Interim Human Resources Specialist (freelance)

Luxury goods retail Germany, Austria

HR administration, employee relations

• Advice / handling of questions on payroll, the EU Pay Transparency Directive, terminations, warnings, maternity leave, parental leave, employee assignments, process improvements, etc.

• Support / advice for employees and managers

• Drafting employment contracts, warnings, terminations, employee agreements and certificates

• Managing company pension plans and workplace reintegration management

• Preparation of HR reports, including recommendations

• Creation of presentations (core working hours, smart working, commission proposals, etc.)

• Support for the implementation of Kronos, including identifying and implementing improvements

• Pre- and post-payroll processing for approx. 200 employees

• Collaboration with 2 external payroll service providers

• Data maintenance in Oracle HCM and Kronos

• Ensuring timely and smooth payroll processing

• Implementation of process improvements (e.g., introducing time tracking via Kronos, including reducing system errors in collaboration with IT)

• Industry: Device manufacturing, mobile communications, software
• Countries covered: Germany, Finland, Netherlands, Sweden
• Focus: HR administration, employee relations
• Creating HR reports in MS Excel (from Workday), ERA job descriptions (according to the collective agreement for the Bavarian metal and electrical industry), contract addendums, anniversary letters and employment references
• Advising on cost-saving potentials and improvement opportunities in HR administration
• Supporting managers with HR administration questions
• Administrative tasks in Workday
• Improving the clarity of the HR filing system
• Implementing a 35-hour workweek for 155 employees under the collective agreement

• Industry: Luxury goods retail
• Countries covered: Germany
• Focus: Recruiting
• Applicant management / recruiting for retail and office positions
• Creating job postings, including publishing on various portals
• Conducting interviews in German and English
• Advising on recruiting strategies, job boards, video job ads (LinkedIn, Facebook, Instagram) and employer branding
• Presenting candidates for hard-to-fill positions through active sourcing
• Developing recruiting proposals to attract suitable candidates
• Optimizing job postings

• Industry: Luxury goods retail
• Countries supported: Germany, Austria, Czech Republic, Denmark
• Focus: HR administration, employee relations
• Advising on payroll and HR-related questions
• Preparing and finalizing payroll for approx. 163 employees
• Collaborating with 4 external payroll service providers
• Ensuring timely and smooth payroll processing

• Focus: candidate consulting
• Advising candidates on applications, interviews, and job references
• Creating and optimizing applications for private and corporate clients
• Reviewing, improving, and writing job references
• Conducting 1:1 online trainings on interviews
• 5-star Google rating with many satisfied clients

• Industry: Luxury goods retail
• Countries covered: Germany, Austria, the Netherlands, Czech Republic
• Employees: 130 (Head offices in Munich and Amsterdam, 9 stores)
• Focus areas: employee relations, recruiting, employer branding, HR administration, personnel development, process optimization
• Supporting and advising specialists and managers on HR-related issues
• Candidate management and recruiting for sales and administrative positions
• Conducting job interviews and contract negotiations in German and English
• Designing and implementing employer branding
• Managing the company pension scheme
• Creating training plans based on employee review discussions
• Organizing internal and external training sessions
• Designing and delivering HR onboarding training for new employees
• Pre- and post-payroll processing (collaborating with 4 external payroll service providers)
• Managing leave and absences
• Drafting employment contracts, contract amendments, certificates, and job references
• Generating various HR reports and analyses
• Contributing to the implementation of various tools (SAP-HR, LVMH Talent)
• Recruiting, hiring, and onboarding 5 new store employees for the newly opened pop-up store in Stuttgart within 4 weeks
• Reducing the recruiting budget by 30% through negotiating job ad rates
• Meeting all deadlines (including timely payroll), even during peak workloads
• Implementing and executing all operational HR processes for the Czech Republic and the Netherlands to integrate them into the Northern Europe region
• Implementing HRworks and digital personnel files to achieve the digitization of the HR department

• Industry: IT services
• Country covered: Germany
• Employees: 40
• Focus areas: recruiting, employer branding
• Recruiting and placing freelance and permanent IT experts
• Conducting job interviews and contract negotiations
• Organizing and leading employer branding activities
• Developing an online marketing concept
• Increasing applications by implementing the developed employer branding measures

• Industry: travel agency
• Employees: 45
• Focus area: product marketing
• Revising and updating the English, German, French, and Japanese versions of the company website
• Translating English texts into German
• Creating the German newsletter
• Ensuring all company websites are up to date (content, layout, design, and images) using technical skills and language proficiency in German, English, and French