Delia H.

Head of Contract Management and EPCM Procurement

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Hamburg, Germany

Experience

May 2024 - Present
1 year 8 months
Hamburg, Germany

Head of Contract Management and EPCM Procurement

Well Project Management UG

  • Develop, implement, and manage the contract management framework, ensuring alignment with company policies and legal requirements
  • Oversee the drafting, negotiation, execution, and administration of contracts
  • Lead the procurement process for EPCM services, including the development of procurement strategies, tendering, evaluation, and award of contracts
  • Identify and evaluate potential EPCM contractors and suppliers, conducting due diligence to ensure they meet company standards
  • Negotiate contract terms, pricing, and conditions to achieve the best value for the company
  • Develop and maintain a contract database, ensuring all contracts are accurately recorded and easily accessible
  • Monitor contract performance and manage contract modifications, renewals, and terminations
  • Resolve contract disputes and claims in collaboration with legal counsel
Sep 2020 - Dec 2023
3 years 4 months
Krefeld, Germany

Head of Subcontracting Management

Well Project Management UG

  • Oversee organizational contract development – over 30 contracts
  • Manage claiming process, drafting letters and answering claims – over 400 letters
  • Implement change management for contract variations – over 1000 changes including handling PO issuance process
  • Oversee invoicing process of 30 contractors using SAP/Maximo PO process
  • Prepare and negotiate business contracts
  • Prepare tender packages for inquiry, analyze offers from contractors, and follow up until assignment
  • Oversee project document controlling process and project administrative department
  • Identify contract risks and develop mitigation actions
  • Monitor contractual compliance (milestones, deliverables, actions)
  • Define contract administration processes, internal guidelines, procedures, and templates for the project and support the project team
Aug 2019 - Sep 2020
1 year 2 months
Kutno, Poland

Senior Contract Manager & Cost Controller

Well Project Management UG

  • Prepare detailed cost reports and forecasts for internal use and external stakeholders, highlighting variances between actual and budgeted costs
  • Report on change management activities
  • Monitor milestone progress and prepare customer billing processes
  • Provide critical assessment of all budgets and cost projections
  • Monitor the status of all purchases, invoicing, and delivery up to project closure using Ariba
  • Perform project costing related reporting to the team and management monthly to ensure expenditures stay within budget
  • Develop and implement proactive solutions for cost savings
  • Develop and implement cost control systems and procedures to track project budgets, expenditures, and forecasts
  • Analyze financial data to identify trends, discrepancies, and cost-saving opportunities, and present findings to management
Jan 2018 - Aug 2020
2 years 8 months
Hamburg, Germany

Lead Contract Manager

Well Project Management UG

  • Oversee organizational contract development – over 10 contracts
  • Manage claiming process, drafting letters and answering claims – over 100 letters
  • Implement change management for contract variations – over 300 changes
  • Oversee invoicing process of 10 contractors
  • Coordinate document controlling system and submittal of project documentation from all contractors
  • Support site team with punch list, IQ/OQ list, checklist, SAT, and handover documents
  • Coordinate permitting process and site instructions
  • Manage integrated action list of the project
  • Oversee project administrative department
  • Identify contract risks and develop mitigation actions
  • Define contract administration processes, internal guidelines, procedures, and templates for the project and support the project team
May 2017 - Sep 2020
3 years 5 months
Lörrach, Germany

Senior Contract Manager – Expansion of the Sugar Storage Facility

Mondelez

  • Manage architectural, structural, and MEP design of the sugar storage building (4,000 sqm, 35 m height)
  • Conduct construction management
  • Perform CAPEX calculation
  • Manage tender process under VOB contract
May 2017 - Sep 2020
3 years 5 months
Kleve, Germany

Senior Contract Manager – Factory Extension

Upfield

  • Oversee dismantling, transportation, installation, and commissioning of new packaging equipment and fillers
  • Manage new tank farm and piping for new equipment and products
  • Handle CAPEX of approximately €5 million
Mar 2016 - May 2017
1 year 3 months
Bucharest, Romania

Procurement Contract Specialist

Iken Construct Management SRL

  • Prepare tender packages for issuance, including financial proposal and eligibility documents
  • Draft clarifications and letters, and participate in meetings
  • Prepare contracts and negotiate terms and prices with subcontractors
  • Monitor contractual compliance
  • Act as management representative for integrated management system certification and prepare documents for authorization/re-authorization
Jun 2012 - Mar 2016
3 years 10 months
Bucharest, Romania

Procurement Specialist in Investments and Acquisition Department and EU Funding Programs Department

Bucharest City Hall

  • Ensure all procurement activities comply with public procurement laws, regulations, and institutional policies
  • Analyze procurement expenditures to identify cost-saving opportunities
  • Monitor supplier performance against contract terms and service level agreements
  • Develop and implement risk management strategies and contingency plans
  • Draft the annual budget and procurement plan
  • Negotiate contracts and conduct clarifications meetings with vendors
  • Support permitting services for construction
  • Analyze EU programs, guidelines, and applicable legislation
  • Prepare documentation to obtain non-reimbursable financing
  • Ensure project implementation according to plan

Summary

Highly skilled and results-driven EPCM Contract Manager with over a decade of extensive experience in negotiating complex contracts, optimizing procurement processes, and leading change management initiatives. Proven expertise in managing multi-million-dollar projects within diverse industries, ensuring compliance, cost-effectiveness, and strategic alignment with organizational goals. Committed to excellence and continuous improvement, ready to bring valuable insights and leadership to any organization.

Skills

  • Sales And Contract Negotiation Management
  • Financial Analysis & Reporting
  • Talent Acquisition & Retention
  • Risk Management
  • Budgeting, Forecasting & Cash Management
  • Staff Training And Development
  • Subcontracting
  • Document Controlling
  • Site Administration

Languages

Romanian
Native
English
Advanced
Spanish
Intermediate
German
Elementary

Education

Oct 2012 - Jun 2014

Academy of Economic Studies, Bucharest

Master’s degree · Management · Bucharest, Romania

Oct 2009 - Jun 2012

Academy of Economic Studies, Bucharest

Bachelor’s degree · Management · Bucharest, Romania

Certifications & licenses

Procurement Expert

Project Manager

Trainer

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