Interim Human Resources Specialist (freelance)

Luxury goods retail Germany, Austria

HR administration, employee support

• Advising / handling questions on payroll, EU Pay Transparency Directive, terminations, warnings, maternity protection, parental leave, staff assignments, process improvements, etc.

• Supporting / advising employees and managers

• Drafting employment contracts, warnings, terminations, employee agreements and certificates

• Managing company pension schemes and workplace integration management

• Preparing HR reports including recommendations

• Creating presentations (core working hours, smart working, commission proposals, etc.)

• Supporting the implementation of Kronos including deriving / implementing improvements

• Pre- and post-payroll processing for about 200 employees

• Collaborating with 2 external payroll service providers

• Data maintenance in Oracle HCM and Kronos

• Ensuring timely and accurate payroll

• Implementing process improvements (e.g., introducing time tracking via Kronos including reducing system errors in collaboration with IT)

• Industry: equipment manufacturing, mobile communications, software
• Countries supported: Germany, Finland, Netherlands, Sweden
• Focus: HR administration, employee support
• Preparing HR reports in MS Excel (from Workday), ERA job descriptions (according to the collective agreement of the Bavarian metal and electrical industry), contract addendums, anniversary letters, and work certificates
• Advising on cost-saving potentials and improvements in HR administration
• Supporting managers with HR administrative questions
• Administrative tasks in Workday
• Improving the HR filing system's organization
• Implementing a 35-hour workweek for 155 collective agreement employees

• Industry: luxury goods retail
• Countries supported: Germany
• Focus: recruiting
• Applicant management / recruiting for retail and office positions
• Creating job postings including publishing on various portals
• Conducting interviews in German and English
• Advising on recruiting strategies, job boards, video job ads (LinkedIn, Facebook, Instagram), and employer branding
• Presenting candidates for hard-to-fill positions through active sourcing
• Developing recruiting proposals to attract suitable candidates
• Optimizing job postings

• Industry: luxury goods retail
• Supported countries: Germany, Austria, Czech Republic, Denmark
• Focus: HR administration, employee support
• Advising on payroll and HR-related questions
• Pre- and post-processing payroll for about 163 employees
• Collaborating with 4 external payroll providers
• Ensuring timely and smooth payroll processing

• Focus: candidate consulting
• Advising candidates on applications, interviews and job references
• Creating and optimizing applications for private and business clients
• Reviewing, optimizing and writing job references
• Conducting one-on-one online trainings on interview techniques
• 5-star Google rating with many satisfied clients

• Industry: Luxury goods retail
• Supported countries: Germany, Austria, Netherlands, Czech Republic
• Employees: 130 (head offices in Munich and Amsterdam, 9 stores)
• Focus areas: employee support, recruiting, personnel marketing, personnel administration, personnel development, process optimization
• Support / consulting of specialists and managers on HR-related questions
• Applicant management / recruiting for sales and administrative positions
• Conducting interview and contract discussions in German and English
• Design and implementation of employer branding
• Administration of company pension plans
• Developing training plans based on employee feedback
• Organizing internal and external training sessions
• Designing / conducting HR onboarding trainings for new employees
• Pre- and post-payroll processing (collaboration with 4 external payroll service providers)
• Vacation and absence management
• Preparation of employment contracts, contract amendments, certificates and employment references
• Creation of various HR reports and analyses
• Contribution to the implementation of various tools (SAP-HR, LVMH-Talent)
• Recruiting, hiring and onboarding 5 new store employees for the newly opened pop-up store in Stuttgart within 4 weeks
• Reduced recruiting budget by 30% through negotiating job posting rates
• Met all deadlines (including on-time payroll), even during high workload periods
• Implemented and executed all operational HR processes for the Czech Republic and the Netherlands to integrate them into the Northern Europe region
• Implementation of HRworks and digital personnel files, achieving the goal of digitalizing the HR department

• Industry: IT services
• Country supported: Germany
• Employees: 40
• Focus areas: recruiting, personnel marketing
• Recruiting and placement of freelance and permanent IT experts
• Conducting interview and contract discussions
• Organization and professional management of personnel marketing
• Development of an online marketing concept
• Increased the number of applications by implementing the developed personnel marketing measures

• Industry: travel agency
• Employees: 45
• Focus area: product marketing
• Revised and updated the company website in English, German, French and Japanese
• Translated English texts into German
• Created the German newsletter
• Ensured all company websites were up to date (regarding content, layout, design and images) using technical skills and language skills in German, English and French