Kai J. - Project Manager

Walldorf, Germany

Experience

Sep 2024 - Present

1 year 4 months

Worms, Germany

Project Manager

Automotive

Module(s): Ivalua (S2C), SAP MM (ECC), SAP Basis, WebDispatcher, interfaces (IDocs)
Overall responsibility for integrating Ivalua with SAP, including planning, management and execution
Planning and leading all project phases, from requirements analysis to go-live
Coordinating the integration of the following Ivalua modules with SAP: SRM module (Supplier Relationship Management), Sourcing module (tendering & supplier selection), Contract Management module (contract administration & compliance), Quality module (supplier evaluation & quality control)
Managing the interface implementation between Ivalua and SAP for supplier integration and material master data synchronization
Project management & team leadership, including regular status calls, coordination and risk management
Ensuring adherence to budget and milestone plans
Coordinating between IT, business units, external service providers and implementation partners
Requirements management and solution design for seamless integration between Ivalua and SAP
Planning and conducting tests, trainings and change management activities
Preparing project documentation, decision papers and reports for management

Apr 2024 - Feb 2025

11 months

Lübeck, Germany

Subproject Manager

Pharmazie

Module(s): SAP MM (S/4)
Responsible for the MM stream within the SAP S/4HANA implementation
Support for the company-wide initial rollout of SAP from over 300 legacy systems
Mapping and designing end-to-end procurement processes, including direct procurement, toll processing, service procurement, supplier management, serial number profiles
Managing the functional and technical design of requirements in the SAP MM module
Coordinating the integration of SAP MM with other modules
Close collaboration with business units, IT and external service providers to implement requirements
Supporting the definition and implementation of master data concepts for material and supplier data
Monitoring project progress, milestones and budget for the MM stream
Organizing and supporting tests, training and cutover activities
Preparing project documentation, status reports and decision documents for management and project controlling

Jun 2023 - Jan 2024

8 months

Kuwait City, Kuwait

Project Manager, Management Consultant

Retail

Advising on building a procurement organization for sourcing & procurement of goods from India and China
Planning all project phases and corresponding action items
Building the procurement strategy: developing a sustainable sourcing strategy for the Asian market with focus on China and India
Supplier selection & qualification: identifying, evaluating and selecting suitable suppliers in China and India based on quality, cost and compliance criteria
Contract negotiations: conducting price and contract negotiations considering international trade and customs regulations
Process design & implementation: developing and implementing efficient procurement processes across the supply chain
Quality & risk management: ensuring compliance with quality standards, identifying and minimizing procurement risks and training quality teams
Digital procurement processes: introducing and integrating digital tools like Alibaba and MadeInChina into targeted sourcing initiatives
Intercultural collaboration: managing and facilitating cooperation between international teams and training internal procurement staff
Compliance & sustainability: ensuring compliance with local regulations, environmental standards and ethical sourcing policies
Performance tracking & reporting: defining KPIs to measure efficiency and continuous improvement of procurement processes (e.g. supplier scorecard)

Feb 2018 - Sep 2022

4 years 8 months

Shenzhen, China

General Manager, Project Manager

Luxury Goods

Module(s): SAP (ECC and S/4), development and integration of web services (Java)
Project management & steering: responsible for planning, execution and control of the S/4HANA roll-out in China, including resource and budget management
Stakeholder management: coordinating between global and local teams, and alignment with business units, IT, external partners and Chinese authorities
Adapting to local requirements: ensuring compliance with Chinese regulations and integrating specific market requirements
Risk management & go-live strategy: identifying and managing risks, developing a robust cutover and hypercare phase to ensure a successful go-live
Change management & training: supporting organizational changes, organizing training for key users and end users to ensure smooth S/4HANA adoption
Developing and implementing a company-wide IT solution for quality management (product compliance tool) as a Java web application, including requirements analysis, workflow definition, IT vendor sourcing, development, testing and global rollout
Integrating the web application with SAP via IDoc
Optimizing IT-supported processes for supplier evaluation and management (KPI definition, scorecard creation, supplier classification)
Comprehensive restructuring of departments, including digitization and standardization of workflows to increase efficiency
Implementing a group-wide standard for quality assurance by developing a QC manual and harmonizing IT-supported control processes

Jun 2015 - Dec 2018

3 years 7 months

Peterborough, United Kingdom

Global Procurement Director, Project Manager

Manufacturing and Wholesale

Implementing digital procurement and sourcing strategies to improve the supply chain
Implementing the catalogue buying solution JCatalog
Project management & steering: responsible for planning, execution and control of the JCatalog roll-out in China and the UK, including resource and budget management
Stakeholder management: coordinating between global and local teams, and alignment with business units, IT, external partners and Chinese authorities
Risk management & go-live strategy: identifying and managing risks, developing a robust cutover and hypercare phase to ensure a successful go-live
Change management & training: supporting organizational changes, training key users and end users to ensure smooth JCatalog adoption
Leading strategic IT and process management projects to increase efficiency in procurement and supplier management
Building and managing IT-supported KPI systems for performance measurement and supplier qualification
Developing and implementing a central product information management system (PIM), including software scoping, IT change management and migration project
Digital transformation of the entire sourcing process with IT-supported supplier and quality management
Building and leading a digital compliance management for suppliers, including audit standards and reporting tools
IT-supported optimization of packaging and warehousing processes to reduce costs and increase efficiency

Jun 2014 - Dec 2015

1 year 7 months

Hangzhou, China

Head of Sales & Delivery, Project Manager

Manufacturing and Wholesale

Developing a digital infrastructure for market entry in Australia, including IT-supported after-sales services and customer support
Introducing a digital compliance and quality management system for supplier evaluation and auditing as a web service
IT-supported process optimization in procurement and production, including digital tools for price and contract negotiation

Summary

Process design
Jira / Confluence
SAP S/4 Procurement (MM)
Project Manager
Management Consultant SAP ECC MM
Agile / SCRUM
BPM
Project management & execution: steering and implementing complex procurement and transformation projects
Process optimization & digitization: identifying and implementing efficiency gains in procurement processes
Stakeholder & change management: close collaboration with internal and external partners to successfully implement changes
Supplier management & negotiations: selecting, evaluating and negotiating with suppliers to ensure sustainable and stable supply chains
Strategic procurement management: developing and implementing procurement strategies to optimize cost, quality and delivery performance
Logistics
Pharmaceuticals
FMCG
Automotive
Retail