Jana S. - PMO, Project Assistance, Project Controlling

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Butzbach, Germany

Experience

Oct 2023 - Jun 2025

1 year 9 months

Stuttgart, Germany

HR Program Management Assistant

Daimler Truck AG

Supporting program management in project planning, controlling and execution
Organizing daily administrative tasks
Supporting preparation and execution of process integration meetings
Preparing and following up on meetings, including scheduling
Documenting and managing documents in SharePoint and Confluence
Handling orders and verifying invoices (SAP R/3)
Providing 1st level support for HR time management (Oracle HCM), ticket routing and processing

Sep 2022 - Jan 2023

5 months

Bonn, Germany

PMO, Reporting Team

BWI GmbH

Structuring requirements and creating the requirements catalog for a reporting tool
Reviewing and verifying the reporting catalog and KPI catalog
Supporting the Product Owner

May 2020 - Aug 2020

4 months

Frankfurt, Germany

PMO

KfW

Budget planning and actual vs. target comparisons in SAP PPM
Documenting and managing documents on SharePoint
Planning and organizing agile project-related meetings
Conducting continuous quality assurance
Preparing and aligning presentations for management

Mar 2020 - Jul 2022

2 years 5 months

Ennepetal, Germany

IT Reporting / PMO / Demand Support

Dormakaba International Holding AG

Supporting the Demand and Portfolio Manager
Ensuring high data quality in the IT management system (Bee4IT) for data from over 300 internal and external employees, including handling time tracking and self-scheduling issues
Ensuring timely delivery of status reports in Bee4IT for over 100 projects and services
Creating and aligning monthly IT reports and dashboards
Analyzing ServiceNow data and creating reports and dashboards on IT operational performance (incidents, requests, changes, problems)
Preparing and following up on meetings, including scheduling

Feb 2019 - Nov 2019

10 months

Wuppertal, Germany

PMO

Vorwerk SE & Co. KG

Supporting program management in project planning (MS Project, ServiceNow), controlling and execution
Supporting the creation of status reports
Tracking action and decision logs
Tracking risk and issue logs
Project-related effort controlling including reporting (actual vs. target comparisons)
Administering and managing SharePoint and Brainloop
Preparing and following up on meetings, including scheduling

Sep 2014 - Aug 2018

4 years

Frankfurt, Germany

TPL Quality Management / Project Controller / zPMO

Commerzbank AG

Planning and implementation of company-specific quality requirements
Ensuring quality and documentation standards in IT projects (agile SCRUM and classic development)
Tracking and adherence to implemented QA measures in the project
Creating mandatory documents, test plans, and QA manuals
Planning, tracking and reporting of Quality Gates
Supporting project management in planning, steering, and controlling the project
Cross-project effort controlling including reporting (planned vs. actual comparisons, SAP R/3 FI/CO)
Compiling financial key figures
Assisting in planning and controlling the rollout
Executing communication measures during the rollout
Supporting the test manager in test planning and execution
Supporting the operational procurement process
Administering and managing drive access rights
Clearing open items and creating accruals

Sep 2013 - Sep 2014

1 year 1 month

Frankfurt, Germany

Project and Program PMO

KfW

Cross-project effort controlling including reporting (planned vs. actual comparisons, SAP R/3 FI/CO)
Quality control of project results
Maintaining the project plan using MS Project and SAP PPM
Creating status and project reports
Supporting the operational procurement process
Onboarding and offboarding new employees
Coordination contact for the Windows 7 rollout
Assisting in preparing an authorization concept
Preparing project closure
Planning and conducting project meetings

Oct 2011 - Jun 2013

1 year 9 months

Oberursel, Germany

PMO

Braas GmbH

Establishing and leading the project office
Setting up the project plan and tracking project progress (MS Project)
Creating status and project reports as well as presentations for stakeholders
Budget controlling for workstreams and line department (SAP R/3 FI/CO)
Quality control of project results
Supporting the introduction of ITIL processes
Supporting the implementation of an IT service management platform
Coordinating internal and external project partners
Creating project closure documentation and supporting handover to the line organization
Preparing and following up on meetings, including scheduling coordination

May 2010 - Oct 2011

1 year 6 months

Darmstadt, Germany

Service Delivery Manager / Project Support

T-Systems International GmbH

Managing service delivery in time, quality, and costs (responsibility for contract fulfillment in standard and custom scenarios)
Commissioning internal and external deliveries including order processing
Agreeing on efficiency improvement measures in collaboration with SLs
Quality assurance in change management
Implementing ITIL processes
Transition & Transformation Management
Creating CMO documents and project reports, including some third-party vendor management and invoice verification
Managing delivery for all releases
Supporting risk and issue management in large projects
Supporting technical feasibility analyses for migrations (cloud computing)
Creating business cases
Preparing and following up on meetings, including scheduling coordination

Jan 2009 - Apr 2010

1 year 4 months

Bonn, Germany

Project Controller

T-Systems International GmbH

Multi-project controlling
Supporting project planning, reporting, and monitoring
Developing and implementing standards and templates
Managing and coordinating the procurement process, including coordination with purchasing, controlling, and the project manager
Documentation and quality assurance

Jan 2008 - Jan 2009

1 year 1 month

Bonn, Germany

Project Controller

T-Systems International GmbH

Budget control and general project controlling for multiple projects
Management and coordination of the procurement process (SAP R/3)
Support in project planning, reporting, and monitoring
Clearing of purchase obligations, creation of provisions and accruals
Administration and maintenance of the time tracking tool (SAP R/3)

Jul 2007 - Mar 2009

1 year 9 months

Frankfurt, Germany

PMO / Project Controller

Hessische Landesbank (Helaba)

Establishment and management of the project office
Support in project planning (task structure, schedule, and resource planning)
Coordination and administration during the creation of functional specifications
Support in the testing phase, test management, and quality assurance
Project controlling and progress monitoring
Preparation of status and project reports, minutes, and PowerPoint presentations
Preparation and follow-up of meetings, including scheduling
Project filing and general administrative support

Jun 2007 - Dec 2007

7 months

Frankfurt, Germany

Project Assistant

T-Systems International GmbH

Order processing and invoice verification (SAP R/3)
Clearing of obligations, creation of provisions and accruals
Administration and maintenance of the time tracking tool (SAP R/3)
Budget control
Post-project completion tasks
General administrative support

Mar 2006 - Jun 2007

1 year 4 months

Frankfurt, Germany

Support for the Department Head

T-Systems International GmbH

Order processing and invoice verification (SAP R/3)
Production, redesign, and quality assurance of project documents and presentations
Administration and maintenance of the time tracking tool (SAP R/3)
Scheduling and monitoring of appointments
Project plan monitoring
Budget control
Internal training on the time tracking tool

Aug 2005 - Feb 2006

7 months

Frankfurt, Germany

Project Assistant

T-Systems International GmbH

Production, redesign, and quality assurance of project documents and presentations
Order processing and invoice verification (SAP R/3)
Scheduling and monitoring of appointments
Administration and maintenance of the time tracking tool (SAP R/3)
Project plan monitoring
General administrative support