Tobias Polke - IT Consultant & Support

Overath, Germany

Experience

Jan 2021 - Present

3 years 7 months

Cologne, Germany

IT Consultant & Support

International Asset Management Company

Set up and implemented IT governance based on KAIT requirements
Company in complex restructuring at corporate level. Multiple interfaces with other projects, employees, and entities.
Advised on regulatory requirements in IT governance, IT security, KAIT, KAMaRisk & KAGB, ITIL, COBIT
Created emergency manuals and BCM concept per KAIT requirements based on BSI IT-Grundschutz Standard 200-4
Prepared documents for PwC audit
Redesigned access management and risk management according to KAIT
Administration, user management, and setup of RE-VC
Vendor management
Established file structure & naming convention
Change management – communication plan

Jan 2020 - Dec 2021

1 year

Frankfurt, Germany

IT Consultant/Project Manager

Deutsche Kapitalverwaltungsgesellschaft

Analyzed and implemented KAIT in the organization
Company subject to strict BaFin regulations. Prepared for BaFin audit. Multiple interfaces with group service providers.
Conducted gap analysis based on BaFin circulars
Assessed current state and defined target state
Project management: created project plan and implementation plan – Gantt chart
IT–Business liaison
Prepared company for BaFin compliance and audit
Developed policy framework per KAIT, KAMaRisk & KAGB, and ITIL (including ISM)
Vendor management

May 2019 - Present

6 years 3 months

Germany

Executive/Manager

German Financial Service Provider

General management – setting up a finance company
Company in structural build-up
Built a sustainable sales structure
Trained and enabled sales partners
Employee coaching
Led and managed a team – line management responsibilities
Advised private individuals and companies on finance topics
Maximized employee potential

Jan 2019 - Dec 2020

2 years

Cologne, Germany

IT Project Manager

International Asset Management Company

Migrated sales team from MS Dynamics to Salesforce
Project as a central subproject of a larger program to consolidate and optimize collaboration
Process analysis
Stakeholder analysis and management
Requirements management – demand management
Led and organized project meetings
Planned, managed, and controlled the IT project
Created project plan and implementation plan – Gantt chart
Project management – coordinated project participants
IT–Business liaison
Vendor management

Jun 2018 - Aug 2018

3 months

Japan

Analyst/Consultant

Japanese Automotive Supplier – Tier 1

Strategy consulting – developed and planned an expansion strategy for the German market entry (from Japan)
Company subject to strict BaFin regulations. Multiple interfaces with group service providers
Defined corporate objectives
Conducted research in international project teams
Applied Design Thinking
Coordinated international project teams
Prepared decision papers for senior management
Presented findings to senior management

May 2018 - Jun 2018

2 months

United States

Analyst/Consultant

Indiana University

Developed an MVP (Minimum Viable Product) to test a product
Company plans to expand to Germany. Project focused on German market expansion
Applied Design Thinking in international teams
Researched product requirements
Created an MVP for a smart disinfection solution for hospitals
Presented results to senior management

Feb 2018 - Mar 2018

2 months

Sweden

Analyst/Consultant

Swedish Vehicle Outfitter

Developed an expansion strategy for the German market entry (from Sweden)
Company plans to expand to Germany. Project focused on German market expansion
Defined corporate objectives
Conducted research
Coordinated international teams
Prepared decision papers for senior management
Presented findings to senior management

Jan 2018 - Jan 2019

1 year 1 month

Cologne, Germany

Project Manager/Process Consultant

International Asset Management Company

Implemented a company-wide process structure focusing on real estate processes
Company subject to BaFin regulations. Multiple interfaces with group service providers
Clarified project scope
Conducted interviews with service providers
Managed interfaces between departments and vendors
Built the process structure
Coordinated project meetings and participants
Performed process analyses with business units
Modeled processes in BIC
Established file structure
Change management

Mar 2017 - Jan 2019

1 year 11 months

Cologne, Germany

Project Manager/Process Consultant

International Asset Management Company

Built a process landscape focusing on core processes of the asset management company
Large project to create initial company processes
Demand management
Interviewed business units
Identified & defined core processes
Managed interfaces between business units
Built the process structure
Coordinated project meetings
Performed process analyses with business units
Modeled processes in BIC
Established file structure in SharePoint

Oct 2016 - Mar 2017

6 months

Cologne, Germany

Process Consultant/Manager

German Telecom Company

Optimized existing processes
Company outsourced process management. Project as a support service for real estate processes
Demand management
Stakeholder management
Analyzed existing processes
Established risk management including internal control system
Defined sustainable KPIs
Modeled processes in ARIS

Mar 2016 - Oct 2016

8 months

Stuttgart, Germany

Consultant

German Automotive Group

Optimized existing project management standards per IPMA
Standalone project at corporate level
Analyzed existing standards
Aligned with IPMA standards
Led workshops
Defined criteria catalog
Defined a continuous improvement process (CIP)

Oct 2015 - Mar 2016

6 months

Stuttgart, Germany

Project Manager/Support

German Automotive Group

International project management – built a joint platform
Company cooperates with foreign manufacturers. Project at international group level
Led and facilitated international module group workshops
Advised on PEP
Coordinated with Japanese partner companies
Implemented Access database for parts list optimization
Prepared and followed up on workshops

Summary

Business development: Business Development, Strategy, Business Model Canvas, business field development, Innovation Management, potential analyses
(IT) Project and program management: PMO, PM maturity assessment, change/transformation processes, procedure and method development, implementation in companies, trainings, hard skills and soft skills, stakeholder analysis
Process management: analyses, process modeling, optimization, KPIs, CIP (Continuous Improvement Process)
IT consulting: setting up IT governance, regulations, BaFin environment, ITIL, KAGB/KAMaRisk/KAIT/VAIT/BAIT/DORA/BSI, business analyses, demand management, requirements management, vendor management, audit preparations
Financial & investment consulting for companies (e.g. company pension schemes) and private individuals
Interim management/Executive Management