Klemens H.
Project Coordinator/PMO and Document Management Expert
Experience
Jul 2025 - Dec 2025
6 monthsProject Coordinator/PMO and Document Management Expert
DAX 40 Energy Company
- Consolidation and standardization of time, cost, and status reports as well as master scheduling for multiple parallel construction projects
- Migration and maintenance of project-relevant data (schedules, costs, risks) into the central project management tool
- Creating and analyzing reports to gain project-related insights
- Requesting, filing, and structured management of reports and plans in coordination with internal stakeholders according to internal guidelines
- Maintaining, tracking, and updating task lists and planner boards from internal project meetings
- Analyzing existing document structures (file shares, SharePoint, OneDrive) and developing a migration plan to a new SharePoint structure
- Co-developing the new DMS structure
- Planning and conducting training for employees on using the new repository
Jan 2025 - Dec 2025
1 yearCaponago, Italy
LMS/DMS Consultant (d.velop DMS Process Consultant)
Corden Pharma Caponago
- D3 Software Key User Training
- Direct D3 software consulting
Nov 2024 - Present
1 yearFreelance Business Consultant
Freelance Business Consultant
- Project management
- QA assistant
- Training management
- Document management
- Audit / inspection preparation
Sep 2024 - Dec 2024
4 monthsGlobal Process Owner Business
Corden Pharma International
- Rollout of the LMS/DMS (d.velop) system for Corden Pharma International and Corden Pharma Caponago (700 employees)
- Transfer and validation of system documentation from local site to global
- Acting as interface between global team and local sites (Caponago, Fribourg, Frankfurt)
- Creating training documents for the document management system and training global and local employees
Jan 2024 - Feb 2025
1 year 2 monthsFrankfurt, Germany
QA Consultant / Document Specialist
Corden Pharma Frankfurt am Main
- Implementation and training of a new learning management and document management system (d.velop LMS/DMS) for the Frankfurt am Main site (70 employees)
- Conducting user acceptance tests (UAT)
- Successful preparation and execution of a regulatory inspection to achieve the first GMP certificate (notetaker and SME for DMS and LMS system)
- Creating and optimizing standard operating procedures (SOPs) for process improvement
- Managing qualification documents, including checking for completeness, approval, and archiving (GMP)
- Preparing and maintaining qualification lists for systematic documentation
- Managing training materials, tracking training lists, ensuring all employees are trained, and archiving training documents
- Supporting customer audits (back office and SME)
Jun 2023 - Jan 2024
8 monthsProject Assistant (PMO) for IT Project Implementation
DAX40 company in the IT sector
- Supported planning of project phases, including IT work packages
- Coordinated the project schedule with team leaders and all stakeholders
- Covered all PM disciplines: project scheduling, detailed work plan, risks, issues, budget and costs, testing and transition
- Prepared and led steering committee meetings
- Assisted in implementing an improved time tracking system for Taiwan in coordination with the local plant expansion
- Managed scope changes and adjusted milestone schedules in MS Project (setup, testing, data migration, go-live, hypercare)
Apr 2023 - Jul 2023
4 monthsProject Manager (PMO)
International Health Summit
- Conducted market research and developed a comprehensive event concept
- Created materials for sponsors and partners
- Coordinated and served as point of contact for internal and external stakeholders in cooperation with a project partner
Mar 2023 - Nov 2024
1 year 9 monthsConsultant
SILREAL GmbH
- Platform management
- Business development and account management
- Internal restructuring
- Project management
Mar 2023 - May 2023
3 monthsTechnical support and preparation for a trip to China
Federal Ministry of Health
- Networked various stakeholders
- Identified relevant private and public healthcare institutions in Hong Kong
- Liaised with Chinese institutions
Feb 2022 - Jun 2022
5 monthsGermany
Project Manager for Learning Management System Rollout
Germany
- Managed the project with reporting to the global team
- Executed and supported the rollout operationally with MS Project
- Analyzed and assessed changes
Jan 2021 - Present
4 years 10 monthsVolunteer Speaker
FOS Landsberg am Lech
Aug 2020 - Dec 2022
2 years 5 monthsWorking Student in Quality Management & Compliance (GMP)
CSL Vifor (formerly Vifor Pharma)
- Maintaining the Learning Management System
- Handling complaints and returns
- Preparing trend analyses
- Onboarding new working students
- General administrative tasks
Summary
As a dedicated project coordinator and specialist in document and learning management systems (DMS/LMS), I bring extensive experience from regulated industries like pharmaceuticals (GMP) and energy. In projects at international companies, I have supported both global rollouts and cross-site consolidations – from introducing and optimizing audit-compliant DMS/LMS structures to planning and delivering employee training. My profile combines classic project management skills with a deep understanding of quality assurance, structured data management, and sustainable knowledge transfer. With an academic background in business psychology and a strong affinity for process optimization and interface communication, I can efficiently implement complex requirements and empower teams in dynamic project environments.
Languages
German
NativeEnglish
AdvancedEducation
Sep 2019 - Nov 2022
HS Fresenius Munich
Bachelor of Science · Business psychology · Munich, Germany
Sep 2016 - Jun 2019
FOS Landsberg am Lech
Technical college diploma in social sciences · Landsberg am Lech, Germany
Feb 2013 - Jul 2016
Private Business School Weilheim
Secondary school diploma · Weilheim in Oberbayern, Germany
Certifications & licenses
GMP certificate
Need a freelancer? Find your match in seconds.
Try FRATCH GPT More actions
Similar Freelancers
Discover other experts with similar qualifications and experience
- English
- Deutsch
2025 © FRATCH.IO GmbH. All rights reserved.