Susann Seidler
Virtual Personal Assistant
Experience
Virtual Personal Assistant
Self-employed
Independent email and calendar management for managing directors' accounts
Preparing agendas, presentations, and decision papers for board meetings (executive board, supervisory board, etc.)
Taking minutes and maintaining task lists, including proactive tracking
Support in recruiting: managing the application inbox, pre-screening, scheduling interviews, and onboarding
Booking agencies and service providers, including creating quotes and billing
Working with CRM systems – full workflow: data entry, customer outreach, appointment setting, and deal closing
Content and administrative updates of website content and company profiles
Managing and billing insurance matters, serving as liaison with brokers and insurance companies
Preparing expense reports and internal chargebacks, reviewing timesheets
Granting access permissions to IT tools and ordering new licenses
Advising on and developing or standardizing internal processes (office procedures, onboarding and offboarding, etc.)
Maintaining databases across various platforms
Preliminary bookkeeping and accounting support (Datev Unternehmen Online)
Issuing invoices, including dunning
Fleet management
Establishing a functional office management
Real estate photography – Executive assistant to the management
Management coaching agency – Executive assistant to the management
AI software development – Executive assistant to the management
Ministry of Climate Protection, Environment, Energy and Mobility – Assistant to the project lead for digitalization/IT
IT consulting company – Executive assistant to the management
Executive search – Executive assistant to the management
Mid-sized business law firm – Executive assistant to the management
Agency for software developers – Executive assistant to the management
Designer lighting manufacturer – Executive assistant to the management
Strategy and corporate finance consulting – Executive assistant
Subsidiary of Deutsche Bahn – Executive assistant to the management
Executive search company – Executive assistant to the management
Executive Assistant to the Management
operational services GmbH & Co. KG
- Leading and managing the secretariat
- Responsible for all schedule management, including prioritization
- Handling travel planning and expense reporting
- Organizing, taking minutes, and follow-up for meetings & events
- Preparing and following up on shareholder assemblies and supervisory board meetings, including conducting circular resolutions, preparing all shareholder resolutions, and ensuring compliance with internal committee procedures
- Acting as liaison between department heads and management, ensuring a timely and smooth flow of information
Assistant to the Senior Vice President Corporate Affairs
T-Systems International GmbH
- Managing the secretariat, including travel planning and expense reporting
- Supporting the SVP by preparing presentations, decision papers, briefing materials, and reports for the Deutsche Telekom AG Compliance Committee
- Taking minutes and monitoring action items of the T-Systems Compliance Committee meetings, as well as compiling all relevant documents
- Organizing and supporting the preparation of T-Systems supervisory board meetings and special supervisory board workshops
- Supporting organizational and administrative management topics, including budget monitoring, cost center planning, delegation management, personnel planning, goal management, and monitoring
- Responsible for managing special projects, such as the rollout of awareness campaigns
- Setting up and maintaining intranet sites
- Organizing procurement, including placing orders, reviews and approvals, and invoice control
Secretary for LBU Operations Western Europe
T-Systems International GmbH
Team Assistant, Strategic Sales Management
T-Systems International GmbH
Secretary to the Chairman of the Executive Board
T-Systems International GmbH
Industries Experience
See where this freelancer has spent most of their professional time. Longer bars indicate deeper hands-on experience, while shorter ones reflect targeted or project-based work.
Experienced in Information Technology (19.5 years), Professional Services (13 years), Government and Administration (8 years), and Telecommunication (2.5 years).
Business Areas Experience
The graph below provides a cumulative view of the freelancer's experience across multiple business areas, calculated from completed and active engagements. It highlights the areas where the freelancer has most frequently contributed to planning, execution, and delivery of business outcomes.
Experienced in Operations (15.5 years), Project Management (13.5 years), Human Resources (8 years), Finance (6 years), Procurement (6 years), and Sales (2.5 years).
Skills
- Microsoft Office
- Sap R/3
- Sharepoint
- Coremedia Editor
- Pipedrive
- Hubspot
- Datev Unternehmen Online
Languages
Education
SGD Study Association
Certified Industrial Business Manager (IHK) · Darmstadt, Germany
Vocational School Center for Business
Commercial Assistant, focus on Foreign Language Secretariat · Zittau, Germany
Friedrich Schiller School
Secondary School Diploma · Bautzen, Germany
Certifications & licenses
Trainer qualification exam
IHK Frankfurt am Main
Professional Executive Assistance I-III
Telekom Training
Secretarial Training I
Telekom Training
Profile
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