Monika K.
Payroll Specialist incl. Time Management
Experience
Mar 2024 - Jun 2025
1 year 4 monthsGermany
Payroll Specialist incl. Time Management
Unternehmen Technikbranche
- Timely provision of all payroll-relevant data and execution of payroll accounting with Sage
- Review and optimization/documentation of related processes and workflows
- Creation of new employee records in HR Suite (Sage), Zeus and REXX
- Point of contact for managers, employees, works council, external service providers and internal clients (e.g., finance and controlling) as well as health insurers, employment agency and tax office
- Maintenance of data in time tracking (Zeus), HR Suite and REXX
- Administrative tasks (fixed-term contracts, onboarding and offboarding, contract creation)
- Training a colleague in payroll
- Preparation for file digitization
Jan 2023 - Jan 2024
1 year 1 monthGermany
Payroll Specialist incl. Time Management
Unternehmen Chemiebranche
- Monitoring the timely provision of all payroll-relevant data for the external service provider and reviewing and optimizing/documenting related processes and workflows
- Point of contact for management, managers, employees, works council, external service providers and internal clients (e.g., finance and controlling) as well as health insurers, employment agency and tax office
- Support for auditors
- Transfer of payroll to a new service provider
- Preparation of the personnel budget
- Implementation of CareFlex Chemie
- Time tracking (Tisoware)
- Analyses and reports (KPIs)
- Restructuring of personnel files and the shared drive
Nov 2021 - Mar 2023
1 year 5 monthsGermany
Payroll Specialist and Project Manager ProTime
Unternehmen Chemiebranche
- Programming, implementing and introducing the ProTime time management system, including training of time managers
- Handling monthly payroll for German legal entities
- Monitoring accuracy of monthly payroll results as an escalation point for issue resolution
- Responding to payroll inquiries from employees, works council, HR department and compensation team
- Supporting integration of newly acquired payroll processes and systems
- Supporting the business unit and providing monthly payroll reports
- Responding to all auditor inquiries, including payroll tax audits
- Handling inquiries from local tax authorities
Apr 2021 - Nov 2021
8 monthsGermany
Head of Payroll
Aluminiumwerke
- Change of payroll service provider
- Monitoring the timely provision of all payroll-relevant data for the external service provider and reviewing and optimizing/documenting related processes and workflows
- Point of contact for management, works council, managers, employees and external service providers as well as internal clients (e.g., finance, controlling), health insurers, employment agency and tax office
- Implementation of CareFlex Chemie
- Time tracking (Gfos)
- Analyses and reports (KPIs)
- Employment contract creation including works council consultation and drafting of references
- Complete restructuring of payroll including personnel files and drive structure
- Training a former trainee in payroll
Jan 2020 - Jul 2020
7 monthsGermany
Payroll and Organization
Deutsche Stores einer Luxusmarke
- Monitoring the timely provision of all payroll-relevant data for the external service provider
- Point of contact for employees and managers
- Liaison with interfaces like finance and health insurers
- Analyses and reports
- Harmonization and documentation of workflows
- Introduction of TAMIGO
Jul 2019 - Mar 2021
1 year 9 monthsGermany
Payroll and Organization
Firma für Kälte- und Klimatechnik
- Monitoring the timely provision of all payroll-relevant data for the external service provider and optimizing related processes and workflows
- Point of contact for management, managers, employees and external service providers as well as financial and payroll auditors
- Optimization of time tracking (LOGAweb)
- Analyses and reports
- Liaison with interfaces like finance, IT, controlling, health insurers, tax office
- Harmonization and documentation of HR workflows
- Migration to a data center
- Switch from HCM to LOGA3 including implementation
Sep 2018 - May 2019
9 monthsGermany
Team Leader Payroll
Anstalt des öffentlichen Rechts
- Quality assurance through professional guidance of payroll team members (7 people)
- Harmonization by redefining team tasks and boosting productivity
- Ensuring timely workflows
- Advising managers, employees and department partners on HR topics and employment law matters
- Reconciliation of personnel accounts
- Implementation of processes in SAP payroll
Nov 2017 - Jun 2018
8 monthsGermany
Payroll Associate
Pharmaunternehmen
- Managing time tracking and checking workflows
- Workflow and process optimization in payroll
- Creating various statistics
- Optimizing onboarding and offboarding formalities
- Adjustments to employee master data
Apr 2017 - Oct 2017
7 monthsGermany
Interim HR Manager
Versicherungsmakler
- Professional and disciplinary leadership of HR and administration team
- Preparation for timely payroll and collaboration with the tax consultant
- Optimization of time tracking (Tisoware)
- HR controlling and reporting
- Handling payroll tax audit
- Restructuring workflows
- Operational and strategic HR work
Mar 2017 - Mar 2017
1 monthGermany
Payroll Team Support
Sky Media
- Optimization of master data setup including data entry
- Coordination with health insurers
- Recording payroll data
- Preparation of certificates
Apr 2014 - Sep 2016
2 years 6 monthsGermany
Team Leader HR incl. Training Manager
Unternehmen Kunststoffverarbeitende Industrie
- Timely payroll including all ancillary tasks for multiple domestic companies
- Time tracking and HR administration
- Liaison with foreign payroll service providers as well as domestic HR service providers and system administrators
- HR controlling including account reconciliation
- Collaboration with works council including negotiation of company agreements
- Operational and strategic HR work
- Professional and disciplinary leadership of a three-person HR team
- Supporting management in budget planning
- Statistics, analyses and reporting
- HR support and advising management and managers on labor, social, constitutional and disciplinary matters
May 2011 - Dec 2022
11 years 8 monthsGermany
Side Job - Running a Small Service Company
Selbständigkeit
- Financial accounting
- Payroll
Jul 2008 - Apr 2011
2 years 10 monthsGermany
Sole Responsible HR Consultant
Industriemontagen
- Timely payroll including ancillary tasks and short-time work
- Point of contact for management, works council and employees
- Liaison with tax office and health insurers
- HR support, recruiting, budget planning, staff development
- Creation of statistics, analyses and reporting
- Employee terminations
- Selection and implementation of a payroll system
- Savings in personnel costs
- Application for a labor leasing license
Feb 2005 - Jun 2008
3 years 5 monthsGermany
HR Consultant, Group and Training Manager and Interim HR Head
Kunststoffverarbeitendes Unternehmen
- Point of contact for management, managers, works council and external clients
- Professional and disciplinary leadership of a seven-person HR team
- Timely payroll including all ancillary tasks
- Time management and HR support
- Recruiting
- Drafting and negotiating company agreements
- Contract design including job descriptions
- Support in labor disputes
- Selection of a new payroll and time management system
- Change of payroll cycle
Sep 1990 - Jan 2005
14 years 5 monthsGermany
HR Clerk
Freizeitfahrzeugbau
- Timely payroll and time management including statistics
- HR support, temporary worker administration, partial retirement
- Support for apprentices and dual students including selection
- Candidate selection and contract drafting
- Liaison with supervisors, works council, tax, pension and financial auditors, health insurers
- Selection and implementation of a new time tracking system (Tisoware)
- Selection and implementation of a new payroll system (EXACT Payroll XL-XXL)
- Selection and implementation of a personnel information system
Summary
My balanced nature helps me stay friendly and confident even in tough situations. Thanks to my quick grasp, I can quickly get or keep an overview and set the right priorities.
I draw my motivation from the joy and satisfaction of my team and colleagues. My empathy and eloquent expression let me adapt to people at all levels, creating a friendly and productive atmosphere.
Languages
German
NativeEnglish
IntermediateFrench
ElementaryEducation
Oct 2000 - Jun 2002
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Certified HR Specialist
Oct 1987 - Jun 1990
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Office Administrator · Leutkirch im Allgäu, Germany
Certifications & licenses
Trainer Aptitude Examination
Certified HR Specialist, IHK Certificate
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