Polina Poluyko - Document Manager

Recommended expert

Nuremberg, Germany

Experience

Dec 2024 - Present

1 year 2 months

Ahlen, Germany

Document Manager

Ingenieurgemeinschaft Baustellenmanagement SuedOstLink (InGe BM SOL)

Operational implementation and handling of the document flow between internal and external partners (such as engineering, contractors, project management, certification body, claim management)
Formal review of documents in document management system (thinkproject!)
Setting up and further development of SharePoint sites in the early, dynamic project development phase in close cooperation with project teams

Aug 2024 - Nov 2024

4 months

Nuremberg, Germany

Commercial Assistant

Schlütter's Echte!

Creating orders using SAP modules in cooperation with warehouse management
Reception duties
Preparation and follow-up of meetings
Communication with suppliers, visitors, partner companies, authorities, etc.

May 2024 - Aug 2024

4 months

Hamburg, Germany

Document Manager

EnBW Energie Baden-Württemberg

Operational implementation and handling of the document flow between internal and external partners (such as engineering, contractors, project management, certification body, claim management)
Formal review of documents in document management system (thinkproject!)
Setting up and further development of SharePoint sites in the early, dynamic project development phase in close cooperation with project teams
Optimization of documentation processes during development and construction of offshore wind farms

Feb 2024 - Apr 2024

3 months

Erlangen, Germany

Document Manager for Manufacturing Coordination

Framatome

Creation of project-specific final documentation for manufacturing orders of control cabinet production
Creating new documents and metadata
Entry and registration of documents in DOCUMENTUM database
Creation of transmittal sheets
Formal review (QA) of documents
Initiation and tracking of the release workflow according to project requirements
Support for technical departments in document creation/management

Sep 2023 - Dec 2023

4 months

Nuremberg, Germany

IT Professional Junior

Novartis

Unpacking and inventorying new devices
Shipping the packages via the logistics portal
Project documentation (Access, Excel)
Project follow-up: communication with users, handing over old devices, entering them into the system, resetting the old devices

Nov 2022 - Aug 2023

10 months

Heroldsberg, Germany

Technical Writer

IPTE

Creation of user manuals and electrical schematics for production equipment using Adobe FrameMaker and SolidWorks
Creation of parts lists using Navision
Electronic filing, storage, and archiving of documentation
Printing documentation and assembling binders
Proofreading English translations produced by external service providers

May 2022 - Nov 2022

7 months

Nuremberg, Germany

Technical Affairs Assistant

IT-Systemhaus der Bundesagentur für Arbeit

Supporting the team and the manager of the SEM4 area (data centers and basic infrastructure)
Procuring literature from the technical library (e.g. applicable standards and guidelines for IT operations)
Processing orders for permissions, consulting, equipment, and materials for the data centers
Preparing and following up on meetings
Verifying the performance records of external staff
Managing appointments

Feb 2022 - Apr 2022

3 months

Weingarten, Germany

Project Assistant

Coperion GmbH

Creating and sending transmittal orders for technical documentation using a SharePoint application

Sep 2021 - Jan 2022

5 months

Nuremberg, Germany

Technical Writer

A2 Doku GmbH

Creating and updating manuals according to editorial guidelines and applicable standards in cooperation with subject matter experts
Independently researching relevant content
Structuring and modularizing existing content
Creating and editing technical graphics from CAD files
Managing existing clients

May 2021 - Aug 2021

4 months

Fürth, Germany

Software Tester

Siemens AG

Creating, optimizing, and documenting test processes in the TIA Portal

Nov 2020 - Apr 2021

6 months

Nuremberg, Germany

Certification and Technical Documentation Specialist

MaskTech GmbH

Project planning, creating and conducting product tests
Creating documentation for Common Criteria certification
Maintaining operating system manuals
Participating in DIN committees to develop ISO standards

Sep 2020 - Oct 2020

2 months

Nuremberg, Germany

Support Assistant

Gesundheitsamt Nürnberg

Communicating with authorities
Phone service (incoming and outgoing calls)
Database maintenance

Aug 2020 - Sep 2020

2 months

Nuremberg, Germany

Office Clerk

ALSTOM Energie GmbH

Creating repair orders in the company's SAP module
Checking repair orders
Filing

Feb 2020 - Apr 2020

3 months

Karlsruhe, Germany

Project Assistant

MIRO Mineralölraffinerie Oberrhein Verwaltungs GmbH

Creating purchase requests in SAP
Assigning user roles and filing project-related documentation
Handling R&Is (copying, scanning, printing)
Working on technical documents (translating, formatting, creating graphics)

Sep 2019 - Nov 2019

3 months

Erlangen, Germany

Project Assistant

Edvance

Supporting project management and the team
Organizing business trips and project meetings
Managing conference rooms
Bilingual correspondence (German, English) and communication with foreign partners, customers and employees
Coordinating appointments

Apr 2019 - Aug 2019

5 months

Nuremberg, Germany

IT Support Specialist

carriere & more - private Akademie Region Franken Nürnberg GmbH

Maintenance of the interactive learning platform Moodle
Input and correction of learning content
Creation of automatic notifications for participants
Creation and management of online courses

Mar 2019 - Apr 2019

2 months

Heidenheim, Germany

Translation Manager

PAUL HARTMANN AG

Coordination of multilingual translation projects
Requesting quotes and awarding contracts to translation agencies
Translating and proofreading texts
Proactive coordination with internal and external stakeholders, including the review and approval process
Project management and creation of glossaries in the ACROSS translation tool
Quality management and documentation

Jun 2018 - Dec 2018

7 months

Erlangen, Germany

Project / Team Assistant

Siemens EM TS

Management of correspondence and preparation of meeting minutes
Organization of internal and external meetings and creation of presentations
Management of reminders, responding to inquiries, archiving
Processing travel notifications and expense reports
Organization of monthly project meetings and general office tasks (copying, scanning, faxing)
Supporting the project team in the preparation of documents and correspondence
Management and archiving of technical documentation using ThinkProject
Information sourcing

Dec 2017 - May 2018

6 months

Nuremberg, Germany

Secretary

SiCrystal AG

Organization and monitoring of appointments and business processes
Internal and external correspondence
Supporting project managers in all organizational matters
ISO-compliant organization and handling of project files and technical documentation
Taking minutes at meetings
Planning and execution of logistical measures for meetings

Nov 2017 - Nov 2017

1 month

Schwabach, Germany

Technical Writer

Niehoff Maschinenfabrik GmbH & Co. KG

Compilation and production of machine and equipment operating manuals as well as spare parts lists
Preparation of documents for shipping and archiving in the document management system
Checking completeness of operating manuals and missing translations

Aug 2017 - Oct 2017

3 months

Nuremberg, Germany

Team Assistant

Jones Lang LaSalle

Supporting the project team with administrative tasks
Handling general secretarial duties
Preparing monthly reports, proposals, and analyses in German and English
Actively supporting and managing the advertising association
Processing and managing contracts and forms

May 2017 - Jul 2017

3 months

Nuremberg, Germany

Software Tester

Data Center of the Federal Employment Agency

Manual testing of form templates
ISTQB Certified Tester Foundation Level certification
Basic knowledge of agile work on TFS server

Mar 2017 - Apr 2017

2 months

Erlangen, Germany

Team Assistant

Valeo Siemens eAutomotive GmbH

Managing and booking working time accounts with SAP R05
Creating purchase requisitions for procurement using SAP
Booking travel arrangements
Preparing travel expense reports and hospitality receipts
Managing rooms and administrative tasks

Sep 2015 - Mar 2017

1 year 7 months

Leinfelden-Echterdingen, Germany

Technical Writer

Bosch Power Tools

Modifying and updating existing user manuals using the XML-based TIM-RS editorial system
Creating and editing graphics with Corel Draw and Illustrator
Updating and creating layouts
Attending training for TIM-RS, Adobe InDesign, and FrameMaker

Dec 2014 - Aug 2015

9 months

Erlangen, Germany

Technical Writer

Siemens Mobility

Editorial work with the Confluence authoring system
Creating, customizing, and translating (German-English) page content
Generating monthly statistics for internal users
Managing customer inquiries in the OTRS ticketing system
Working with internal glossaries (Dragoman)

Jun 2014 - Dec 2014

7 months

Ansbach, Germany

Project Assistant

Hydrometer GmbH (Diehl Metering)

Technical data analysis
Translation of technical documentation between English, German and Russian
Administrative and organizational support for the project team
Preparation of project-related reports

Jan 2012 - May 2014

2 years 5 months

Feucht, Germany

Technical Assistant

Atotech Deutschland GmbH

Creation, editing and translation (German-English) of user manuals and electronic sub-catalogs using Schema ST4 and Across
Editing technical drawings with Adobe Illustrator, Corel Draw and Autodesk Inventor
Preparation of parts lists in MS Excel from SAP MM
Electronic filing, storage and archiving of documentation with PRO.FILE

Oct 2008 - Oct 2011

3 years 1 month

Erlangen, Germany

Technical Secretary

AREVA NP

Maintenance of databases
Creation of SQL queries for MS Access databases
Creation of statistics and analyses in MS Excel
Preparation of weekly and monthly technical progress reports (in English)
Document management with Documentum: creating and customizing templates, sending emails based on distribution rules

Jun 2008 - Sep 2008

4 months

Erlangen, Germany

Secretary

Siemens AG, Sparte SFS

Booking travel and processing travel expense reports with internal SAP modules
Booking meeting and hotel rooms
Bilingual correspondence (German, English)
Creation of PowerPoint presentations

Aug 2007 - Jun 2008

11 months

Erlangen, Germany

Team Assistant

Siemens AG, Sparte PTD

Booking travel and processing travel expense reports with Travel Net and Travel Expenses
Booking meeting rooms and hotel rooms
Creation of PowerPoint presentations and MS Visio organizational charts
Organizing and attending an external seminar (in English)
Bilingual correspondence (German, English) with employees and external partners

Mar 2007 - Jul 2007

5 months

Erlangen, Germany

Project Assistant

Siemens AG, Division PG

Capturing and sending technical drawings and documentation using SAP PDM
Creating, maintaining and managing bilingual (German, English) documentation listings in Excel

Jan 2006 - Mar 2007

1 year 3 months

Wendelstein, Germany

Accounting Specialist

Beißer

Recording business transactions with the DATEV Re/We program
Communication and correspondence with tenants, suppliers, notary and law firms

Skills

Office Programs (Word, Excel, Access, Powerpoint, Ms-visio, Outlook)
Programming Languages – C, Sql (Basic Knowledge)
Databases – Ms Access, Oracle (Basic Knowledge)
Graphics Software – Adobe Photoshop, Adobe Illustrator, Freehand, Adobe Acrobat Reader, Adobe Acrobat Professional, Corel Draw, Framemaker, Indesign
Business Software – Sap Pdm, Sap Fi, Sap R05, Sap Mm3
Accounting Software – Datev Re/we
Communication Software – Ms Outlook, Lotus Notes
Editorial Systems – St4 Schema, Confluence, Tim-rs
Ticketing System – Otrs
Document Management With Coedm (Documentum), Sharepoint, Thnkproject! And Sap Pdm
Travel Expense Reporting And Travel Bookings With Sap R3 Siemens Internal Modules (Travel Net, Travel Expenses)
Creation And Editing Of Technical Documentation In Editorial Systems St4 Schema, Confluence (Web-based), Tim-rs (Xml-based)
Creation Of Various Statistics And Reports In Excel Spreadsheet Program
Image Editing With Adobe Photoshop, Adobe Illustrator, Freehand, Adobe Acrobat Reader, Adobe Acrobat Professional, Corel Draw, Framemaker, Indesign

Languages

Russian

Native

German

Advanced

English

Advanced

Education

Mar 2003 - Jan 2005

CDI

IT management assistant · Nuremberg, Germany

Sep 1989 - Jul 1994

St.-Petersburger Theater Akademie

Theatre Scientist · Theatre Studies · Saint Petersburg, Russian Federation

Sep 1984 - Jun 1988

Musikfachgymnasium

Specialized high school diploma · Music teacher for children's music schools · Saint Petersburg, Russian Federation

Certifications & licenses

Istqb Certified Tester Foundation Level

Sap-System Handling Foundation Level

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Document Manager

Ingenieurgemeinschaft Baustellenmanagement SuedOstLink (InGe BM SOL)

Commercial Assistant

Schlütter's Echte!

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EnBW Energie Baden-Württemberg

Document Manager for Manufacturing Coordination

Framatome

IT Professional Junior

Novartis

Technical Writer

IPTE

Technical Affairs Assistant

IT-Systemhaus der Bundesagentur für Arbeit

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Coperion GmbH

Technical Writer

A2 Doku GmbH

Software Tester

Siemens AG

Certification and Technical Documentation Specialist

MaskTech GmbH

Support Assistant

Gesundheitsamt Nürnberg

Office Clerk

ALSTOM Energie GmbH

Project Assistant

MIRO Mineralölraffinerie Oberrhein Verwaltungs GmbH

Project Assistant

Edvance

IT Support Specialist

carriere & more - private Akademie Region Franken Nürnberg GmbH

Translation Manager

PAUL HARTMANN AG

Project / Team Assistant

Siemens EM TS

Secretary

SiCrystal AG

Technical Writer

Niehoff Maschinenfabrik GmbH & Co. KG

Team Assistant

Jones Lang LaSalle

Software Tester

Data Center of the Federal Employment Agency

Team Assistant

Valeo Siemens eAutomotive GmbH

Technical Writer

Bosch Power Tools

Technical Writer

Siemens Mobility

Project Assistant

Hydrometer GmbH (Diehl Metering)

Technical Assistant

Atotech Deutschland GmbH

Technical Secretary

AREVA NP

Secretary

Siemens AG, Sparte SFS

Team Assistant

Siemens AG, Sparte PTD

Project Assistant

Siemens AG, Division PG

Accounting Specialist

Beißer

Skills

Languages

Education

CDI

IT management assistant · Nuremberg, Germany

St.-Petersburger Theater Akademie

Theatre Scientist · Theatre Studies · Saint Petersburg, Russian Federation

Musikfachgymnasium

Specialized high school diploma · Music teacher for children's music schools · Saint Petersburg, Russian Federation

Certifications & licenses

Istqb Certified Tester Foundation Level

Sap-System Handling Foundation Level

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