Svenja Klein - Finance Assistant

Biebertal, Germany

Experience

Mar 2025 - Present

10 months

Stuttgart, Germany

Finance Assistant

foryouandyourcustomers Stuttgart GmbH

Responsible for a GmbH with three locations
Preliminary bookkeeping in Sevdesk
Incoming and outgoing invoices and dunning
Credit card management
Office Management & Assistance: preliminary payroll accounting
Event Management: monthly P&L preparation
Preparing annual financial statements
Supporting the payroll office
Contact person for employees on all salary-related topics
Maintaining controlling spreadsheets
Assisting three managing directors

Dec 2023 - Feb 2025

1 year 3 months

Frankfurt, Germany

Finance Assistant

foryouandyourcustomers Frankfurt GmbH

Preliminary bookkeeping in Datev Duo Online Business
Incoming and outgoing invoices and dunning
Credit card management
Monthly P&L preparation
Preparing annual financial statements
Supporting the payroll office
Contact person for employees on all salary-related topics
Controlling & liquidity planning
Supporting the managing director

Oct 2022 - Present

3 years 3 months

Biebertal, Germany

Freelancer in Backoffice / Office Management

Self-employed | Freelancer in HR, Finance and Event management

Freelancer in back office / office management for various clients
HR assistance: coordination with payroll office, recruiting and applicant management
Finance assistance: preparation from basic bookkeeping to P&L
Social media management and concept development for children & baby photography for Emilia Ott
Bookkeeping in Datev Online Business and Lexoffice
Design and creative assignments for associations
Organization of an international entomologist expert exchange
Conceptualization of sustainable clothing swap events
Organization and planning of photoshoots

Mar 2022 - Oct 2022

8 months

Event & Project Management

Talking Tables GmbH & Co.KG.

Set up day bar, restaurant & event location "Who killed the Pig" in Gießen
Operational contribution as shift supervisor
Recruiting & staff allocation
Event location marketing
Planning and management of events
Project management support PMO Hofgut Schmitte in Biebertal
Setting up, improving and further developing administrative processes
Bookkeeping in Datev Duo Online Business

Jun 2021 - Feb 2022

9 months

Assistant Manager

Wayfair Stores Ltd.

Leading and coaching a four-person back office team
Internal & reception duty roster; distributing responsibilities and areas of work
Employee and team development
Participating in all leadership meetings
Working closely with management
Driving own projects
Improving procurement processes
Employer branding events for the entire warehouse
Developing a new job vacancy including hiring process
Rebuilding and reorganizing cafeterias
Further development of the location
Merchandise shop including "Wayfair currency"
Improving the onboarding process for new employees
Searching for and onboarding regional partners and suppliers

Jun 2017 - May 2021

4 years

Office Manager

Namics (Deutschland) GmbH

Travel management for 550 employees in Germany (DE), Switzerland (CH) and Serbia (SRB) (train rides, flights, hotel bookings, group trips, conference tickets)
Incoming and outgoing mail
Ordering, purchasing and managing office supplies, consumables for the in-house bistro, catering and workshops
Pre-accounting: assigning projects, posting entries, checking for accuracy and forwarding
Reviewing credit card statements
Cash box management: withdrawals up to €1,000, checking receipts and paying out to employees
Key and access management: issuing and collecting transponders; integrating the locking system into the company's own system
Assisting the recruiting team: scheduling interviews, planning trial days and communicating with candidates
Overseeing and supporting the onboarding process, including preparing for the first day (catering and evening event)
Supporting the marketing team across social media channels
Employer branding: organizing and carrying out employee events; assisting with customer events
Site management and development; project assistance for the build-out and renovation of a new bistro, collaboration spaces, desk policy and security concept development for all German locations
Maintaining and creating internal intranet pages via Confluence / Atlassian

Jun 2015 - Apr 2016

11 months

Executive Assistant

Kamax Holding GmbH

Assisting the Chief Operating Officer
Maintaining and managing the calendar; scheduling and preparing various standing meetings
Preparing and planning board meetings and advisory board meetings
Travel planning for the COO and the entire board
Creating and maintaining various controlling tables and monthly reports
Creating PowerPoint presentations
Ordering, purchasing and managing office supplies
Supporting and collaborating with the controlling team

Skills

Professional Skills

Office Management & Assistance
Structure
Organization
Prioritization
Event Management
Enthusiasm
Creativity
Time Management
Feel Good Manager
Empathy
Heart
Mind
Controlling
Maintaining Spreadsheets

Technical Skills

Apple / Ios *****
Windows / Microsoft Teams ****
Google G-suite *****
Jira Ticket System ***
Confluence / Intranet ***
Photoshop ***
Indesign **
Lotus Notes ***
Sap ***
Wordpress ***
Social Media Channels ****
Datev Duo Online Business ***

Soft Skills

Strong Planning
Organizational Talent
Patience & Empathy
Problem Solver
Stress Resistant
Resilient
Hands-on
Service Oriented
Team Player
Strong Communication
Technically Savvy

Languages

German

Native

English

Advanced

Spanish

Intermediate

French

Elementary

Education

Oct 1996 - Jun 1998

Provadis GmbH, formerly Hoechst AG

Foreign Language Correspondent · Frankfurt, Germany

Oct 1993 - Jun 1995

Friedrich-Feld-Schule

Technical Diploma · Giessen, Germany

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Siegfried Radu

Experience

Finance Assistant

foryouandyourcustomers Stuttgart GmbH

Finance Assistant

foryouandyourcustomers Frankfurt GmbH

Freelancer in Backoffice / Office Management

Self-employed | Freelancer in HR, Finance and Event management

Event & Project Management

Talking Tables GmbH & Co.KG.

Assistant Manager

Wayfair Stores Ltd.

Office Manager

Namics (Deutschland) GmbH

Executive Assistant

Kamax Holding GmbH

Skills

Languages

Education

Provadis GmbH, formerly Hoechst AG

Foreign Language Correspondent · Frankfurt, Germany

Friedrich-Feld-Schule

Technical Diploma · Giessen, Germany

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