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Susan Helmbrecht
Branch Manager
Schwindegg, Germany
Experience
Sep 2023 -
Mar 2024
7 months
Munich, Germany
Branch Manager
I.K. Hofmann GmbH
Built and managed the Munich2 medical branch – currently 7 employees
Strategic support and leadership
Project management
Built the customer and candidate base
Contract negotiations – new clients
Guided and managed the entire recruiting process
Aug 2023 -
Dec 2023
5 months
Travel Expense Processing
GreySolution – Careforce GmbH
Processed travel expense reports in MXP
Data maintenance
Invoice verification
Approvals for further billing
Follow-up
Jul 2023 -
Sep 2023
3 months
Key Account Project Controlling
Spie Deutschland & Zentraleuropa GmbH
Supported project management in the commercial handling of construction projects
Created quotes, monitored project and key figures
Prepared measurements and invoicing
Responsible for billing subcontractors and clients
Assisted in implementing change management
May 2019 -
Jun 2023
4 years 2 months
360° Recruitment Consultant
Hipo Executive GmbH
Guided and managed the entire recruiting process
Built the customer and candidate base
Contract negotiations – new clients
Sourced open positions and matched them with suitable doctors
Advised doctors, assessed their background and created profiles
Advised and coordinated the application process for clients and candidates
Internal process optimizations
Jan 2019 -
Apr 2019
4 months
Inside Sales Representative
MCE-ETV GmbH
Created cost calculations and quotes
Procured from suppliers and manufacturers, monitored and coordinated delivery dates
Supported ongoing projects
Point of contact for customers and partners
Maintained customer and item master data
Sep 2017 -
Dec 2019
1 year 4 months
Indirect Procurement IT, Marketing, International
W.L. Gore Associates GmbH
Procured hardware and software
Procured trade fair and marketing items
Collected and evaluated samples
Requested and evaluated offers
Negotiated framework agreement prices
Negotiated rebate bonuses
Executed and documented purchase orders
Processed order confirmations
Reviewed and approved invoices
Monitored delivery dates
Handled complaints
Jan 2014 -
Dec 2016
3 years
manual assembly
Apr 2012 -
Aug 2017
5 years 5 months
Sales Representative & Field Sales Support / Project
Analog Devices Inc.
Created internal and external quotes and price lists
Matched sales forecasts with available stock, deliveries, and revenue, production, and inventory plans
Ensured and communicated correct prices to customers and internal customer service
Handled pilot production and samples, ensured timely delivery
Entered quotes into customer portals
Provided short-term reports to the Sales Manager and Key Account Manager
Monitored and updated customer address data as needed
Assignment via Poolia Deutschland GmbH
Apr 2012 -
Aug 2017
5 years 5 months
Retail Support
Kabel Deutschland GmbH
Reviewed and processed invoices and entries in SAP R/3 FI
Month-end closing, including accruals
Reviewed and processed sales contracts
Prepared and handed out vouchers to end customers
Assignment via Poolia Deutschland GmbH
Apr 2012 -
Aug 2017
5 years 5 months
Asset Management Assistant
Real I.S. AG
Processed travel expenses in HR-Works
Managed travel via BCD-Travel
Processed and booked accounts payable and receivable
Reconciled accounts
Professionally and systematically filed contract documents in CMS and DRooms according to ISO
Contract management
Implemented, supported, and administered the Redmine ticket system
Documented the ticket system
Prepared quarterly reports on properties and analyzed them in RePort
Filed and sent guarantees
Processed incoming mail
Point of contact for clients and partners, maintained contact data
Scheduled appointments and managed calendars
Greeted and hosted guests
Assignment via Poolia Deutschland GmbH
Apr 2012 -
Aug 2017
5 years 5 months
Teleselling Operations & Complaints / Sales
Sky Deutschland GmbH & Co. KG
Analyzed and created sales statistics
Budget planning
Database configuration, support, and customizing (MS Access)
Forecasts
Call monitoring
Complaint management (data protection and information requests)
Assignment via Poolia Deutschland GmbH
Apr 2012 -
Aug 2017
5 years 5 months
Inside Sales Venting Automotive, Protective, Packaging and Portable Electronic
W.L. Gore Associates GmbH
Processed orders for A-C customers
Prepared quotes in German and English
Invoicing
Handled ROHS and long-term supplier declarations
Managed international contracts – NDAs
Processed samples and PPAP samples, ensured timely delivery for A-C customers and followed up
Organized and managed the sample warehouse
Professionally and systematically filed contract documents in Docusphere according to ISO
Assignment via Poolia Deutschland GmbH
Apr 2012 -
Aug 2017
5 years 5 months
Office Management
Westhouse Consulting GmbH
Handled all business processes related to (international) activities of internal staff and external consultants, provided administrative support
Managed contracts for external consultants
Invoiced support hours
General HR administration
Assisted with preliminary accounting
Assignment via Poolia Deutschland GmbH
Jan 2010 -
Feb 2012
1 year 2 months
Team Sales/Administration/Accounting
censhare AG
Managed quoting and invoicing
Processed and booked accounts payable and receivable
Handled incoming and outgoing mail
Procured hardware and software
Processed travel expenses
Contract management
License monitoring
Scheduled appointments and travel management
Office organization
Data maintenance
Customer correspondence
Mar 2007 -
Apr 2010
3 years 2 months
Commercial Employee
C.I.A. Helmbrecht
Created outgoing invoices
Generated dunning letters
Monitored, paid, and booked current invoices and other liabilities
Handled bank transactions
Created quotes
Processed travel expense claims
Scheduled and monitored appointments
Received and managed goods
Managed files
Handled customer correspondence and office organization
Entered, maintained, and managed data in the inventory management system
Oct 2006 -
Feb 2007
5 months
Call Center Agent
Callplus
Outbound customer acquisition for BonPrix
Database maintenance
Aug 2006 -
Sep 2006
2 months
Back Office
arvato direct services
Managed complaints and claims
Handled customer correspondence
Managed orders
Issued credit notes
Managed data
Mar 2003 -
Feb 2006
3 years
Cottbus, Germany
Apprenticeship as Office Management Assistant
Welling GmbH
Summary
Experienced leader
18 years of commercial experience
Sales experience
Reliable
Team- and service-oriented
Languages
German
Native
English
Advanced
Education
Mar 2003 -
Feb 2006
Welling GmbH Cottbus
Apprenticeship as Office Management Assistant · Cottbus, Germany
Lorem ipsum dolor sit amet
Secondary School Diploma
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