Karin O. - Flexible Business Partner & Management Assistant

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Düsseldorf, Germany

Experience

Aug 2022 - Present

3 years 5 months

Flexible Business Partner & Management Assistant

Sole Proprietor

Executive Assistant
Personal Assistant/Team Assistant
Process Optimization and Digitization
Project Assistance
Office Management
Appointment and Travel Management
Meeting and Event Organization
Reporting and Presentation Creation
Taking Minutes
Research Tasks
Maintenance of Internet and Intranet Sites (including WordPress)
Online Marketing Support
Support in Quality Management

Oct 2019 - Jul 2022

2 years 10 months

Düsseldorf, Germany

Seminar Management

Akademie Praxis & Wissenschaft der DGZMK e. V.

Complete organization of dental continuing education events (in-person/online), partly in cooperation with various professional societies
Responsible for participant and speaker management
Selection of venues, scheduling coordination, contract management with participants, speakers and external parties
Support for participants and speakers before, during and after events in the back office and partly on site
Maintenance of databases, preparation and follow-up of event documents, invoice control
Creation and analysis of statistics and reports
Updating website content and virtual course rooms

Oct 2018 - Sep 2019

1 year

Düsseldorf, Germany

Executive Management Assistant

WSP Deutschland AG

Support in daily business (appointments, meetings, travel)
Process optimization in organizational area

Jul 2017 - Jun 2018

1 year

Cologne, Germany

Secretary to the Chairman of the Board

ZEG – Zweirad-Einkaufsgenossenschaft eG

Coordination of appointment management
Travel organization (national & international)
Preparation of speeches and presentations
Organization of supervisory board meetings and nationwide regional group meetings

Aug 2016 - Jun 2017

11 months

Wülfrath, Germany

Assistant to the Chairman of the Management Board & the Managing Director Business Performance

Lhoist Germany – Rheinkalk GmbH

Professional support of managing directors in daily work as well as in organizational and operational tasks
Independent coordination of scheduling
Travel management including expense reporting
Responsible for designing, organizing and executing company events including budget planning and control as well as negotiating with external service providers
Organization of management meetings including minute-taking and follow-up on action items
Creation and revision of presentations and reports
Active support in project management
Primary contact person for internal and external matters
Close organizational collaboration with all departments and operational plants

Nov 2015 - Jul 2016

9 months

Wülfrath, Germany

Business Performance Director Assistant

Lhoist Germany – Rheinkalk GmbH

Active support of the manager and team in implementing the new organization and department structure (Lhoist Western Europe)
Responsible for consolidating and preparing regular reports
Effective use of the international internal network

Aug 2007 - Oct 2015

8 years 3 months

Wülfrath, Germany

Technical Director & Purchasing Manager Assistant

Lhoist Germany – Rheinkalk GmbH

Supporting the Technical Director and related departments
Assisting the Purchasing Manager at national and international level
Active collaboration in the restructuring of the Purchasing Division for Western Europe
Organizing and running events from A to Z with up to 200 internal and external participants
Project support for optimization, restructuring, investment, and strategy projects
Project lead for modernizing the company suggestion system and managing idea management, including implementing and maintaining an intranet-based software tool
Providing support as an internal auditor in quality management
Creating newsletters/company magazine in partnership with the PR agency

Jan 2007 - Jul 2007

7 months

Düsseldorf, Germany

Partner Secretary, Financial Services

Deloitte & Touche Audit Firm

Administrative support for the department head and team

Apr 2004 - Dec 2006

2 years 9 months

Düsseldorf, Germany

Team Assistant Prototypes & Pilots

Vodafone

Organizational responsibility for 3 department heads and their teams
Organizing training for employees
Working in an international environment beyond the department

Sep 2001 - Mar 2004

2 years 7 months

Düsseldorf, Germany

Secretary for Technical Quality Management & Standards

Vodafone

Responsible for managing the departmental secretariat
Independently planning and organizing meetings, conferences, and internal events
Tracking the budget
Maintaining the department intranet pages

Jun 1999 - Aug 2001

2 years 3 months

Meschede, Germany