Svenja K. - Finance Assistant

Biebertal, Germany

Experience

Mar 2025 - Present

6 months

Stuttgart, Germany

Dec 2023 - Feb 2025

1 year 3 months

Frankfurt, Germany

Oct 2022 - Present

2 years 11 months

Biebertal, Germany

Freelance backoffice/office management for various clients
Freelance HR assistant: coordinate with payroll office, recruiting, and applicant management
Freelance finance assistant: all tasks from basic bookkeeping to BWA preparation
Social media management and concept development for children's & baby photography, Emilia Ott
Bookkeeping in Datev Unternehmen Online, Lexoffice
Design & creative projects for associations
Organization of an international entomologist expert exchange
Concept for a sustainable clothing swap event
Organization and planning of photoshoots
Clients: Dentsu Deutschland GmbH | Arndt Benedikt GmbH | Photographer & Filmmaker Philipp Reinhard | Entomological Association Apollo e.V. | Restaurant Who killed the Pig | Children's & Baby Photography Emilia Ott | Singer Aayana Bato | Author Stephanie Jana | Tennis Club Insel Reichenau e.V. | Blurryface Visuals Photo & Filmproduktion | Sustainable Digital Infrastructure Alliance e.V. | JV Family Holding B.V.

Mar 2022 - Oct 2022

8 months

Giessen, Germany

Jun 2021 - Feb 2022

9 months

Lead and coach a four-person backoffice team
Create internal & reception duty rosters / allocate responsibilities and tasks within the team / employee & team development
Participate in all leadership meetings
Close collaboration with management
Drive own projects
Improve purchasing processes
Engagement / employer branding events for the entire warehouse
Develop a new vacancy including the hiring process
Renovation and reorganization of canteens
Further development of the site
Merchandise shop including "Wayfair currency"
Improve onboarding process for new employees
Search for and onboard regional partners and suppliers

Jun 2017 - May 2021

4 years

Travel management for 550 employees in DE, CH + SRB
Train travel | flights | hotel bookings | group trips | conference tickets
Incoming and outgoing mail
Ordering, purchasing & managing office supplies and consumables for the in-house bistro, catering & workshops
Preparatory accounting
Project assignment, account coding, accuracy checks, forwarding to accounting
Checking credit card statements
Managing petty cash
Cash withdrawals up to €1000, receipt checks, payouts to employees
Key and access management
Issuing & returning transponders | migrating the locking system to the company's own system
Assistance for the recruiting team
Scheduling interviews and arranging trial days; communicating with applicants
Overseeing and supporting the entire onboarding process, including preparing the first workday with catering and an evening event
Supporting the marketing team
Employer branding - organizing and executing employee events
Organizing and executing customer events
Site management, development, communication with all contractors
Communicating with property management on all relevant issues
Project assistance: build-out and remodeling of a new bistro
Project assistance: site development; collaboration spaces; desk policy, etc.
Project management: developing a security concept for all DE sites
Maintaining and creating internal intranet pages via Confluence / Atlassian

Jun 2015 - Apr 2016

11 months

Assistance to the Chief Operating Officer (COO)
Maintaining and managing the calendar, scheduling and preparing various Jour Fixe meetings
Preparing and planning board meetings
Preparing advisory board meetings
Travel planning for the COO and the entire executive board
Creating and maintaining various controlling tables and monthly reports
Creating PowerPoint presentations
Ordering, purchasing & managing office supplies
Supporting and collaborating with the controlling team