Max Grauer
PMO Lead for Governance Project Document Management
Experience
PMO Lead for Governance Project Document Management
Deutsche Telekom Business Customers GmbH
- Led the data migration from ImageMaster to SharePoint while adhering to strict data security standards
- Developed an optimized process concept to increase efficiency
- Created and managed a detailed project plan with MS Project, including milestone and resource management
- Coordinated all stakeholders and produced governance documentation up to go-live
- Used the SAP Project System for project control
- Managed a team of 4 people
PMO IT Project Management / Freelancer
ITZBund – Federal Administration Portal (Bund-ID – Public Service)
- Supported the cut-over and go-live process
- Tracked operational tasks in Jira to meet targets
- Created project documentation and KPI-based reporting
- Provided results-oriented status reporting to stakeholders
- Ensured process standardization and compliance with requirements
- Maintained and improved PMO processes and tools
IT Project Manager / Freelancer
Rolls-Royce Power Systems
- Planned and executed the SharePoint and Exchange migration as part of an M&A project
- Led the project from concept to implementation
- Coordinated project progress closely with top management
- Managed a project team of 57 members
- Held budget responsibility for €1.86M
PMO Data and Process Analyst / Freelancer
Thryvetalent (client BMW AG)
- Analyzed and optimized processes in the digital media area
- Identified and defined new interfaces and workflows
- Implemented and realigned existing processes within the IT landscape
Scrum Master / Freelancer
Daimler AG
- Led the subproject in the Soft-DevOps WLTPS Service area
- Conducted SAFe PI plannings
- Facilitated daily stand-ups and sprint planning
- Tracked tasks in Jira and reported in Confluence
- Ran retrospective workshops to identify and solve issues
- Introduced new processes to improve work quality and performance
- Supported a team of 7 people with a project budget of approx. €4M
Project Manager / Partner
Alternative Investment Handelsgesellschaft Holding GmbH
- Project development in the field of hydrogen production and injection into the power-to-gas network
- Preparation of business cases and project structure plans
- Analysis and derivation of organizational models for various target market scenarios
- Introduction of process management in operational project business to increase productivity
- Establishment of finance and investor groups for project financing
- Responsibility for a project volume of approximately €7.2 million
Project Manager / PMO
BoschMahleTurboSystems GmbH & Co. KGaA
- Supported the division manager in operational and strategic project business
- Conducted internal departmental and project audits based on the project management manual
- Continuous process improvement and implementation of new methods
- Organized project reviews and prepared project managers for ISO 9001 audits
- Maintained and further developed the project management manual
- Developed and rolled out a web-based Project Cockpit 2.0 with SharePoint
- Conducted cross-departmental and plant-wide current vs. target analyses and created workflows
- Formulated requirement specifications for software interfaces
- Reduced data aggregation time by approximately 46%, saving personnel resources
- Improved operational decision-making with up-to-date data
Project Coordinator
Mercedes Benz Technology GmbH & Co. KGaA
- Coordinated global interfaces and managed international sites
- Planned, created, and monitored project schedules with MS Project
- Operated task tracking and status reporting
- Introduced and facilitated workshops on Agile and PRINCE2
- Handled strategic reporting and coordination of subprojects for executive management
- Participated in stakeholder and client meetings for strategic planning
International Student
Shafston University, Brisbane
- Attended a business English language program, certified by the Council of Europe
Project Coordinator / Project Management Support
XpsNET e.K. on behalf of Daimler AG
- Created and managed detailed schedules for sled tests using MS Project
- Designed and implemented innovative concepts to optimize testing procedures
- Organized, conducted, and evaluated sled tests to ensure technical requirements
- Prepared specifications according to Daimler module strategy
- Led meetings, defined actions, and consistently tracked implementation
- Managed parts procurement by creating purchase requisitions in the SAP/MM module
Industries Experience
See where this freelancer has spent most of their professional time. Longer bars indicate deeper hands-on experience, while shorter ones reflect targeted or project-based work.
Experienced in Automotive (9 years), Energy (2.5 years), Government and Administration (1.5 years), Telecommunication (1 year), Education (1 year), and Manufacturing (0.5 years).
Business Areas Experience
The graph below provides a cumulative view of the freelancer's experience across multiple business areas, calculated from completed and active engagements. It highlights the areas where the freelancer has most frequently contributed to planning, execution, and delivery of business outcomes.
Experienced in Project Management (13.5 years), Information Technology (10 years), Product Development (4.5 years), Quality Assurance (3 years), Investments and M&A (1.5 years), and Operations (1.5 years).
Summary
As a graduate industrial engineer with over 15 years of experience leading and managing complex IT and infrastructure projects, including several PMO mandates in large corporations and the public sector, I have built a career that matches your SAP S/4 program's requirements in both content and methodology. My expertise covers governance implementation, resource and risk management, KPI-based reporting, stakeholder communication up to the C-level, and the establishment and operation of PMO structures according to established standards (e.g., PRINCE2, PMBOK, Scrum, SAFe).
Currently, I lead the Governance Project Document Management at Deutsche Telekom Business Customers GmbH. I am responsible for migrating the DMS from ImageMaster to SharePoint under high security requirements, developing and rolling out an optimized process concept, creating and controlling a detailed project plan with MS Project, and coordinating all stakeholders up to go-live. This role aligns almost completely with the tasks you described—especially governance execution, performance monitoring and stakeholder communication.
I also have extensive project experience in the public sector. At ITZBund, I worked as a PMO in the 'Bund-ID' project. I supported the cut-over process, tracked operational tasks in Jira, prepared KPI-based reporting and ensured process standardization. This shows my ability to operate in highly regulated and politically sensitive projects with methodological precision and cross-functional team leadership—an essential foundation for a global SAP S/4 program.
I strengthened my methodological skills at Daimler AG as a Scrum Master in a DevOps project, where I moderated PI plannings, led retrospectives and implemented continuous process improvements. I also bring experience from M&A migration projects (Rolls-Royce Power Systems), where resource planning, risk management and close coordination with top management were crucial—skills required for your program as well.
I am proficient with all relevant tools like Jira, Confluence, MS Project, SharePoint and SAP PS. My working style is structured, results-oriented and focused on presenting complex information clearly to C-level decision-makers.
I am confident that my experience and methodological know-how will add immediate value to your SAP S/4 program, and I look forward to discussing this with you in person.
Skills
- Project Management Tools: Ms Project, Jira, Confluence, R-plan, Sap Project System
- Erp Systems: Sap Mm, Sap Sd, Nav Erp/crm, Aris-erp
- Data Management: Sharepoint, Sql, Tableau, Data Migration, Imagemaster
- Other Tools: Microsoft 365, Teams, Doors Request, Dialog, Ms Office
- Project Management Methods: Scrum Master Csm, Prince2, Full Stack Project Manager, User Story Definition, Sprint Planning, Pmo Skills, It Project Leadership, Data Migration
Languages
Education
Esslingen University of Applied Sciences
Diploma, focus on Project Management · Industrial Engineering · Esslingen, Germany · 1.8
Technical college entrance qualification · Sindelfingen, Germany
Technical college entrance qualification · Rottenburg, Germany
Certifications & licenses
Prince2 Foundation
Scrum Master
Profile
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