Monika Koch
Payroll Specialist incl. Time Management
Experience
Mar 2024 - Jun 2025
1 year 4 months Germany
Payroll Specialist incl. Time Management
Technology Industry Company
- Timely provision of all payroll-relevant data and execution of payroll accounting with Sage
- Review and optimization/documentation of associated processes and workflows
- Onboarding new employees in HR Suite (Sage), Zeus and REXX
- Point of contact for managers, employees, works council, external service providers and internal stakeholders (e.g. finance and controlling), as well as health insurers, employment agency and tax office
- Maintenance of data in time tracking (Zeus), HR Suite and REXX
- Administrative tasks (fixed-term contracts, on- and offboarding, contract drafting)
- Training a colleague in payroll processes
- Preparation for file digitization
Jan 2022 - Jan 2024
1 year 1 month Germany
Payroll Specialist incl. Time Management
Chemical Industry Company
- Monitoring the timely provision of all payroll-relevant data for the external service provider, as well as review and optimization/documentation of associated processes and workflows
- Point of contact for management, managers, employees, works council, external service providers and internal stakeholders (e.g. finance and controlling), as well as health insurers, employment agency and tax office
- Support for auditors
- Transfer of payroll to a new service provider
- Preparation of personnel budget
- Implementation of CareFlex for chemical sector
- Time tracking (Tisoware)
- Reports and analyses (KPIs)
- Restructuring of personnel files and drive structure
Nov 2021 - Mar 2023
1 year 5 months Germany
Payroll Specialist and Project Lead ProTime
Chemical Industry Company
- Programming, implementing and rolling out the ProTime time management system, including training of time administrators
- Processing monthly payroll for German legal entities
- Ensuring accuracy of monthly payroll results as an escalation point for issue resolution
- Responding to payroll inquiries from employees, works council, HR department and compensation team
- Supporting integration of newly acquired payroll processes and systems
- Supporting the business unit and providing monthly payroll reports
- Responding to all auditor inquiries, including payroll tax audits
- Handling inquiries from local tax authorities
Apr 2021 - Nov 2021
8 months Germany
Head of Payroll
Aluminum Works
- Changing the payroll service provider
- Monitoring the timely provision of all payroll-relevant data for the external service provider, as well as review and optimization/documentation of associated processes and workflows
- Point of contact for management, works council, managers, employees and external service providers, as well as internal stakeholders (e.g. finance, controlling, health insurers, employment agency and tax office)
- Implementation of CareFlex for chemical sector
- Time tracking (Gfos)
- Reports and analyses (KPIs)
- Employment contract drafting including works council consultation and certificate issuance
- Complete payroll restructuring including personnel files and drive structure
- Onboarding a former trainee into the payroll team
Jan 2020 - Jul 2020
7 months Germany
Payroll and Organization
German Stores of a Luxury Brand
- Monitoring the timely provision of all payroll-relevant data for the external service provider
- Point of contact for employees and managers
- Liaison with interfaces such as finance, health insurers
- Reports and analyses
- Harmonization and documentation of processes
- Implementation of TAMIGO
Jul 2019 - Mar 2021
1 year 9 months Germany
Payroll and Organization
Company for Refrigeration and Air Conditioning Technology
- Monitoring the timely provision of all payroll-relevant data for the external service provider and optimizing associated processes and workflows
- Point of contact for management, managers, employees and external service providers, as well as financial and payroll auditors
- Optimization of time tracking (LOGAweb)
- Reports and analyses
- Liaison with interfaces such as finance, IT, controlling, health insurers, tax office
- Harmonization and documentation of HR processes
- Migration to a data center
- Transition from HCM to LOGA3 including implementation
Sep 2018 - May 2019
9 months Germany
Team Lead Payroll
Public Institution
- Quality assurance through technical guidance of payroll team members (7 people)
- Harmonization through new task distribution in the team and productivity increase
- Ensuring timely payroll processes
- Advising managers, employees and department partners on HR and employment law matters
- Personnel account reconciliation
- Implementing processes in SAP payroll
Nov 2017 - Jun 2018
8 months Germany
Payroll Specialist
Pharmaceutical Company
- Managing time tracking and process checks
- Optimizing payroll processes and workflows
- Creating various statistics
- Improving entry and exit formalities
- Updating personnel master data
Apr 2017 - Oct 2017
7 months Germany
Interim HR Manager
Insurance Broker
- Functional and disciplinary leadership of the HR and administration team
- Preparing timely payroll in cooperation with the tax advisor
- Optimizing time tracking (Tisoware)
- HR controlling and reporting
- Handling payroll tax audits
- Restructuring processes
- Operational and strategic HR management
Mar 2017 - Mar 2017
1 month Germany
Payroll Team Support
Sky Media
- Optimizing master data setup including data capture
- Reconciliation with health insurers
- Entry of payroll data
- Issuing certificates
Apr 2014 - Sep 2016
2 years 6 months Germany
Team Lead HR including Apprenticeship Management
Plastics Manufacturing Company
- Timely payroll including all ancillary tasks for multiple domestic companies
- Time tracking and personnel administration
- Point of contact for foreign payroll service providers as well as domestic HR service providers and system administrators
- HR controlling including account reconciliation
- Collaboration with works council including negotiation of company agreements
- Operational and strategic HR management
- Functional and disciplinary leadership of a three-person HR team
- Supporting management in budget planning
- Statistics, analyses and reporting
- HR support and advising management and managers on labor, social, constitutional and disciplinary issues
May 2011 - Dec 2022
11 years 8 months Germany
Part-time Activity – Managing a Small Service Business
Self-Employment
- Financial accounting
- Payroll processing
Jul 2008 - Apr 2011
2 years 10 months Germany
Solely Responsible HR Officer
Industrial Assemblies
- Timely payroll including ancillary tasks and short-time work
- Point of contact for management, works council and employees
- Liaison with tax office and health insurers
- HR support, recruiting, budget planning, staff development
- Creating statistics, analyses and reporting
- Employee terminations
- Selection and implementation of a payroll system
- Reducing personnel costs
- Applying for a labor leasing license
Feb 2005 - Jun 2008
3 years 5 months Germany
HR Officer, Group and Apprenticeship Manager and Interim HR Head
Plastics Manufacturing Company
- Point of contact for management, managers, works council and external clients
- Functional and disciplinary leadership of a seven-person HR team
- Timely payroll including all ancillary tasks
- Time management and HR support
- Recruiting
- Drafting and negotiating company agreements
- Contract design including job descriptions
- Support in labor law disputes
- Selection of a new payroll and time management system
- Change of payroll cycle
Sep 1990 - Jan 2005
14 years 5 months Germany
HR Clerk
Recreational Vehicle Manufacturer
- Timely payroll and time management including statistics
- HR support, temporary worker processing, partial retirement
- Managing apprentices and dual-study students including selection
- Candidate selection and contract drafting
- Liaison with supervisors, works council, tax, pension and auditing authorities, health insurers
- Selection and implementation of a new time tracking system (Tisoware)
- Selection and implementation of a new payroll system (EXACT Payroll XL-XXL)
- Selection and implementation of a personnel information system
Summary
My balanced disposition helps me to remain friendly and confident even in challenging situations. Thanks to my quick grasp, I am able to swiftly gain and maintain an overview and set necessary priorities.
I draw my motivation from the joy and satisfaction of my employees and colleagues. My empathy and eloquent manner of expression enable me to adapt to conversation partners at all hierarchical levels, thereby creating a pleasant and productive atmosphere.
Languages
German
Native
English
Intermediate
French
Elementary
Education
Oct 2000 - Jun 2002
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Certified HR Specialist
Oct 1987 - Jun 1990
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Office Administrator · Leutkirch im Allgäu, Germany
Certifications & licenses
Trainer Aptitude Test
Certified HR Specialist, IHK Certificate
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