Stefan V. - PMO

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Lörrach, Germany

Experience

Nov 2024 - Jul 2025

9 months

PMO

Roche

PMO for ASPIRE MES integration project, alleviating technical project managers from routine project management responsibilities, with emphasis on risk management.
Monitor and steer compliance-relevant documentation handling.
Establish and monitor a continuous risk management process.
Implement a regular automated reporting system.
Prepare and facilitate the SteerCo meetings.
Organize workshops and team-building activities.
Support validation of test documents in the eVAL Validation tool.
Skills: Risk management, project reporting, data analysis, communication, project management, organizational and leadership skills, critical thinking, problem-solving.

Jan 2023 - Dec 2023

1 year

Project/Program Initiation

Roche pRED D&A

Replacement of the over 15-year-old ELN system with a new, future-proof solution.
Co-leading the project to evaluate the future solution and to set up the 5-year program.
Handled daily project management and team leadership tasks, allowing the internal PM to collaborate closely with the subject matter specialists to develop the solution.
Skills: Meeting/workshop facilitation, reporting in Service Now, cross-functional teams, risk management, team building.

Apr 2022 - Dec 2022

9 months

Service Manager

Roche pRED D&A

Support service landscape review to reduce costs by 20% and optimize internal service offerings.
Provide guidance for application owners in the required system risk assessments.
Collaborate closely with application owners to analyze data and manage the inventory system.
Skills: Service optimization, compliance, risk assessment, data analysis, Service Now.

Jan 2021 - Sep 2021

9 months

Germany

Project Coordinator

Clariant

Steer the Germany-wide data migration of about 5 terabytes of data from a FileShare environment to a new SharePoint storage solution.
Collaborate with application owners and users to plan and control the migration activities, ensuring minimal disruption of daily business operations.
Skills: Data migration, project planning, project control, SharePoint.

Jan 2019 - May 2020

1 year 5 months

Germany

Project Manager

Roche Pharma AG

Lead over 4 IT projects and mentor about 7 business project leads with their initiatives.
Ensure projects are administered following company project guidelines.
Support project success through measures such as organizational change management, reporting, stakeholder engagement.
Skills: Project leadership, mentoring, stakeholder engagement, organizational change management, risk assessment, vendor coordination, reporting, software development.

Jul 2018 - Dec 2018

6 months

PMO - Portfolio Planning

Roche Pharma AG

Support the IT department to create a cost-optimized IT project portfolio for next year.
Skills: Portfolio management, stakeholder engagement, data visualization, risk management.

Jun 2018 - Oct 2018

5 months

PMO - Implementation of a global PM methodology

Roche Pharma AG

Introduce an optimized method (process) for the uniform realization of IT projects.
Skills: Training development, project management methodology, GMP processes, requirement engineering.

Sep 2017 - Jan 2018

5 months

Project Lead - Master Data Provider Replacement

Roche Pharma AG

Turn around a €1.5M project that was on the verge of failing for a second time by replacing the existing Master Data Provider solution for the Salesforce CRM.
Invent an agile approach, involve more stakeholders, and increase communication.
Bring the team together and set a common vision, leading to on-time and on-budget delivery.
Skills: Project management, project recovery, mentoring, team leadership, organizational change management, CSV, Salesforce CRM.

Oct 2016 - Aug 2017

11 months

Project Lead - Account Migration

Roche Pharma AG

Turn around a project that had already failed twice and lost the trust of the customers by correcting account permissions for about 400 users.
Increase communication and active involvement of customers and end-users, conduct successful POCs.
Restore trust and enable 2,500 account migrations.
Skills: Project management, compliance, CSV, process development, stakeholder engagement, POC & UAT.

Sep 2015 - Dec 2015

4 months

Project Coordinator - AWS Cloud Migration Coordination

Roche Pharma AG

Support the core team in the Scrum ceremonies and coordinate the virtual team.
Skills: AWS Cloud, data migration, agile methodology (Scrum), virtual team coordination, meeting management.

Mar 2012 - Feb 2015

3 years

Project Lead - Windows 7 Migration

Roche Pharma AG

Replace about 2,500 Swiss-wide Windows XP clients with Windows 7.
Skills: Project management, system migration, application management, team leadership (12+ people), virtual teams, vendor management, customer engagement, collaboration with internal departments.

Jan 2011 - Dec 2011

1 year

Remote

Service Manager

Roche Pharma AG

Support and guide application owners with the user acceptance tests.
Skills: UAT coordination, virtual team support, remote support, GxP-regulated environment.

Jan 2000 - Dec 2009

10 years

IT Internal Manager

Roche Pharma AG

Data Center Manager and Security Officer for the Swiss site with three local data centers: ensured stable operation of platforms (Windows Server) and LAN, established WLAN infrastructure.
Service Manager for Platform (Windows Server) and Network.
Project Manager: lead internal IT projects and cross-functional projects; support other departments with project management, vendor management, requirements gathering.
Technical Applications Manager: ensure application lifecycle management.
Skills: Project management, data center management, service management, application lifecycle management, IT security, network (LAN and WAN), IT infrastructure, vendor management, outsourcing, CAD, ERP.

Jan 1994 - Dec 2000

7 years

Software Developer and Department Lead

Mechanical Engineering Company

Develop HMI software in a mechanical engineering company.
Lead the PC software development department with three developers, manage budget up to 1.5 million DM, oversee over 50 customer projects.
Skills: Project management, software development, PLC programming, budgeting, department leadership, employee management, hiring.

Summary

I am an experienced project management professional with over 20 years of experience in various industries and roles. In my assignments, I have consistently demonstrated the ability to successfully lead complex initiatives from conception to completion, as well as to effectively guide individuals and teams in the implementation of new digital solutions and organisational change.

Known for exceptional stakeholder management, turning around struggling projects, and talent for building high-performing teams. Embracing a people-centered approach to leadership that emphasizes that while technology enables innovation, the human element is critical to success.

Combining technical expertise with strategic insight allows for a rapid and effective understanding of customer-specific challenges, leading to optimal solution strategies (organization and Way of Work).

Around 15 years of voluntary experience with PMI Switzerland honed skills in leading and developing teams and individuals.