Max G. - PMO - Head of Governance Document Management Project (DMS)

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Tübingen, Germany

Experience

Jul 2024 - May 2025

11 months

PMO - Head of Governance Document Management Project (DMS)

Deutsche Telekom Geschäftskunden GmbH

Leading the data migration (ImageMaster → SharePoint) under strict data security standards
Developing an optimized process concept to increase efficiency.
Creating and managing a project plan with MS Project, including milestone and resource management
Coordinating stakeholders and creating governance documentation until go-live
Using the SAP Project System for project management
Team size: 4 people
Area: IT infrastructure
Tools: Jira, Confluence, Teams, MS Project, WebTools, ImageMaster, SharePoint

Jan 2023 - May 2024

1 year 5 months

PMO - IT Project Management / Freelancer

ITZ Bund – Federal Administration Portal (Bund-ID – Public Sector)

Supporting cut-over and go-live phase
Tracking operational tasks in Jira to achieve goals, creating project documentation, monitoring KPIs
Result-oriented status reporting with stakeholders
Ensuring process standardization and requirements
Maintaining and improving PMO processes and tools
Area: IT infrastructure
Tools: S3 Storage, Cubernetics, Jira, Confluence, Teams, MS Project, WebTools

May 2022 - Dec 2022

8 months

IT Project Manager / Freelancer

Rolls-Royce Power Systems

M&A – SharePoint and Exchange migration, SAP PM migration project of the acquired company into the existing corporate network
Leading the project from planning to implementation
Aligning project progress with top management
Team size: 57 employees
Project budget: €1.86 million
Area: IT infrastructure
Tools: MS Project, Teams, Jira, Confluence, Office

Feb 2022 - Apr 2022

3 months

PMO Data and Process Analyst / Freelancer

Thryvetalent (Client BMW AG)

Analyzing and optimizing processes in digital media
Identifying new interfaces, as well as defining new workflows
Implementing and realigning existing processes into the existing IT landscape.
Area: Development
Tools: Jira, Confluence, MS Project, ARIS

Jan 2018 - Dec 2021

4 years

Scrum Master / Freelancer

Daimler AG

Leading the sub-project in Soft-DevOps - WLTPS Service
Conducting PI planning (SAFe).
Holding daily stand-ups for sprint planning
Tracking tasks in Jira
Periodic, results-oriented reporting and documentation of completed sprints in Confluence
Conducting retrospective workshops for problem identification and solution finding
Translating new insights and establishing new processes to improve work quality and performance
Team size: 7 people, project budget approx. €4 million
Area: Development
Tools: Doors, Jira, Confluence, MS Project, ARIS

Feb 2016 - Oct 2017

1 year 9 months

Project Manager / Partner - Self-employed

Alternative Investment Handelsgesellschaft Holding GmbH

Project development in the field of hydrogen production and feeding it into the power-to-gas network
Creation of business cases and project structure plans, analysis and derivation of concepts for organizational models in various target market scenarios
Introduction of process management in operational project business to increase productivity and achieve goals
Establishment of finance and investor groups for project financing
Project volume approx. €7.2 million
Area: Business Development
Tools: MS Project, Slack, Office, AutoCAD Inventor

Oct 2012 - Dec 2015

3 years 3 months

Project Manager / PMO

BoschMahleTurboSystems GmbH & Co. KGaA

Supported the division manager in operational and strategic project business
Conducted internal department and project audits based on the PMH
Continuously improved project management processes and implemented methods and processes
Organized project reviews, prepared individual project managers for the ISO 9001 project audit
Maintained and continuously updated the project management manual
Implemented the web-based project cockpit 2.0 - developed a web-based reporting tool using SharePoint
Carried out cross-department and cross-plant current/target analysis of reporting, created a new workflow model, drafted the requirements specification for the software interfaces, conducted the kickoff, and rolled out the project
Reduced the time needed to aggregate data for project review creation by approx. 46%, saving personnel resources
Improved operational decision-making with up-to-date data
Implemented new project management standards for project leadership
Area: Project Management Office / PMO
Tools: SharePoint, MS Project, Office

Sep 2011 - Aug 2012

1 year

Project Coordinator

Mercedes Benz Technology GmbH & Co. KGaA

Coordinated global interfaces and managed collaboration with international locations to ensure smooth project workflows
Planned, developed, and monitored project schedules as well as tracked tasks operationally using MS Project
Introduced and facilitated workshops to implement modern project management methods (e.g., Agile, PRINCE2)
Provided strategic reporting and coordinated subprojects to support executive management
Supported stakeholder and client meetings for strategic planning and implementation of site projects
Area: Project Management Office / PMO
Tools: MS Project, Office, RPlan, SAP SD

Sep 2010 - Jun 2011

10 months

Brisbane, Australia

International Student

Shafston University

Business English - language trip to Australia, Cambridge Council of Europe

Feb 2010 - Sep 2010

8 months

Project Coordinator / Project Management Support

XpsNET e.K. on behalf of Daimler AG

Created and managed precise schedules for test runs using project management tools (e.g., MS Project)
Designed and implemented innovative concepts to optimize sled tests in vehicle development
Organized, executed, and analyzed sled tests to ensure technical requirements
Prepared requirement specifications according to Daimler module strategy to define precise project requirements
Led meetings, defined actions, and tracked implementation to completion
Efficiently managed parts procurement by creating purchase requisitions in the SAP MM module for vehicle assembly
Area: VS20 VAN - Passive Safety Development
Tools: MS Project, SAP MM, DOORS, Office

Summary

As a diploma industrial engineer with over 15 years of experience in leading and managing complex IT and infrastructure projects, including several PMO assignments in corporations and the public sector, I look back on a career that matches exactly the content and methodology requirements of your SAP S/4 program. My expertise includes governance implementation, resource and risk management, KPI-based reporting, stakeholder communication up to the C-level, as well as building and operating PMO structures according to established standards (e.g. PRINCE2, PMBOK, Scrum, SAFe).

Currently, I lead the Document Management governance project at Deutsche Telekom Geschäftskunden GmbH. Here, I was responsible for migrating the DMS from ImageMaster to SharePoint under the highest security requirements, developing and introducing an optimized process concept, creating and managing a detailed project plan with MS Project, and coordinating all stakeholders until go-live. This role matches almost entirely the tasks you described – especially governance execution, performance monitoring, and stakeholder communication.

I have also gained extensive project experience in the public environment. At ITZBund, I served as PMO in the "Bund-ID" project. There, I supported the cut-over process, tracked operational tasks in Jira, created KPI-based reporting, and ensured process standardization. This shows that I can navigate highly regulated and politically sensitive projects, bringing both methodological precision and interdisciplinary team leadership – an important foundation for a global SAP S/4 program.

My methodological foundation was strengthened, among others, at Daimler AG as a Scrum Master in a DevOps project, where I facilitated PI plannings, led retrospectives, and implemented continuous process improvements. Additionally, I bring experience from M&A migration projects (Rolls-Royce Power Systems), where resource planning, risk management, and close coordination with top management were crucial – competencies also required in your program.

My way of working is structured, result-oriented, and characterized by the ability to present complex content clearly to C-level decision-makers.