Polina Poluyko
Document Manager
Experience
Dec 2024 - Present
8 monthsDocument Manager
Ingenieurgemeinschaft Baustellenmanagement SuedOstLink (InGe BM SOL)
- Operational implementation and handling of the document flow between internal and external partners (such as engineering, contractors, project management, certification body, claim management)
- Formal review of documents in the document management system (thinkproject!)
- Setting up and further development of Sharepoints in the early, dynamic development phase of projects in close collaboration with project teams
- Temporary assignment by worx group GmbH, Ahlen (Westfalen).
Aug 2024 - Nov 2024
4 monthsNuremberg, Germany
Commercial Clerk
Schlütter's Echte!
- Creating orders with SAP modules in cooperation with warehouse management
- Reception duties
- Preparing and following up on meetings
- Communication with suppliers, visitors, partner companies, authorities, etc.
May 2024 - Aug 2024
4 monthsDocument Manager
EnBW Energie Baden-Württemberg
- Operational implementation and handling of the document flow between internal and external partners (such as engineering, contractors, project management, certification body, claim management)
- Formal review of documents in the document management system (thinkproject!)
- Setting up and further development of Sharepoints in the early, dynamic development phase of projects in close collaboration with project teams
- Optimizing processes in the documentation area during the development and construction of offshore wind farms
- Temporary assignment by emagine GmbH, Hamburg.
Feb 2024 - Apr 2024
3 monthsErlangen, Germany
Document Manager for Production Coordination
Framatome
- Preparing project-specific final documentation for manufacturing orders of control cabinet production
- Creating new documents and metadata
- Entering and registering documents in the DOCUMENTUM database
- Creating transmittal sheets
- Formal review (QA) of documents
- Initiating and tracking the approval workflow according to project requirements
- Supporting departments with document creation and management
- Temporary assignment by Schmitt GmbH, Tennenlohe.
Sep 2023 - Dec 2023
4 monthsNuremberg, Germany
IT Professional Junior
Novartis
- Unpacking and inventorying new devices
- Shipping packages via logistics portal
- Documenting the project (Access, Excel)
- If needed also the 'aftercare' of the project, meaning: communication with users / handing in the old devices / entering them into the system / having old devices reset
- Temporary assignment by Robert Half, Munich.
Nov 2022 - Aug 2023
10 monthsHeroldsberg, Germany
Technical Writer
IPTE
- Creating user manuals and electrical diagrams for production equipment using Adobe FrameMaker and SolidWorks
- Creating parts lists with Navision
- Electronic filing, storage, and archiving of documentation
- Printing documentation and organizing binders
- Proofreading English translations done by external service providers
- Assignment by CE-SYS Group AG, Ilmenau.
May 2022 - Nov 2022
7 monthsNuremberg, Germany
Assistant for Technical Affairs
IT-Systemhaus der Bundesagentur für Arbeit
- Supporting the team and management of the SEM4 department (data centers and basic infrastructure)
- Procuring literature from the technical library (e.g. applicable standards and guidelines for IT operations)
- Processing orders for permissions, consulting, equipment, and materials for the data centers
- Preparing and following up on meetings
- Verifying performance records of external staff
- Scheduling
Feb 2022 - Apr 2022
3 monthsWeingarten, Germany
Project Assistant
Coperion GmbH
- Creating and sending transmittal orders for technical documentation using the SharePoint application
- Assignment by IKS Engineering, Ulm.
Sep 2021 - Jan 2022
5 monthsNuremberg, Germany
Technical Writer
A2 Doku GmbH
- Creating and updating manuals considering editorial guidelines and applicable standards with the specialist departments
- Independently researching relevant content in close cooperation
- Structuring and modularizing existing content
- Creating and editing technical graphics from CAD files
- Managing existing clients
May 2021 - Aug 2021
4 monthsFürth, Germany
Software Tester
Siemens AG
- Developing, optimizing, and documenting test processes in the TIA Portal
- Getting familiar with the TIA WinCC application – focus on faceplates
- Reviewing existing test plans, executing them, and documenting the test results
- Using version control systems like TFS/Git to load software to be tested
- Assignment by QUINTEC Gesellschaft für Datentechnik mbH.
Nov 2020 - Apr 2021
6 monthsNuremberg, Germany
Certification and Technical Documentation Specialist
MaskTech GmbH
- Project planning, creating and conducting product tests
- Preparing documentation for certification according to Common Criteria (international standard for evaluating security features of IT products)
- Maintaining operating system manuals
- Participating in DIN committees for the development of ISO standards
Sep 2020 - Oct 2020
2 monthsNuremberg, Germany
Support Staff
Gesundheitsamt Nürnberg
- Communication with authorities
- Telephone service (incoming and outgoing calls)
- Database maintenance
Aug 2020 - Sep 2020
2 monthsNuremberg, Germany
Office Clerk
Alstom Energie GmbH
- Creating repair orders in the company's SAP module
- Checking repair orders
- Filing
- Assignment by team Kraft GmbH, Nuremberg.
Feb 2020 - Apr 2020
3 monthsKarlsruhe, Germany
Project Assistant
MIRO Mineralölraffinerie Oberrhein Verwaltungs GmbH
- Creating purchase requisitions in SAP
- Assigning user roles and filing project-related documentation
- Handling R&Is (copying, scanning, printing)
- Processing technical documents (translating, formatting, creating graphics, etc.)
- Assignment by Sthree Temp Experts GmbH, Frankfurt.
Sep 2019 - Nov 2019
3 monthsErlangen, Germany
Project Assistant
Edvance
- Supporting the project management and the team
- Organizing business trips and project meetings
- Managing conference rooms
- Bilingual (German, English) correspondence and communication with foreign partners, clients, and colleagues
- Scheduling
- Assignment by Brunel GmbH, engineering service provider, Nuremberg.
Apr 2019 - Aug 2019
5 monthsNuremberg, Germany
IT Support Staff
carriere & more - private Akademie Region Franken Nürnberg GmbH
- Maintaining the interactive learning platform Moodle (Modular Object-Oriented Dynamic Learning Environment)
- Entering and correcting learning content
- Creating automated notifications for participants
- Creating and managing online courses
Mar 2019 - Apr 2019
2 monthsHeidenheim, Germany
Translation Manager
Paul Hartmann AG
- Independently coordinating multilingual translation projects
- Obtaining quotes and awarding contracts (working with translation agencies)
- Translating and editing texts
- Proactively coordinating with internal and external stakeholders – including the review and approval process
- Project management and creating glossaries in the ACROSS translation tool
- Quality management and documentation
- Temporary assignment by Progressive Recruitment, Munich.
Jun 2018 - Dec 2018
7 monthsErlangen, Germany
Project / Team Assistant
Siemens EM TS
- Managing correspondence, preparing meeting minutes
- Organizing internal and external meetings, creating presentations
- Managing reminders, partially responding to inquiries, archiving, handling travel notifications and expense reports, scheduling and tracking appointments
- Organizing monthly project meetings, performing general office tasks such as copying, scanning, faxing
- Supporting the project team in creating documents and correspondence, e.g. reports, minutes, etc., possibly collaborating with other departments within the division
- Managing and archiving technical documentation using the ThinkProject document management system
- Gathering information
- Temporary assignment by Alpha Engineering GmbH & Co. KG, Nuremberg.
Dec 2017 - May 2018
6 monthsNuremberg, Germany
Secretary
SiCrystal AG
- Organizing and overseeing appointments and business processes
- Internal and external correspondence with minimal guidance
- Assisting project managers with all organizational matters
- ISO-compliant organization and handling of project filing and technical documentation
- Taking minutes during meetings
- Planning and executing logistical arrangements for meetings
- Temporary assignment by Takenaka Europe GmbH, Düsseldorf.
Nov 2017 - Nov 2017
1 monthSchwabach, Germany
Technical Writer
Niehoff Maschinenfabrik GmbH & Co. KG
- Compiling and producing order-specific operating manuals for machines and systems and other documents (e.g. spare parts lists), as well as preparing them for shipment and archiving them in the document management system
- Checking order-specific operating manuals for completeness and missing translations
- Temporary assignment by I. K. Hofmann GmbH, Nuremberg.
Aug 2017 - Oct 2017
3 monthsNuremberg, Germany
Team Assistant
Jones Lang LaSalle
- Supporting the project team with all administrative tasks
- Performing general secretarial duties
- Creating monthly reports, proposals, and analyses in German and English
- Actively supporting and serving the advertising group
- Handling and managing contracts and forms
- Temporary assignment by Amadeus Fire, Munich.
May 2017 - Jul 2017
3 monthsNuremberg, Germany
Software Tester
Rechenzentrum der Bundesagentur für Arbeit
- Manually testing form templates
- ISTQB Certified Tester Foundation Level certification (exam passed)
- Basic knowledge of agile work on TFS server
- Temporary assignment by ISO Software Systems, Nuremberg.
Mar 2017 - Apr 2017
2 monthsErlangen, Germany
Team Assistant
Valeo Siemens eAutomotive GmbH
- Managing/booking employee time accounts with SAP R05
- Supporting purchasing: creating purchase requisitions with SAP
- Booking travel services
- Preparing travel expense reports and hospitality receipts
- Managing rooms and other administrative tasks
- Temporary assignment by Schmitt GmbH, Erlangen.
Sep 2015 - Mar 2017
1 year 7 monthsLeinfelden-Echterdingen, Germany
Technical Writer
Bosch Power Tools
- Changing/updating existing user manuals using the XML-based authoring system TIM-RS
- Creating/editing graphics with Corel Draw and Illustrator
- Updating/creating layouts
- Attending internal and external training for the TIM-RS authoring system, Adobe InDesign, and FrameMaker
- Project-based (SIMPLIFY project) assignment by Hays Temp GmbH, Stuttgart.
Dec 2014 - Aug 2015
9 monthsErlangen, Germany
Technical Writer
Siemens Mobility
- Editorial work with the Confluence authoring system
- Creating, adjusting, and translating (German-English) page content
- Generating monthly statistics for internal users
- Managing customer inquiries through the OTRS ticketing system
- Working with internal glossaries (Dragoman)
- Temporary assignment by barcatta GmbH.
Jun 2014 - Dec 2014
7 monthsAnsbach, Germany
Project Assistant
Hydrometer GmbH (Diehl Metering)
- Technical data evaluations
- Translating technical documentation from English and German into Russian (normative documents, guidelines, test reports from the lab, etc.)
- Administrative and organizational support of the project team
- Preparing project-related reports
- Temporary assignment by Hays Temp GmbH, Nuremberg.
Jan 2012 - May 2014
2 years 5 monthsFeucht, Germany
Technical Clerk
Atotech Deutschland GmbH
- Creating, editing, and translating (German-English) user manuals and electronic parts catalogs for production equipment using the Schema ST4 authoring system and Across translation software
- Working on technical drawings with Adobe Illustrator, Corel Draw, and CAD (Autodesk Inventor) applications
- Creating parts lists in MS Excel from SAP MM
- Electronic filing, storage, and archiving of documentation using the PRO.FILE archiving system
- Temporary assignment by Engineering People, Nuremberg.
Oct 2008 - Oct 2011
3 years 1 monthErlangen, Germany
Technical Secretary
AREVA NP
- Database maintenance
- Creating SQL queries for the MS Access databases
- Generating statistics and reports in MS Excel
- Preparing weekly and monthly reports on technical progress (in English) for the piping department
- Document management using Documentum – creating and customizing templates for technical documentation, sending emails according to distribution rules
- Project-based (Taishan) assignment by Peters Engineering, Ludwigshafen.
Jun 2008 - Sep 2008
4 monthsErlangen, Germany
Secretary
Siemens AG, Sparte SFS
- Booking travel and expense reports using internal SAP modules
- Booking meeting and hotel rooms
- Bilingual (German, English) correspondence and communication with other departments
- Creating PowerPoint presentations
- Temporary (cover) assignment by Lorenz Office, Nuremberg.
Aug 2007 - Jun 2008
11 monthsErlangen, Germany
Team Assistant
Siemens AG, Sparte PTD
- Booking travel and expense reports using internal modules (Travel Net, Travel Expenses)
- Booking meeting rooms and hotel rooms
- Creating PowerPoint presentations and MS Visio org charts
- Organizing and attending an external (Regensburg) seminar (in English)
- Bilingual (German, English) correspondence and communication with employees and external partners (England, Netherlands)
- Project-based (BritNed) assignment by AlphaConsult KG, Nuremberg.
Mar 2007 - Jul 2007
5 monthsErlangen, Germany
Project Assistant
Siemens AG, Sparte PG
- Receiving and sending technical drawings and documentation using the SAP PDM document management system
- Creating, maintaining, and managing bilingual (German, English) documentation listings (Excel)
- Project-based assignment by Berg Zeitarbeit, Nuremberg.
Jan 2006 - Mar 2007
1 year 3 monthsWendelstein, Germany
Accounting Specialist
Fa. Beißer
- Posting business transactions using the DATEV Re/We program
- Communication and correspondence with tenants, suppliers, notaries, and law firms
Languages
Russian
NativeGerman
AdvancedEnglish
Advanced Education
Mar 2003 - Jan 2005
CDI
IT Management Assistant · IT Management Assistant · Nuremberg, Germany
Sep 1989 - Jul 1994
St. Petersburger Theater Akademie
Theater Studies Graduate · Theater Studies · Saint Petersburg, Russian Federation
Sep 1984 - Jun 1988
Musikfachgymnasium
Music Teacher for Children's Music Schools · Saint Petersburg, Russian Federation
Certifications & licenses
SAP System Handling Foundation Level
SAP
ISTQB Certified Tester Foundation Level
ISTQB
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