Susann Seidler - Virtual Personal Assistant

Recommended expert

Ückeritz, Germany

Experience

May 2018 - Present

7 years 9 months

Virtual Personal Assistant

Self-employed

Independent email and calendar management for managing directors' accounts
Preparing agendas, presentations, and decision papers for board meetings (executive board, supervisory board, etc.)
Taking minutes and maintaining task lists, including proactive tracking
Support in recruiting: managing the application inbox, pre-screening, scheduling interviews, and onboarding
Booking agencies and service providers, including creating quotes and billing
Working with CRM systems – full workflow: data entry, customer outreach, appointment setting, and deal closing
Content and administrative updates of website content and company profiles
Managing and billing insurance matters, serving as liaison with brokers and insurance companies
Preparing expense reports and internal chargebacks, reviewing timesheets
Granting access permissions to IT tools and ordering new licenses
Advising on and developing or standardizing internal processes (office procedures, onboarding and offboarding, etc.)
Maintaining databases across various platforms
Preliminary bookkeeping and accounting support (Datev Unternehmen Online)
Issuing invoices, including dunning
Fleet management
Establishing a functional office management
Real estate photography – Executive assistant to the management
Management coaching agency – Executive assistant to the management
AI software development – Executive assistant to the management
Ministry of Climate Protection, Environment, Energy and Mobility – Assistant to the project lead for digitalization/IT
IT consulting company – Executive assistant to the management
Executive search – Executive assistant to the management
Mid-sized business law firm – Executive assistant to the management
Agency for software developers – Executive assistant to the management
Designer lighting manufacturer – Executive assistant to the management
Strategy and corporate finance consulting – Executive assistant
Subsidiary of Deutsche Bahn – Executive assistant to the management
Executive search company – Executive assistant to the management

May 2013 - Jan 2019

5 years 9 months

Frankfurt, Germany

Executive Assistant to the Management

operational services GmbH & Co. KG

Leading and managing the secretariat
Responsible for all schedule management, including prioritization
Handling travel planning and expense reporting
Organizing, taking minutes, and follow-up for meetings & events
Preparing and following up on shareholder assemblies and supervisory board meetings, including conducting circular resolutions, preparing all shareholder resolutions, and ensuring compliance with internal committee procedures
Acting as liaison between department heads and management, ensuring a timely and smooth flow of information

Jul 2007 - Apr 2013

5 years 10 months

Frankfurt, Germany

Assistant to the Senior Vice President Corporate Affairs

T-Systems International GmbH

Managing the secretariat, including travel planning and expense reporting
Supporting the SVP by preparing presentations, decision papers, briefing materials, and reports for the Deutsche Telekom AG Compliance Committee
Taking minutes and monitoring action items of the T-Systems Compliance Committee meetings, as well as compiling all relevant documents
Organizing and supporting the preparation of T-Systems supervisory board meetings and special supervisory board workshops
Supporting organizational and administrative management topics, including budget monitoring, cost center planning, delegation management, personnel planning, goal management, and monitoring
Responsible for managing special projects, such as the rollout of awareness campaigns
Setting up and maintaining intranet sites
Organizing procurement, including placing orders, reviews and approvals, and invoice control