Benjamin L. - Project Manager to Support Executive Management in M&A and OKR

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Magdeburg, Germany

Experience

Aug 2023 - Apr 2024

9 months

Berlin, Germany

Project Manager to Support Executive Management in M&A and OKR

DCSO Deutsche Cyber-Sicherheitsorganisation GmbH

Tools: Office 365, Slack, Atlassian Jira + Confluence, Miro board, and others
Coordinating and executing a mergers & acquisitions project
Leading and communicating legal due diligence with relevant stakeholders
Supporting planning and implementation of IT projects
Contract negotiations and stakeholder management
Setting up and implementing the Objectives and Key Results method to prioritize company goals
Project controlling, including coordinating resources
Supporting resource management by coordinating tasks within the project team
Analyzing project data and KPIs for continuous improvement using a classic Gantt chart
Organizing meetings according to project phases
Creating project timelines with the relevant departments
Writing project status reports
Stakeholder management
Managing and reviewing project documents, including project charters, plans, and risk registers
Documenting relevant project changes and decisions
Monitoring project progress and milestones
Ensuring the security and confidentiality of project information and data
Complying with data protection regulations and IT security policies

Nov 2020 - Jun 2023

2 years 8 months

Magdeburg, Germany

Project Coordinator

EUMEDIAS AG

Tools: Office 365, Slack, Adobe Creative Cloud, Canva, CMS, and others
Learning management for leadership qualifications and organizational development processes
Setting up and managing the digital learning management system Moodle
Milestone planning with risk mitigation measures
Setting up, administering, optimizing, and training in applications like LMS, CRM, CMS, and databases
Implementing and administering CRM systems (Customer Relationship Management)
Efficient data optimization by digitizing analog processes like the customer database
Creating a professional online presence using CMS such as WordPress, Typo3, and Contao
Developing training programs with Moodle and TalentLMS for effective employee development
Leading the development of a learning application using hybrid PM (SCRUM, Kanban with PMO)
Collaborating with developers to build a new learning application
Implementing user stories, Kanban boards, and sprints
Handing over the software solution to IT administration at project end
Leading interdisciplinary teams, including developers, designers, researchers, and consultants, from planning to risk assessment and management
Project controlling, including monitoring and controlling schedules, budgets, costs, and resource management
Event and conference management for large and small training events
Developing specific concepts to ensure project goals and overcome milestones
Main responsibility for several research and development as well as marketing and sales projects
Analyzing issues and developing alternative solutions
Improving employee efficiency with corresponding measures
Researching and developing concepts for visual and content implementation
Communication management with stakeholders, including clinical research, scientific institutions, care facilities, marketing, and sales
Facilitating and organizing workshops at management level
Operational support for change and transformation management issues for clients across multiple fields and industries
Planning, organizing, building, and launching an online shop (Shopify)
Customer success management and independent key account management with KPI monitoring

Apr 2017 - Nov 2017

8 months

Berlin, Germany

Business Analyst

amavido UG

Tools: Office 365, Slack, Google Workspace, Meta, Mailchimp
Designing, creating, and running multiple email and online marketing campaigns
Defining the strategic direction for the online presence
Advising the project lead on content and marketing
Data analysis to optimize marketing metrics, including customer journey and CTA improvements using tools like Google Analytics
Writing SEO-optimized posts using keywords
Creating and managing social media campaigns, including LinkedIn, with data analysis, optimizations, and efficiency measures
Participating in the content hub as a content manager for selected campaigns aligned with the CI
Status reporting and presentations of metrics to stakeholders to show campaign success
Independently handling and prioritizing tasks
Forwarding and tracking tasks
Project controlling in resource management
Organizing and leading meetings
Stakeholder management

Summary

3 years of experience in project management, including project planning and control
3 years of experience in IT project management
3 years of experience with agile project management
3 years of experience in budget and resource planning
3 years of experience in change management
2 years of experience using and configuring Jira and Confluence
Managing and leading (sub-)projects and programs through to delivery
IT project management, including software development up to project acceptance
M&A project management, including coordinating due diligence, contract negotiations, and stakeholder management
Setting up and implementing the OKR method to effectively prioritize and align company goals
Technical documentation and quality management in software development and compliance
Working on Kanban boards and customizing user interfaces
System administration for Moodle
Managing (sub-)projects using both agile and traditional project management methods, including Gantt charts
Defining business requirements for handoff to IT and determining IT implementation
Requirements management based on user stories and personas
Advising internal and external stakeholders
Prioritizing tasks based on product goals and requirements
Developing and delivering workshops, seminars, and presentations
Part of project coordination for nationwide research projects
Designing and supporting processes for organizational and personnel development
Industry experience in IT, healthcare, education, and marketing