Andrea Otto - Department Secretary

Q: Where is Andrea based?

Andrea is based in Kölbingen, Germany .

Q: What languages does Andrea speak?

Andrea speaks the following languages: German (Native), English (Advanced) .

Q: How many years of experience does Andrea have?

Andrea has at least 22 years of experience. During this time, Andrea has worked in at least 12 different roles and for 13 different companies . The average length of individual experience is 2 years and 8 months . Note that Andrea may not have shared all experience and actually has more experience.

Q: What is Andrea's latest experience?

Andrea's most recent position is Department Secretary at R+Vre .

Q: What companies has Andrea worked for in recent years?

In recent years, Andrea has worked for R+Vre , Cogitanda Claims Services GmbH , TPR Legal , and Das A und O Für Ihr Büro .

Q: Which industries is Andrea most experienced in?

Andrea is most experienced in industries like Professional Services , Media, Entertainment and Publishing , and Insurance . Andrea also has some experience in Construction .

Q: Which business areas is Andrea most experienced in?

Andrea is most experienced in business areas like Accounting , Customer Service , and Operations . Andrea also has some experience in Human Resources (HR) , Legal and Compliance , and Sales .

Q: Which industries has Andrea worked in recently?

Andrea has recently worked in industries like Professional Services and Insurance .

Q: Which business areas has Andrea worked in recently?

Andrea has recently worked in business areas like Accounting , Operations , and Customer Service .

Recommended expert

Kölbingen, Germany

Experience

Aug 2024 - Present

1 year 8 months

Department Secretary

R+Vre

Relieve department heads in day-to-day operations
Travel expense reports
Office supplies management
Appointment scheduling and coordination
Planning events and training sessions
Maintaining monitoring lists
HR sub-projects: onboarding new employees

Mar 2023 - Sep 2023

7 months

Cologne, Germany

Senior Management Assistant

Cogitanda Claims Services GmbH

Support for the managing directors in day-to-day operations
Creating Excel overviews
Travel management and expense reporting
Planning team events
HR sub-projects

Nov 2015 - Jan 2023

7 years 3 months

Frankfurt, Germany

Office Manager, Team Assistant

TPR Legal

Preparatory accounting
Processing and checking incoming/outgoing invoices
Booking business trips and travel expense reports
Communication with suppliers and external service providers
Office supplies management
Creating overviews in Excel and Smartsheet (with workflow)
(Re)organizing file storage
Organizing office processes
Onboarding new employees
Personnel management
Planning and conducting trial days
Feedback and rejection interviews with applicants, including correspondence
Training new colleagues on all processes and various tools
Creating and maintaining digital files
Proofreading documents
Supporting lawyers
Document automation
Taking meeting minutes
Data collection and preparation
Deadline monitoring

Apr 2014 - Present

12 years

Entrepreneur

Das A und O Für Ihr Büro

Office manager
Independent secretary
Financial accounting
Client list available upon request, including TPR Legal, Concence Gesellschaft für Marken und Marketing

Aug 2013 - Dec 2013

5 months

Wiesbaden, Germany

Project Support (Temporary)

R+V Rückversicherung

Supporting the manager with data analysis and interpretation
Electronic document preparation and archiving in the electronic archive
Travel preparations for underwriters
Initialing documents and preparing them for signature
Cleaning up contracts and inventory management system
Creating Excel files
Comparing contract versions and marking relevant changes

Nov 2010 - Jan 2012

1 year 3 months

Sales Assistant

Tempton Business GmbH

Correspondence and quotations in German and English
Appointment scheduling and monitoring
Organization and booking of business trips worldwide
Obtaining visas
Travel expense reporting

Apr 2010 - Sep 2010

6 months

Hagen, Germany

Commercial Clerk in Inside Sales

Scafom Rux GmbH

Advising on and selling scaffolding, scaffolding components, and accessories
Creating quotations and order confirmations in German and English
Order processing

Aug 2008 - Oct 2009

1 year 3 months

Lünen, Germany

Purchasing/Sales Secretary

Atrium Enterprises GmbH

Appointment scheduling and monitoring
Creating quotations, general correspondence, and other documents in German and English
Management of intellectual property rights (patents, design rights, and utility models)
Organization and booking of business trips to the Far East

Nov 2007 - May 2008

7 months

Dortmund, Germany

Customer Service Representative

Grafisches Zentrum Dortmund GmbH

Jun 2003 - Jul 2007

4 years 2 months

Lünen, Germany

Commercial Clerk

Verband Druck & Medien Westfalen-Lippe e.V. bzw. Verband Druck + Medien Nordrhein-Westfalen e.V.

Feb 2003 - Oct 2003

9 months

Dortmund, Germany

Administrative Assistant

Allbecon Personaldienstleistungen GmbH

Jun 2001 - Jan 2002

8 months

Dortmund, Germany

Administrative Assistant

Scivias Gesellschaft für Personalmanagement

Jun 2000 - May 2001

1 year

Dortmund, Germany

Legal and Notary Assistant

Anwaltskanzlei Himmelmann und Pohlmann

Industries Experience

See where this freelancer has spent most of their professional time. Longer bars indicate deeper hands-on experience, while shorter ones reflect targeted or project-based work.

Experienced in Professional Services (16.5 years), Media and Entertainment (4.5 years), Insurance (2.5 years), and Construction (0.5 years).

Professional Services

Media and Entertainment

Insurance

Construction

Business Areas Experience

The graph below provides a cumulative view of the freelancer's experience across multiple business areas, calculated from completed and active engagements. It highlights the areas where the freelancer has most frequently contributed to planning, execution, and delivery of business outcomes.

Experienced in Accounting (16 years), Customer Service (13 years), Operations (12.5 years), Human Resources (10.5 years), Legal (8 years), and Sales (3 years).

Accounting

Customer Service

Operations

Human Resources

Legal

Sales

Skills

Legal Background: Legal And Notary Clerk
Organizational Talent
Quick Learner
Flexibility
Problem Solver Mentality
Good Proficiency In Outlook, Word, Excel, Contract Express, Trello, Citax
Intermediate Knowledge Of Datev, Datev Unternehmen Online, Smartsheet, Wordpress, Google Sheets, Google Docs, Ms Teams, Chatgpt (Or Ai Assistant), Content Management, Social Media Management
Basic Knowledge Of Powerpoint, Html, Ra-micro, Renoflex, Alphaoffice, Autodesk, Skype For Business, Productstream Professional, Merkator, Highq, Asist, Delphin, Cognos, Sharepoint
Driver's License Class A And B
Phonotyping: 370 Keystrokes Per Minute
Fully Equipped Home Office With High-speed Internet Connection, Printer, Scanner, Headset, Professional Office Chair, Adjustable-height Desk

Languages

German

Native

English

Advanced

Education

Jul 1996 - Jun 2000

Rechtsanwälte Kowallik und Modersohn

Training as a legal and notary clerk · Legal and notary clerk · good

Certifications & licenses

Business English Level 1

London Chamber of Commerce and Industry (LCCI)

Driver's license Class A and B

Profile

Created

July 2025

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Frequently asked questions

Do you have questions? Here you can find further information.

Where is Andrea based?

Andrea is based in Kölbingen, Germany.

What languages does Andrea speak?

Andrea speaks the following languages: German (Native), English (Advanced).

How many years of experience does Andrea have?

Andrea has at least 22 years of experience. During this time, Andrea has worked in at least 12 different roles and for 13 different companies. The average length of individual experience is 2 years and 8 months. Note that Andrea may not have shared all experience and actually has more experience.

What roles would Andrea be best suited for?

Based on recent experience, Andrea would be well-suited for roles such as: Department Secretary, Senior Management Assistant, Office Manager, Team Assistant.

What is Andrea's latest experience?

Andrea's most recent position is Department Secretary at R+Vre.

What companies has Andrea worked for in recent years?

In recent years, Andrea has worked for R+Vre, Cogitanda Claims Services GmbH, TPR Legal, and Das A und O Für Ihr Büro.

Which industries is Andrea most experienced in?

Andrea is most experienced in industries like Professional Services, Media, Entertainment and Publishing, and Insurance. Andrea also has some experience in Construction.

Which business areas is Andrea most experienced in?

Andrea is most experienced in business areas like Accounting, Customer Service, and Operations. Andrea also has some experience in Human Resources (HR), Legal and Compliance, and Sales.

Which industries has Andrea worked in recently?

Andrea has recently worked in industries like Professional Services and Insurance.

Which business areas has Andrea worked in recently?

Andrea has recently worked in business areas like Accounting, Operations, and Customer Service.

What is Andrea's education?

Andrea attended Rechtsanwälte Kowallik und Modersohn for Legal and notary clerk.

Does Andrea have any certificates?

Andrea has 2 certificates. These include: Business English Level 1 and Driver's license Class A and B.

What is the availability of Andrea?

Andrea is immediately available part-time for suitable projects.

What is the rate of Andrea?

Andrea's rate depends on the specific project requirements. Please use the Meet button on the profile to schedule a meeting and discuss the details.