Interim Human Resources Specialist (freelance)

Luxury goods retail Germany, Austria

HR administration, employee support

• Advice and handling of queries on payroll, EU Pay Transparency Directive, terminations, warnings, maternity protection, parental leave, staff allocations, process improvements, etc.

• Support and consulting for employees and managers

• Drafting employment contracts, warnings, terminations, employee agreements and certificates

• Managing company pension plans and workplace reintegration management

• Preparing HR reports with recommendations

• Creating presentations (core working hours, smart working, commission proposals, etc.)

• Supporting the implementation of Kronos and deriving/implementing improvements

• Pre- and post-processing payroll for about 200 employees

• Collaboration with two external payroll providers

• Data maintenance in Oracle HCM and Kronos

• Ensuring timely and smooth payroll

• Introducing process improvements (e.g. time tracking via Kronos and reducing system errors with IT)

Device manufacturing, mobile communications, software Served regions: Germany, Finland, Netherlands, Sweden Focus: HR administration, employee support

• Prepared HR reports in Excel (from Workday), ERA job descriptions (under the Bavarian metal and electrical industry collective agreement), contract addendums, anniversary letters and references
• Advised on cost-saving potentials and improvements in HR administration
• Supported managers with HR administration queries
• Administrative tasks in Workday
• Improved clarity of the HR filing system
• Implemented a 35-hour week for 155 collective agreement employees

Luxury goods retail Served region: Germany Focus: Recruiting

• Candidate management/recruiting for retail and office positions
• Created job ads and published them on various portals
• Conducted interviews in German and English
• Advised on recruitment measures, job boards, video job ads (LinkedIn, Facebook, Instagram) and employer branding
• Presented candidates for hard-to-fill roles through active sourcing
• Developed recruitment proposals to attract suitable candidates
• Optimized job ads

Luxury goods retail Served regions: Germany, Austria, Czech Republic, Denmark Focus: HR administration, employee support

• Advised on payroll and HR-related queries
• Pre- and post-processing payroll for about 163 employees
• Collaboration with four external payroll providers
• Ensured timely and smooth payroll

Focus: candidate advising

• Advised candidates on applications, interviews and references
• Created and optimized applications for private and business clients
• Reviewed, optimized and drafted references
• Conducted 1:1 online interview training
• 5-star Google rating with many satisfied clients

Luxury goods retail Served regions: Germany, Austria, Netherlands, Czech Republic Employees: 130 (head offices in Munich and Amsterdam, 9 stores) Focus: employee support, recruiting, employer branding, HR administration, development, process optimization

• Supported and advised specialists and managers on HR topics
• Candidate management/recruiting for sales and office positions
• Conducted interviews and contract talks in German and English
• Designed and implemented employer branding
• Managed company pension plans
• Developed training plans based on employee reviews
• Organized internal and external training
• Designed and ran HR onboarding training for new hires
• Pre- and post-processing payroll (with four external payroll providers)
• Managed leave and absences
• Drafted employment contracts, addendums, certificates and references
• Created various HR reports and analyses
• Assisted with implementing tools (SAP-HR, LVMH-Talent)
• Recruited, hired and onboarded 5 new store staff for a pop-up store in Stuttgart within 4 weeks
• Reduced recruiting budget by 30% through negotiating job ad rates
• Met all deadlines (including timely payroll) even under heavy workload
• Implemented all operational HR processes for Czech Republic and the Netherlands to integrate into Northern Europe region
• Implemented HRworks and digital personnel files to digitize the HR department

IT services Served region: Germany Employees: 40 Focus: recruiting, employer branding

• Recruited and placed freelance and permanent IT experts
• Conducted interviews and contract talks
• Organized and led employer branding activities
• Developed an online marketing concept
• Increased applications by implementing employer branding measures

Travel agency Employees: 45 Focus: product marketing

• Revised and updated the corporate website in English, German, French and Japanese
• Translated English texts into German
• Created the German newsletter
• Ensured all corporate websites were up to date in content, layout, design and images using technical skills and language skills in German, English and French