO assistance including communication lists, meeting organisation, presentations and reports.
Tools: SharePoint, MS Outlook, Excel, PowerPoint, Word, SAP FI/CO, SAP MM, SAP PS.

Aug 2016 - Oct 2016

3 months

Zürich, Switzerland

Senior ICT Controller/Consultant

ABB Information Systems Ltd.

Consolidated IS RUN infrastructure demand and performed budget pricing calculations and budget allocation to countries.
Supported business controlling and the budget process across global infrastructure.
Consolidated demand using an Excel-based solution and produced pivot-based reports.
Developed a concept for predictive pricing combining bottom-up and top-down budget approaches.
Delivered PMO assistance including communication lists, meeting organisation, presentations, reports and contract archiving.
Tools: SharePoint, MS Outlook, Excel, PowerPoint, Word.

Mar 2015 - Apr 2016

1 year 2 months

Zürich, Switzerland

Unity Project Controller

Takeda Pharmaceutical International

Worked as central program controller for UNITY, a global infrastructure outsourcing program to WIPRO (30,000 users, 550 Mio€ global budget).
Performed hands-on controlling tasks, conceptual work and lessons learned activities.
Ensured quality of the global infrastructure business case.
Acted as SPOC for internal auditors and was responsible for SOX (USA) and JSOX (Japan) controls for the business case.
Oversaw global controlling of engaged local PMO offices (Ernst & Young).
Assured quality of current and future costs of infrastructure providers across five project workstreams in a multi-project environment.
Ensured quality of all transformation and transition costs for the new global outsourcer WIPRO.
Managed finance governance for IS/IT vendor contracts, including QA of procurement and vendor invoicing processes.
Managed the invoice approval process (AP process) within an electronic procurement solution, including pre-checking invoice drafts, validating PO-matching, ensuring correct approval routing, and monitoring status relevance for month-end accruals and project reporting.
Derived and communicated lessons learned to all process stakeholders to reduce bottlenecks, speed processing, reinforce best practices, lower invoice processing costs and optimize discounts.
Designed a new concept for international business case reporting, including new running costs and transformation costs, cost center set-up, use of internal BI systems, KPIs and complex reporting concepts.
Acted as interface for and quality assurer of global PMO reports, steering committee data and evaluation of financial impacts of change requests.
Collaborated with global finance and project teams across time zones (focus USA and Japan), including virtual meetings.
Set up global project reports combining OLAP and Excel with clear OPEX/CAPEX visibility aligned with the business case and planning cycles.
Contributed lessons learned to improve OLAP reporting tools and the change request process.
Handled day-to-day business including monthly closing and project accruals in line with accounting compliance.
Trained and coached internal employees for knowledge transfer on global program reporting via OLAP.
Provided PMO assistance including communication lists, meeting organisation, presentations and reports, plus contract archiving.
Tools: SAP FI/CO, procurement tool eBUY, invoice workflow INSA, IBM Cognos TM1, MS Outlook, Excel, PowerPoint, Visio, Word, SharePoint (user).

Nov 2014 - Mar 2015

5 months

Bern, Switzerland

Senior ICT Controller/Consultant

Eidgenössische Steuerverwaltung (ESTV) / ESZV

Acted as senior program ICT controller in a major Swiss e-government engagement of the central tax administration.
Served as team member in the central PMO office for 29 projects.
Developed and maintained a resource management solution in Excel.
Tools: JIRA, Sciforma 6.0b, HERMES PM methodology, MS Outlook, Excel, PowerPoint, Visio, Word.

Dec 2013 - Dec 2014

1 year 1 month

Nuremberg, Germany

Process Consultant and Interim Project Controlling Manager

BNP Paribas

Developed direct and accounting processes for IT project controlling.
Moderated diverse stakeholders including vendor management, invoice processing, project booking, transfer pricing and project reporting.
Established processes for direct project reporting using Earned Value Management (EVM).
Addressed all topics regarding capitalization during software development and cash-out and P&L reporting.
Defined a RACI matrix with five different project controlling roles.
Tools: CA Clarity PPM 13.3, MS Excel, PowerPoint, Visio, Word, SAP FI/CO, IBM Cognos TM1, MicroStrategy.

Nov 2013 - Jan 2014

3 months

Germany

Interim Controller and Consultant

Heraeus

Optimized IT costs for external resources.
Established a standard follow-up controlling process with key performance indicators.
Tools: SAP CO, Excel, Microsoft BI for Excel, SAP-CATS.

May 2013 - Aug 2013

4 months

Eschborn, Germany

Interim Manager Project Controlling

VR-Leasing GmbH (DZ Bank)

Designed, improved and established a stable commercial concept for monthly project cost controlling.
Covered actual value costs, accruals for fixed price and time-and-material contracts, and monthly breakdown of plan costs.
Implemented monthly hybrid reporting with key performance indices.
Acted as interface to the project portfolio office, accounting department and project managers/offices.
Tools: CoPTrack, SAP CO, MS Outlook, Excel, PowerPoint, Visio, Word.

Jan 2013 - Apr 2013

4 months

Hanover, Germany

Interim Manager Cost Controlling

Talanx AG – HDI

Established and consolidated Forecast 1 2013 for HDI FP GmbH including management presentations.
Developed and implemented a work breakdown structure for the department.
Validated IT charging processes.
Tools: SAP CO, Excel.

Feb 2012 - May 2012

4 months

Zürich, Switzerland

Interim IT charging analyst (worldwide IT- & Project Costs)

Zurich Insurance

Built a commercial framework from identifying ASP and ISP costs through to charging.
Validated and extracted the existing IT service catalogue for framework-relevant topics.
Validated incoming infrastructure costs from CSC, the main infrastructure outsourcer.
Ensured QA of time reporting process set-up in SAP-CATS.
Tools: OLAP FileMaker, SAP-CATS.

May 2011 - Sep 2011

5 months

Sevelen, Switzerland

Interim Head of Controlling

Autoneum (Rieter Automotive)

Focused on the budget process for 2012 for the business unit.
Managed charging of costs via SAP standard processes.
Provided functional leadership for three staff members.
Tools: ERP BPCS, MS Access.

Dec 2010 - Mar 2011

4 months

Suolahti, Finland

Interim Projectcontroller in a global ERP-implementation

AGCO

Executed, monitored and reworked weekly Earned Value reporting for the ERP implementation.
Audited CAPEX and OPEX of workstreams.
Evaluated a VBA program for an Earned Value (EVM) index.
Tools: MS SharePoint.

Oct 2010 - Dec 2010

3 months

Zürich, Switzerland

Interim IT Senior Controller

Zurich Insurance

Managed the capitalization process (10 mCHF) of one business unit including cost controlling and year-end services.
Documented the as-is project approval process and proposed improvements related to financial implications such as cost-benefit analysis (CBA).
Tools: SAP FI/CO.

Mar 2008 - Aug 2009

1 year 6 months

Nuremberg, Germany

ITIL Finance Manager

German Federal Employment Office Nuremberg (IT System House)

Performed finance cross-functional activities for the implementation of ITIL Financial Management for IT within the IT system house.
Documented processes, created target specifications and evaluated tools for finance processes, with focus on budgeting and forecasting.
Defined ITIL financial key data and ratios (KPIs) and validated ITIL service KPIs.
Conducted IT benchmarking and TCO analysis based on the Gartner model.
Continuously aligned prices in the IT service catalogue (including licenses) with the service level department.
Acted as auditor and facilitator for CMMI-related quality gates for all ITIL service processes.
Owned the internal wiki for publishing financial ITIL processes.
Documented object-oriented financial processes according to RASCI in ECM software Innovator/MID.
Tools: Wiki, ECM Innovator/MID, Prince2 project management.

Sep 2007 - Feb 2008

6 months

Karlsruhe, Germany

Interim manager IT-Controlling

EnBW

Acted as deputy for the financial year-end process of the IT department.
Built and documented processes for CAPEX and OPEX including open items management, budget clearing, budget release and accruals.
Served as responsible contact person for the accounts department.
Delivered on-the-job training to new staff members.
Tools: SAP FI/CO, ThinkCell Excel add-on.

May 2007 - Aug 2007

4 months

Schweinfurt, Germany

Finance Transformation Consultant (Finance Shared Service Center) / Process Management

Schaeffler KG

Analysed, documented and redesigned finance processes in preparation for a shared service center.
Focused on general ledger and fixed assets processes for transfer to a finance SSC.
Documented as-is processes via interviews using Visio.
Designed to-be processes in Visio.
Tools: MS Visio.

Jan 2005 - Dec 2006

2 years

Advisor and Tester Sarbanes-Oxley (US-SOX and Canadian-SOX)

Shell / Bombardier

Supported SOX compliance projects for Shell (upstream, Hamburg) and Bombardier (transportation).
Covered finance compliance areas including revenue, expenses, financial reporting, treasury, fixed assets, taxes, human resources, credit note processing, sales and receivables.
Helped build design effectiveness of internal controls.
Tested operating effectiveness of controls.
Performed risk evaluation and mitigation including validation of SAP authorizations.
Tools: MS Visio, Shell web-based SOX documentation platform GreenLight.

Jan 2005 - Dec 2005

1 year

Munich, Germany

Interim manager IT-Controlling

BT Global Solutions

Managed IT controlling for departments including legal, human resources, systems and operations, and facilities.
Handled month-end and year-end closing activities.
Managed recharging of OPEX and CAPEX.
Tools: Oracle Financials, Cognos TM1.

Jan 2004 - Dec 2004

1 year

Berlin, Germany

Consultant IT efficiency measurement

FinanzIT GmbH

Developed a process model and questionnaire to measure IT efficiency (KPIs) for FinanzIT customers.
Targeted German savings banks, land banks and associated partners supplied by FinanzIT.

Jan 2004 - Dec 2004

1 year

Weiterstadt, Germany

Interim manager IT-Controlling

T-Online AG

Acted as IT controller for the technical department (IT product development, infrastructure).
Performed month-end and year-end closing.
Managed IFRS reporting, budgeting, forecasting, internal cost allocation and business cases.
Tools: SAP FI/CO, Hyperion.

Jan 2003 - Dec 2003

1 year

Hamburg, Germany

Consultant internal service charges

DG HYP

Moderated and coached the implementation of a concept for internal service charges.
Designed charging of outsourced IT production costs to internal departments.

Jan 2000 - Dec 2002

3 years

Consultant process and cost analysis

Siemens Transportation Systems

Analysed processes and costs of three departments (revenue approx. €4 billion) for Siemens Transportation Systems as subcontractor of Siemens Management Consulting.
Supported cost reduction initiatives of 20–30% focused on IT.
Facilitated large group workshops.

Jan 1999 - Dec 2000

2 years

Berlin, Germany

Interim manager Business Line IT-Risk-Consulting and IT-Controlling for audit

Ernst & Young

Managed the business line IT risk consulting and IT controlling for audit.
Conducted IT audits for clients, including acquisition, product development and marketing.
Prepared and delivered presentations and established a business plan.
Held responsibility for six employees.
Completed a 6-week training in tools and techniques for IT auditing including COBIT framework introduction.

Jan 1998 - Dec 1998

1 year

Berlin, Germany

Consultant Total Cost Ownership of IT-Investments

BHS Berlin Hannoversches Softwarehaus oHG

Designed and implemented a Total Cost of Ownership concept for IT investments.
Worked for the software house of Bankgesellschaft Berlin and NORD/LB.

Jan 1997 - Dec 1998

2 years

Offenbach, Germany

Consultant internal cost allocation and SLA validation

Landesbank Hessen-Thüringen (HELABA)

Designed, implemented and documented an internal cost allocation model between the electronic data processing center and all internal and external departments.
Validated service level agreements.
Managed two IT experts in the project.

Jan 1994 - Dec 1997

4 years

Berlin, Germany

Controller and Organizational Development Specialist

Treuhandanstalt

Controlled equity holdings for privatization.
Contributed to organizational development of the liquidation department.
Acted as responsible executive for 20 complex liquidations and their liquidators.
Developed concepts for contract controlling and various decision-making documents and implemented them.
Promoted to the Directorate Liquidation.
Served as member of a task force to accelerate the liquidation process and its controlling.
Conducted large group facilitation.

Jan 1990 - Dec 1993

4 years

Munich, Germany

Management Consultant for Organizational Development

Ernst & Young Consulting

Worked as management consultant for organizational development, mainly for financial service providers.
Supported the introduction of activity-based costing in an Austrian universal bank (Creditanstalt, Vienna).
Conducted process optimization, structural improvements and statistical analysis of manpower performance.
Worked on organizational topics for Württemberger Hypothekenbank (Stuttgart).
Completed seminar cycle E&Y Consulting business process consultant and project management training.

Jan 1986 - Dec 1990

5 years

Hamburg, Germany

Financial & Management Accountant (Controlling)

Unilever

Participated in a company trainee program in financial and management accounting with Nordsee GmbH, Bremerhaven.
Gained deep knowledge of Unilever's MIS system.
Completed job rotation through all finance management positions in the finance department.
Promoted to management accountant in the central business department of the German holding.
Took responsibility for financial supervision, management and consulting of all German companies.
Gained deep knowledge of national and international accounting (HGB, US GAAP, IAS).
Contributed to the successful introduction of US GAAP in Germany in 1989 for many companies with revenues around €4.5 billion.
Led internal training courses for controlling and finance at the Unilever Academy.

Summary

Subsequent to my studies of Business Administration I gathered over the intervening years a broad-based international work experience in Finance, Project Controlling and IT-Controlling. My focus is on large scale industry and information technology.

With my more than 30 years of progressively responsible experience as interim manager and consultant, I offer a distinguished career earmarked by accomplishments in clearing and establishing Controlling processes across broad disciplines, including the execution of the day to day issues of accounting (HGB, USGAAP, IFRS) and controlling - actuals, budgets and accruals, intercompany charging, the implementation of ITIL Finance inclusively KPIs under Prince2 methodology, the IT-fixed/intangible-asset investment process, project controlling using the Earned Value Methodology, the coaching and counseling of managers, the documentation and validation of software requirement specifications for a self developed or purchased finance tool.

My proven track record also includes the validation of detailed invoices of global infrastructure outsourcing contracts and the establishment of a framework overview of applications and their service levels contracts for planning and charging issues that aligns with budget goals and fair charging.

In several global organizations I have played a major role in business process reengineering projects, IT business case reporting or IT-controlling process evaluations. Your organization will gain from my strong sense of dedication, solid work ethic, teamwork skills and ability to find solutions.

My work is always accompanied by regular PMO assistance activities like communication lists, meeting minutes, risk registers, meeting organisation, archiving, presentations and reports.

I can walk into a troubled business situation and say, "There's got to be a better way." I then excel at guiding the organization past the obstacles and on course to meeting its goals.

Employing a unique combination of expertise in key areas in which businesses require assistance, along with practical, intuitive management skills that make me a motivated and sensitive problem-solver, I can grasp the larger picture, envision broader challenges, marshal resources, and motivate team members – and do it all with resourcefulness, tenacity, energy paired with empathy.

Skills

Common Client-user And Internet (Outlook, Lotus Notes)
Ms Office Suite (Word, Excel, Powerpoint, Visio)
Knowledge Of Sap, Oracle And Bpcs For Finance
Bi Tools Like Power-excel, Microstrategy, Tm1
Bpmn Modeling Tool Boc Adonis

Languages

German

Native

English

Advanced

Education

Oct 1979 - Jun 1986

University of Regensburg

Master of Business Administration (equivalent to Diplom-Kaufmann, University) · Business Administration · Regensburg, Germany

Oct 1969 - Jun 1979

Regental Gymnasium

University entrance diploma (Abitur) · Nittenau, Germany

Certifications & licenses

CCTA (Certified Consultant "TVIT - Total Value of IT" Analyst)

itsmf, Stuttgart

Service Basic (identification to charging)

itsmf, Stuttgart

Presentation: Overview of planning software "Corporate Planning"

USU modules "Valuemation Planning / Calculation with Costing / Charging"

USU AG

PMP/PMI Project Management Professional

Project Management Prince2, Foundation

Copargo GmbH

ITIL 3.0 Foundation

emendis GmbH Erlangen

ITIL Practitioner "Financial Management IT"

SYSOP Ltd., UK Heywood

Cobit 4.0 Control and Evaluate IT

Management Circle/KPMG, Frankfurt

SOX: SHELL methodology – Testing Operating Effectiveness

SHELL, Hamburg

SOX: SHELL methodology

SHELL, Copenhagen

COSO – Effective Internal Controls

KPMG, Management Circle

SAP: RW & CO – MySAP ERP R/3 FI

WBS Training AG, Frankfurt am Main

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