Susan Helmbrecht - Branch Manager

Recommended expert

Schwindegg, Germany

Experience

Sep 2023 - Mar 2024

7 months

Branch Manager

I.K. Hofmann GmbH

Setting up and running the Munich2 medical branch – currently 7 employees
Strategic support and leadership
Project management
Building the customer and candidate base
Contract negotiations – new clients
Managing and controlling the entire recruiting process

Aug 2023 - Dec 2023

5 months

Travel expense processing

GreySolution – Careforce GmbH

Processing travel expense reports in MXP
Data maintenance
Invoice verification
Approvals for further billing
Follow-up

Jul 2023 - Sep 2023

3 months

Key Account Project Controlling

Spie Deutschland & Zentraleuropa GmbH

Supporting project management in the commercial handling of construction projects
Preparing proposals, monitoring project and key figures
Preparing measurements and invoicing
Responsible for billing subcontractors and clients
Supporting the implementation of change order management

May 2019 - Jun 2023

4 years 2 months

360° Recruitment Consultant

Hipo Executive GmbH

Managing and controlling the entire recruiting process
Building the customer and candidate base
Contract negotiations – new clients
Sourcing open positions and matching them with suitable doctors
Advising on and assessing doctors and creating profiles
Advising and coordinating the application process for clients and candidates
Internal process optimizations

Jan 2019 - Apr 2019

4 months

Inside Sales Representative

MCE-ETV GmbH

Preparing cost estimates and quotes
Procuring from suppliers and manufacturers, including monitoring and coordinating delivery dates
Supporting and assisting current projects
Point of contact for clients and partners
Maintaining customer and item master data

Sep 2017 - Dec 2018

1 year 4 months

Indirect Procurement IT, Marketing, International

W.L. Gore Associates GmbH

Purchasing hardware and software
Purchasing trade show and marketing items
Requesting and evaluating samples
Collecting and analyzing quotes
Price negotiations for framework agreements
Negotiating rebate bonuses
Processing and documenting orders
Handling order confirmations
Checking and approving invoices
Monitoring delivery dates
Handling complaints

Apr 2012 - Aug 2017

5 years 5 months

Sales Representative & Field Sales Support

Analog Devices Inc.

Preparing quotes and price lists for internal and external clients
Matching sales forecasts with existing inventory and deliveries, and aligning with sales, production, and inventory plans
Ensuring and communicating accurate prices to customers and internal customer service
Handling pilot production and samples, ensuring timely delivery
Uploading quotes to customer portals
Providing short-term reports to the Sales Manager and Key Account Manager
Monitoring and, if necessary, updating customer address details

Apr 2012 - Aug 2017

5 years 5 months

Retail Support

Kabel Deutschland GmbH

Reviewing and processing invoices and bookings in SAP R/3 FI
Month-end closing including provision creation
Reviewing and processing sales contracts
Processing and handing out vouchers to end customers

Apr 2012 - Aug 2017

5 years 5 months

Inside Sales Venting Automotive, Protective, Packaging and Portable Electronic

Poolia Deutschland GmbH

Order processing for A-C customers
Preparing quotes in German and English
Invoicing
Handling RoHS and long-term supplier declarations
International contract management – NDAs
Handling samples and PPAP samples, ensuring timely delivery for A-C customers and following up
Organizing and managing the sample warehouse
Professional and structured filing of contract documents in Docusphere according to ISO

Apr 2012 - Aug 2017

5 years 5 months

Asset Management Assistant

Real I.S. AG

Travel expense reports in HR-Works
Travel management with BCD-Travel
Processing and posting of accounts payable and accounts receivable
Account reconciliation
Professional and structured filing of contract documents in CMS and DRooms according to ISO
Contract management
Implementation, support, and administration of the Redmine ticket system
Documentation of the ticket system
Preparing quarterly reports for real estate properties and analyzing them in RePort
Filing and sending guarantees
Handling incoming mail
Contact person for customers and partners, and maintaining contact details
Scheduling appointments and maintaining calendars
Welcoming and entertaining guests

Apr 2012 - Aug 2017

5 years 5 months

Teleselling Operations & Complaints / Sales

Sky Deutschland GmbH & Co. KG

Analyze and create sales statistics
Budget planning
Database configuration including support and customizing (MS Access)
Forecasts
Monitoring calls
Complaint management (data protection and data inquiries)

Apr 2012 - Aug 2017

5 years 5 months

Office Management

Westhouse Consulting GmbH

Handling all business processes related to the (international) activities of internal employees and external consultants, and providing administrative support
Contract management for external consultants
Invoicing support hours
General personnel administration
Assistance with preliminary accounting

Jan 2011 - Feb 2012

1 year 2 months

Team Sales/Administration/Accounting

censhare AG

Quotation and invoicing
Processing and posting of accounts payable and receivable
Processing incoming and outgoing mail
Purchasing hardware and software
Processing travel expense reports
Contract management
License monitoring
Appointment and travel management
Office organization
Data maintenance
Customer correspondence

Mar 2007 - Apr 2010

3 years 2 months

Commercial Clerk

C.I.A. Helmbrecht

Creating outgoing invoices
Creating payment reminders
Reviewing, paying, and posting current invoices and other liabilities
Handling bank transactions
Preparing quotes
Processing travel expenses
Coordinating and monitoring appointments
Receiving and managing goods
File management tasks
Customer correspondence and office organization
Data entry, maintenance, and management in the inventory management system

Oct 2006 - Feb 2007

5 months

Callcenter Agent

Callplus

Customer acquisition for BonPrix (outbound)
Database maintenance

Aug 2006 - Sep 2006

2 months

Back Office

arvato direct services

Complaints and claims management
Customer correspondence
Order processing
Credit memo issuance
Data management

Skills

Leadership Experience
18 Years Of Commercial Experience
Sales Experience
Reliable
Team And Service Oriented
Erp Systems And Databases: Sap R/4 Hana, Sap S/3, Lexware, Filemaker, Censhare, Crm Cockpit, Wizard, Lotus Notes, Redmine, Report, Docusphere, Siebel, E1 Oracle Jd Edwards, Design Pro, Salesforce
It Affinity, It Applications
Operating Systems: Windows, Linux Debian, Ubuntu, Mac Osx
Application Software: Ms Office Excel (Functions, References, Pivot Tables, Index, Charts), Access (Database Support And Creation), Openoffice.org Applications

Languages

English

Advanced

German

Intermediate

Education

Mar 2003 - Feb 2006

Welling GmbH

Office Communication Clerk · Cottbus, Germany

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Secondary school diploma

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Experience

Branch Manager

I.K. Hofmann GmbH

Travel expense processing

GreySolution – Careforce GmbH

Key Account Project Controlling

Spie Deutschland & Zentraleuropa GmbH

360° Recruitment Consultant

Hipo Executive GmbH

Inside Sales Representative

MCE-ETV GmbH

Indirect Procurement IT, Marketing, International

W.L. Gore Associates GmbH

Sales Representative & Field Sales Support

Analog Devices Inc.

Retail Support

Kabel Deutschland GmbH

Inside Sales Venting Automotive, Protective, Packaging and Portable Electronic

Poolia Deutschland GmbH

Asset Management Assistant

Real I.S. AG

Teleselling Operations & Complaints / Sales

Sky Deutschland GmbH & Co. KG

Office Management

Westhouse Consulting GmbH

Team Sales/Administration/Accounting

censhare AG

Commercial Clerk

C.I.A. Helmbrecht

Callcenter Agent

Callplus

Back Office

arvato direct services

Skills

Languages

Education

Welling GmbH

Office Communication Clerk · Cottbus, Germany

Secondary school diploma

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