Allison Kabugi

Administrative Assistant

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Kiambu, Kenya

Experience

Aug 2024 - Nov 2024
4 months

Administrative Assistant

Freelance Client

  • Organized and digitized over 300+ records, improving document retrieval efficiency.
  • Managed inbox triaging for supervisor, reducing response time by 30%.
  • Scheduled and coordinated weekly virtual meetings, preparing agendas and follow-ups.
  • Researched and booked cost-effective travel arrangements, saving 10% on expenses.
  • Spearheaded a contact list optimization project, enhancing communication efficiency.
  • Assisted in special projects, ensuring all deadlines were met ahead of schedule.
May 2023 - Jul 2024
1 year 3 months

Talent Manager

Independent Artist

  • Implemented an optimized scheduling system, increasing availability for key engagements.
  • Negotiated and executed high-profile contracts, securing major event bookings.
  • Coordinated event logistics and hospitality, ensuring seamless artist experiences.
  • Led a marketing team to create engaging promotional content, increasing social media traction.
Feb 2023 - Feb 2024
1 year 1 month

Chief Operations Officer

PeriodBoon

  • Secured $500 in funding at the West Meets East Africa Women in Business conference.
  • Developed advocacy strategies, increasing engagement by 10%.
  • Led HR training for 20+ volunteer applicants, ensuring compliance and professionalism.
Sep 2022 - Jul 2023
11 months

Chair & Trainer

Sub-Saharan Model UN

  • Coordinated and executed pre-conference logistics, increasing participant engagement.
  • Trained high school students, leading to 6 out of 9 Junior Chairs at the main conference.
  • Chaired the UN Women committee, leading to a successfully passed resolution.
Apr 2022 - Jun 2023
1 year 3 months
Kenya

Co-President

Girl Up Foundation Kenya

  • Spearheaded an orientation program with an 80% turnout.
  • Strengthened inter-club communication and led a successful project funding application.

Summary

Detail-oriented and proactive Virtual Assistant with a strong background in administrative support, executive assistance, and operations management. Skilled in streamlining workflows, handling scheduling, email management, and process improvement. Adept at working in fast-paced environments, prioritizing tasks, and leveraging technology to improve efficiency. Passionate about problem-solving and ensuring seamless operations.

Skills

  • Executive & Administrative Support
  • Calendar & Email Management
  • Travel & Expense Coordination
  • Document & Data Management
  • Google Suite & Microsoft Office
  • Event Planning & Coordination
  • Communication & Task Prioritization
  • Problem-solving & Process Optimization
  • Digital Tools: Slack, Trello, Notion, Asana

Languages

English
Advanced

Education

Nova Pioneer Girls High School

High School Diploma · Kenya

University of Nairobi

Bachelor of Arts · Political Science & Economics · Nairobi, Kenya

Kenya School of Law

Diploma · Law (Paralegal Studies) · Nairobi, Kenya

Certifications & licenses

Market Research Externship

National Research Group

Admin Support & Digital Literacy

ACWICT

Online Writing & Content Creation

ACWICT

Virtual Assistant (Honors)

ALX

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