Recommended expert
Andrea Otto
Department Secretary
Experience
Aug 2024 - Present
1 year 6 monthsDepartment Secretary
R+Vre
- Relieve department heads in day-to-day operations
- Travel expense reports
- Office supplies management
- Appointment scheduling and coordination
- Planning events and training sessions
- Maintaining monitoring lists
- HR sub-projects: onboarding new employees
Mar 2023 - Sep 2023
7 monthsCologne, Germany
Senior Management Assistant
Cogitanda Claims Services GmbH
- Support for the managing directors in day-to-day operations
- Creating Excel overviews
- Travel management and expense reporting
- Planning team events
- HR sub-projects
Nov 2015 - Jan 2023
7 years 3 monthsFrankfurt, Germany
Office Manager, Team Assistant
TPR Legal
- Preparatory accounting
- Processing and checking incoming/outgoing invoices
- Booking business trips and travel expense reports
- Communication with suppliers and external service providers
- Office supplies management
- Creating overviews in Excel and Smartsheet (with workflow)
- (Re)organizing file storage
- Organizing office processes
- Onboarding new employees
- Personnel management
- Planning and conducting trial days
- Feedback and rejection interviews with applicants, including correspondence
- Training new colleagues on all processes and various tools
- Creating and maintaining digital files
- Proofreading documents
- Supporting lawyers
- Document automation
- Taking meeting minutes
- Data collection and preparation
- Deadline monitoring
Apr 2014 - Present
11 years 10 monthsEntrepreneur
Das A und O Für Ihr Büro
- Office manager
- Independent secretary
- Financial accounting
- Client list available upon request, including TPR Legal, Concence Gesellschaft für Marken und Marketing
Aug 2013 - Dec 2013
5 monthsWiesbaden, Germany
Project Support (Temporary)
R+V Rückversicherung
- Supporting the manager with data analysis and interpretation
- Electronic document preparation and archiving in the electronic archive
- Travel preparations for underwriters
- Initialing documents and preparing them for signature
- Cleaning up contracts and inventory management system
- Creating Excel files
- Comparing contract versions and marking relevant changes
Nov 2010 - Jan 2012
1 year 3 monthsSales Assistant
Tempton Business GmbH
- Correspondence and quotations in German and English
- Appointment scheduling and monitoring
- Organization and booking of business trips worldwide
- Obtaining visas
- Travel expense reporting
Apr 2010 - Sep 2010
6 monthsHagen, Germany
Commercial Clerk in Inside Sales
Scafom Rux GmbH
- Advising on and selling scaffolding, scaffolding components, and accessories
- Creating quotations and order confirmations in German and English
- Order processing
Aug 2008 - Oct 2009
1 year 3 monthsLünen, Germany
Purchasing/Sales Secretary
Atrium Enterprises GmbH
- Appointment scheduling and monitoring
- Creating quotations, general correspondence, and other documents in German and English
- Management of intellectual property rights (patents, design rights, and utility models)
- Organization and booking of business trips to the Far East
Nov 2007 - May 2008
7 monthsDortmund, Germany
Customer Service Representative
Grafisches Zentrum Dortmund GmbH
Jun 2003 - Jul 2007
4 years 2 monthsLünen, Germany
Commercial Clerk
Verband Druck & Medien Westfalen-Lippe e.V. bzw. Verband Druck + Medien Nordrhein-Westfalen e.V.
Feb 2003 - Oct 2003
9 monthsDortmund, Germany
Administrative Assistant
Allbecon Personaldienstleistungen GmbH
Jun 2001 - Jan 2002
8 monthsDortmund, Germany
Administrative Assistant
Scivias Gesellschaft für Personalmanagement
Jun 2000 - May 2001
1 yearDortmund, Germany
Legal and Notary Assistant
Anwaltskanzlei Himmelmann und Pohlmann
Skills
Legal Background: Legal And Notary Clerk
Organizational Talent
Quick Learner
Flexibility
Problem Solver Mentality
Good Proficiency In Outlook, Word, Excel, Contract Express, Trello, Citax
Intermediate Knowledge Of Datev, Datev Unternehmen Online, Smartsheet, Wordpress, Google Sheets, Google Docs, Ms Teams, Chatgpt (Or Ai Assistant), Content Management, Social Media Management
Basic Knowledge Of Powerpoint, Html, Ra-micro, Renoflex, Alphaoffice, Autodesk, Skype For Business, Productstream Professional, Merkator, Highq, Asist, Delphin, Cognos, Sharepoint
Driver's License Class A And B
Phonotyping: 370 Keystrokes Per Minute
Fully Equipped Home Office With High-speed Internet Connection, Printer, Scanner, Headset, Professional Office Chair, Adjustable-height Desk
Languages
German
NativeEnglish
AdvancedEducation
Jul 1996 - Jun 2000
Rechtsanwälte Kowallik und Modersohn
Training as a legal and notary clerk · Legal and notary clerk · good
Certifications & licenses
Business English Level 1
London Chamber of Commerce and Industry (LCCI)
Driver's license Class A and B
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