Anja Ż.

Senior Project Manager & Consultant for Quality, Processes and Transformation

Hamburg, Germany

Experience

Aug 2024 - Present
1 year 5 months
Gräfelfing, Germany

Project Lead in Relocation and Space Planning (Energy Sector)

FHC+P GmbH

  • Leading the project in Real Estate and Facility Management with a focus on relocation processes and space planning
  • Coordinating and aligning with subproject leads, department heads, construction project management, as well as internal and external team members
  • Monitoring and ensuring project progress and timely achievement of project goals
  • Developing and maintaining project plans, preparing presentations, reports, checklists and other relevant documents
  • Organizing and conducting regular meetings, including standing meetings with department heads and team members
  • Applying modern process management methods to optimize workflows
Aug 2023 - Jun 2024
11 months
Markt Schwaben, Germany

Senior Lean Expert

HENNING eXperts

  • Deriving validated and targeted measures to optimize processes (gathering, evaluating, optimizing)

  • Supporting the central network team in deriving measures through structured problem solving

  • Conducting workshops to gather problems, analyze root causes and derive possible solutions

  • Evaluating measures based on effectiveness

  • Regular reporting to stakeholders and the management board

  • Optimizing rail operations in the network

  • Process mapping to reduce interface losses and optimize the overall process

  • Leading teams and workshops to restructure processes

  • Developing measures to reach the target corridor and tracking it in regular meetings

  • Reporting measures, results and achieved targets

  • Securing approvals from stakeholders through regular meetings with the management board

  • PMO and process support in the strategic project

Mar 2023 - Sep 2023
7 months
Berlin, Germany

Trainer

mpm-Beratung

  • Lean Management
Jul 2022 - Present
3 years 6 months
Nußloch, Germany

Senior Consultant & Trainer

OPEX Deutschland GmbH

  • KATA
  • Lean Management
  • Operational Excellence
Jul 2022 - Feb 2023
8 months
Hamburg, Germany

Project Manager, Scale-up & Transfer

Labtec GmbH

  • Leading interdisciplinary pharmaceutical projects in scale-up and transfer of development projects into commercial contract manufacturing
  • Planning and controlling relevant milestones, resources and budgets in close collaboration with clients
  • Organizing and coordinating product technology transfers, process development and scale-up activities while considering technological and regulatory requirements
  • Preparing and maintaining regulatory submission documents
  • Supporting acquisition of new projects and preparation of proposals
  • Assisting in planning, preparation and management of clinical trials
  • Creating stability plans and reports, reviewing and evaluating analytical data
  • Managing clients in the American and Asian regions
Dec 2021 - Jul 2023
1 year 8 months
Hamburg, Germany

Lecturer in Process Optimization and Process Management

alfatraining Bildungszentrum GmbH

  • Continuous process optimization with Kaizen
  • KVP/Kaizen philosophy
  • Customer requirements and satisfaction
  • Artificial Intelligence (AI) in the work process
  • Lean Production, Just-in-Time, Kanban
  • Six Sigma
  • Process model in ISO 9001
  • Process efficiency analysis, controlled and capable process
  • Methods for data representation and analysis (Q7, M7, standard tools)
  • Risk analysis and Failure Mode and Effects Analysis (FMEA)
  • Basics of process management
  • Operational process management
  • AI in the work environment
  • Strategic process management
  • Process-oriented organization and leadership
Jan 2020 - Dec 2020
1 year
Hamburg, Germany

AOS Expert

AIRBUS

  • Structuring the Airbus Operation System framework for individual production areas
  • Ensuring knowledge transfer to the local on-site team
  • Coaching departments for sustainability and continuous improvement
  • Assessing areas for standard implementation and coaching for further development
  • Supporting change agents in their personal development
Nov 2018 - Jan 2020
1 year 3 months
Hamburg, Germany

Lean Management Consultant

Lufthansa Technik AG

  • Leading, executing and commissioning projects to redesign processes in the Overhaul New Engine Types area
  • Supporting and advising employees and managers in implementing new processes
  • Analyzing disruption factors and deriving appropriate measures
  • Organizing, moderating and conducting workshops for process mapping and design
May 2017 - Present
8 years 8 months
Kehl, Germany

Freelance Project Manager, Coach and Lecturer

AgilundProduktiv

  • KATA coaching, Operational Excellence, Lean Management

  • Process management, process optimization

  • Self-management

  • Interim project management

  • Successful support for companies in pharmaceutical manufacturing, the aviation industry and trade in their development into a self-learning organization

  • Successful project management of pharmaceuticals in scale-up for the US market

  • Successful support for large enterprises in lean transformation

Aug 2015 - Apr 2017
1 year 9 months
Hamburg, Germany

Manager Operational Excellence

Bode Chemie GmbH

  • Integrating lean strategy and lean knowledge into departments and divisions

  • Guiding, training and supporting managers and leaders in lean transformation

  • Individual consulting, support and coaching for implementing specific goals

  • Coaching managers and employees in leadership behavior, potential development and improving work processes

  • Learn-Do-Teach philosophy: analyzing and applying experiences for process improvement

  • Continuous improvement of lean structures, tools and skills

  • Internal auditor in accordance with ISO 9001

  • Leading lean management projects in production, filling, administration, logistics and laboratory

  • Presenting results to management and executive board

  • Supporting teams through change processes

  • Reducing release times for pharmaceuticals by 80%

  • Reducing downtime on filling lines by 20%

  • Optimizing various workflows in administrative and production areas

Oct 2006 - Jul 2015
8 years 10 months
Hamburg, Germany

Assistant to the Production Manager

Bode Chemie GmbH

  • Project management and coordination of in-house activities in continuous process improvement (CPI)

  • Monitoring implemented standards and deriving measures

  • Conducting workshops

  • Creating training materials and instructions as well as conducting training sessions

  • Presenting CPI project results internally and externally

  • Monitoring compliance with quality requirements

  • Creating quality reports and tracking corrective actions

  • Assisting with procurement and commissioning of production equipment

  • Conducting qualifications and participating in process validations

  • Developing standards and determining key performance indicators (KPIs)

  • Responsible for room qualifications according to GMP

  • Supporting the production manager in daily operations and project tasks

  • Internal auditor according to ISO 9001

  • Implementing continuous improvement projects

  • Training employees in continuous improvement

  • Expanding CPI activities in lab and administrative areas

  • Reducing changeover times by 30%

  • Optimizing various workflows in administrative and production areas

Jul 2002 - Sep 2006
4 years 3 months
Hamburg, Germany

Parental leave

Bode Chemie GmbH

Jan 1996 - Jun 2002
6 years 6 months
Hamburg, Germany

Product Manager

Bode Chemie GmbH

  • Product management for pharmaceuticals, care products and dosing dispensers
  • Project management and coordination in the area of skin and hand disinfectants
  • Creation of customer and patient brochures
  • Collaboration with agencies
  • Sales and budget planning
  • Stakeholder management
  • Conducting trainings and development measures for customers and employees

Summary

I support companies in designing, managing and implementing complex projects and programs at the interface of quality, processes, organization and digitization. My focus is on shaping structures, metrics and ways of working so that they are effective in day-to-day operations, make decisions easier and enable real improvements.

I work as a freelance senior project manager and consultant with many years of experience in industrial, corporate and regulated environments as well as in transformation- and change-driven organizations.

My Approach My work combines strategic clarity with operational feasibility. I accompany projects not only conceptually, but also take responsibility for structure, progress and outcome.

I work along clear guiding principles:

  • Structure before action: Create target visions, responsibilities and decision logic to provide orientation.
  • Measurement before opinion: KPIs, quality metrics and transparent criteria instead of gut feeling.
  • Implementation before perfection: Solutions must work – not just look good.
  • Sustainability before actionism: Standards, routines and processes that last.

Core Competencies

  • Project and program management
  • Steering complex projects and programs in dynamic environments
  • Building project structures, roadmaps and milestone plans
  • Risk, dependency and interface management
  • Reporting, control and escalation at management level

Quality, KPIs & Standards

  • Developing quality models, target visions and KPI systems
  • Defining standards and governance structures
  • Assessing existing measurement and data collection methods
  • Deriving and implementing improvement measures
  • Processes & Interfaces
  • Analyzing and optimizing end-to-end processes
  • Reducing interface losses and friction
  • Defining clear responsibilities and handovers

Developing Pragmatic Standard Processes

  • Consulting & implementation
  • Preparing solid decision papers
  • Facilitating workshops and decision formats
  • Supporting change and transformation processes
  • Working closely with business units, IT and management

Working Style & Role I work in a structured, analytical and result-oriented way, taking on responsibility where clarity, decision-making and implementation are needed. In projects, I act as needed as:

  • Senior Project Manager
  • Program or subproject lead
  • Consultant with implementation responsibility
  • Sparring partner for executives

I move confidently between operational details and management level, ensuring transparency, accountability and progress.

Experience & Context My professional career includes over 20 years of experience in:

  • Industry and manufacturing companies
  • Regulated and quality-critical environments (e.g. ISO, GMP)
  • Service and corporate structures
  • Transformation and change programs

This experience allows me to quickly understand complex issues, identify risks early and develop pragmatic solutions.

Collaboration I work freelance, on a project basis and remote. What matters to me is:

  • Clear goals and responsibilities
  • Transparent decision-making paths
  • Focus on results instead of formal time tracking

I bring structure, calm and reliability to projects – even when they are already under pressure.

Who I Work With I especially enjoy working with organizations that:

  • Face complex change or restructuring tasks
  • Take quality, transparency and effectiveness seriously
  • Are looking for an experienced, independent project professional

Languages

German
Native
English
Advanced
French
Elementary

Education

Aug 1991 - Dec 1995

Hamburg University of Applied Sciences

Diploma in Engineering (Physical Chemistry, Thermal Process Engineering, Reaction Engineering) · Chemical Engineering · Hamburg, Germany

Aug 1988 - Jul 1990

Vocational School

State-Certified Chemical-Technical Assistant

Heisenberg High School

High School Diploma

Certifications & licenses

Scrum Master Accredited Certification

International Scrum Institute

Agile Project Management with Scrum Master Certification

educX GmbH

Lean Tools

Lean Online Academy

Maintenance Human Factors Initial

Bostonair Technical Training Initial

Thinking into Results

Proctor Gallagher Institute (USA)

Neurogym Training Program

Neurogym (USA)

Training and Coaching

Proctor-Gallagher-Institute (USA)

Lean Administration

Management Circle

Advanced Training in Lean Management and CDL Tasks

Hartmann AG

Change Management

Alwart + Team

Successful Communication with NLP - BU

VHS Lüneburg

NLP Practitioner

The International NLP Trainer Association

Leader as Coach

Proveco GmbH

Present, Persuade, Inspire

Haufe Akademie

Leading and Moderating Meetings

Proveco GmbH

5S in Production

Hartmann AG

Introduction to the Hartmann Production System (HPS)

Hartmann AG

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