Annette B. - Event and Project Management, PMO

Go to Website

Berlin, Germany

Experience

Apr 2012 - Dec 2014

2 years 9 months

On-site

Backoffice + Executive Assistance

Wissenschaftliches Institut derAOK (WIDO)

WIdO products and external communications:**
Creation of publications, reports, and posters (typesetting, layout, infographics, image editing); proofreading, writing, and sending newsletters; form creation
Backoffice + Secretariat:**
User management and administration for online portals; database and mailing list maintenance, newsletters, distribution campaigns for publications;
Meeting, workshop, and event organization
Contact person for external and press inquiries;
Executive assistance (calendar management, business travel, committee support); secretarial duties

Sep 2008 - Present

17 years

Berlin, Germany

Business Services, berlinesque Cultural Agency

Self-employed sole proprietor

Business services**
Event management, project assistance, PMO, project management, communication, organization, marketing and office services, writing, chief physician's office, translations (DE/EN/FR), research, database maintenance
berlinesque cultural agency**
Event and culture management, artist booking, promotion, PR, graphics, photography
Clients, industries and projects**
Demokratisches Deutschland e.V. – Project assistance for website launch
skors Product & Marketing Solutions – Event and project management
Infineon Technologies AG – PMO Application Engineering Automotive (training organization, technical writing workflow, project administration, internal communication)
Alstom Transport Deutschland GmbH – PMO for training organization (maintenance trainings ETCS, SCMT etc.), process and workflow optimization
Control Risks GmbH – Event management, marketing support RiskMap22
KomPart Verlagsgesellschaft mbH & Co. KG – Project and event management for digital events of AOK
THALES Deutschland GmbH – PMO document management
Dietrich-Automationstechnik – Website content and concept
DEGES GmbH – Event management DEGES BIM Forum 2019
Roche Diagnostics IT Solutions GmbH – Executive assistant, project assistance GDPR
Decimo GmbH – Customer support, office management, layout
Euroschein Souvenir GmbH – Project assistance
System of Arts Druck- und Werbetechnik GmbH – Research / marketing
Political Bodies GbR – Booking, promotion, translation
Muséum National d’Histoire Naturelle, Luxembourg – Scientific poster design / layout
VIVANTES International, Humboldt-Klinikum – Invoice auditing
Chief physician's offices: SANA Klinikum Lichtenberg, VIVANTES Klinikum Am Urban, DRK-Kliniken Berlin Mitte
Freelance projects and collaborations with Africavenir e.V., Political Bodies GbR, editorial contributions for freshguide Berlin, ReggaeInBerlin (photography, communication, interviews, translations), Yele Berlin, Yoon Wi (Senegal)

May 2007 - Feb 2008

10 months

Berlin, Germany

Marketing Assistance

mention Software GmbH

Marketing assistance:**
Event organization, development of marketing strategies, press work in DE/EN, graphic and web design, maintenance and update of the company website in TYPO3, team coordination / translations, office management
Project work: online forum relaunch, software launch
Backoffice and sales support:**
Quotes and invoicing using ERP software and CRM, customer data and license management, customer support

ERP systems and business software

Mar 2006 - May 2007

1 year 3 months

Berlin, Germany

Sales and Team Assistance

Direct Smile GmbH

Quotes and invoicing, handling software orders (online/offline); shipping and logistics
Customer support and correspondence in German, English and French, training organization, international travel arrangements, trade fair preparation
Image personalization software

Jun 2004 - May 2005

1 year

Berlin, Germany

Tour Leader (Freelance)

Gullivers Reisen

Passenger assistance (DE/EN/FR) on international line coaches across Europe, ticketing + catering

Nov 2002 - Dec 2004

2 years 2 months

Berlin, Germany

Freelance Collaborator

Namaste Berlin

Office management, graphic and product design, development/concept of a website and an online shop
Wholesale and retail of natural products (business closed)

Sep 2002 - Feb 2003

6 months

Berlin, Germany

Project Lead for Online Magazine

CT Berlin

Led the project team work during the training 'Project Management for New Media'
Team and communication management, project and task planning, creation of a requirements catalog, web concept and quality management for the online magazine ‘ezetta‘ and intranet/work portal

Nov 2000 - Feb 2002

1 year 4 months

Berlin, Germany

Team Assistant and Secretariat

Neue Gestaltung GmbH

Office management, booking of ongoing transactions, archive and database setup and management, correspondence (DE/EN), customer support, travel organization
Design studio

Jun 1999 - May 2000

1 year

Potsdam, Germany

Production Assistant

United Stardust AG

Correspondence and communication (EN/DE), project management assistance (work packages, milestones, resource management), interface between sound department and project management, creation of a catalog with QuarkXPress
International film production

Summary

I bring years of experience in event and project management as well as PMO, with a strong background in handling diverse responsibilities, from backoffice and executive assistance to full-scale event coordination and communication. My work spans creating publications and graphics to managing workshops, online portals, and multi-language correspondence.

I have delivered organized events, supported complex projects across industries such as healthcare, technology and culture, and provided detailed administrative support using ERP and CRM software. My versatile skill set and proven track record ensure that I consistently generate value in every project I undertake.