Manuel (DI) K.

Overall Project Manager for the Global Roll-Out of a Quality and Document Management System

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Bad Häring, Austria

Experience

Jan 2024 - Present
2 years

Overall Project Manager for the Global Roll-Out of a Quality and Document Management System

International Medical Technology Company

  • Took over overall project management after last year's rollout was canceled
  • Identified causes and planned the new approach
  • Organized and conducted qualification tests for new software versions
  • Planned and coordinated all tasks and assignments across six global sites and with the software vendor
  • Aligned compliance topics with the quality heads at the sites
  • Organized and held steering committee meetings to report to senior management
  • Successful go-live in fall 2024
Oct 2022 - Sep 2023
1 year

Project Manager for ISO27001 Implementation

Cloud Services Provider (AWS)

  • Initial analysis and assessment of current and target states
  • Defined the approach and phased ISO27001 implementation
  • Conducted stage 1 and stage 2 audits
  • Achieved certification with no major or minor findings
Oct 2021 - Dec 2023
2 years 3 months

External Project Manager for the Global Roll-Out of a Long-Term Storage Solution

Global Pharmaceutical Company

  • Organized and carried out all roll-out activities at four sites in Germany, Austria, the USA, and China
  • Performed project scoping phases to identify and classify all target systems
  • Planned the project, allocated tasks and roles, and organized and executed the execution phases
  • Reported to global and local steering committees
  • Ensured compliance with budget and timelines
Sep 2021 - Dec 2021
4 months

Project Manager for ISO9001 Implementation

Software Development GmbH

  • Built and implemented a quality management system according to ISO9001:2015
  • Analyzed and optimized existing processes with a focus on support, development, agile project management, and Scrum
  • Identified necessary actions to achieve ISO9001 compliance
  • Defined SOPs and created the QM manual
  • Trained staff and the quality manager and prepared for external audits
  • Supported audits and achieved certification
Feb 2020 - Jun 2020
5 months

Project Manager for ISO9001 Implementation

Software Development GmbH

  • Built and implemented a quality management system according to ISO9001:2015
  • Analyzed and optimized existing processes with a focus on support, development, and project management
  • Identified necessary actions to achieve ISO9001 compliance
  • Defined SOPs and created the QM manual
  • Trained staff and the quality manager and prepared for external audits
  • Supported audits and achieved certification
Oct 2019 - Dec 2022
3 years 3 months

External Data Integrity Project Manager for Long-Term Storage and Archiving of Critical Raw Data

  • Development of procedures and methods for long-term archiving of critical lab and production data
  • Analysis of various source data formats of the applications and systems to be replaced
  • Clustering application types and developing archiving strategies according to ALCOA+ principles
  • Evaluation and selection of potential target systems for long-term archiving
  • Implementation using alternative file formats
  • Creation of global SOPs for decommissioning various source systems and applying the archiving solutions
  • Coordination of project teams in the USA, Germany, Austria, and China
Sep 2018 - Nov 2021
3 years 3 months

External Quality Management Officer and Validation Expert

St. Pölten University Hospital

  • GMP validation expert and external quality management consultant for the introduction of a new blood bank software
  • Implementation and execution of CSV methodologies according to GAMP5
  • GMP training and briefing of lab and IT staff
  • Organization of all validation processes: infrastructure, qualification of lab equipment, validation of software applications, quality assurance and control
  • Application to all subprocesses: appointment scheduling, donation management, lab analysis, reporting, production, and warehousing
Mar 2017 - Jul 2019
2 years 5 months

Senior Device Development Consultant

Sandoz GmbH

  • Creation, supplementation, and extension of regulatory documentation (DHF, DMR) for medical and combination products in the EU and US markets according to 21 CFR 820
  • Internal change control manager for development and commercial products
  • Interface function between departments such as QA, QC, packaging, and development
  • Support for multiple projects, including various delivery forms of etanercept and adalimumab (needle safety device, autoinjector)
Feb 2017 - Dec 2017
11 months

Data Integrity Project Manager in QC Processes

Böhringer Ingelheim

  • Analysis and assessment of all GMP-validated lab applications against ALCOA+ requirements
  • Creation of process data maps and a data integrity implementation plan for biopharma
  • Alignment of process data maps for various QC processes
  • Training participants on creating process data maps based on requirement documents
  • Review and assessment of manufacturing and LIMS processes for GMP compliance according to ALCOA+
  • Conducting FMEA risk assessments
  • Definition and evaluation of measures to meet compliance requirements
Jan 2017 - May 2017
5 months

Project Manager for ISO 9001 Implementation

Transport and Logistics Company

  • Establishment and implementation of a quality management system according to ISO 9001:2015
  • Analysis, adaptation, and optimization of existing processes
  • Definition of SOPs and creation of the quality manual
  • Training employees and the quality management representative
  • Preparation for external audits and audit support for certification
Apr 2016 - Dec 2016
9 months
Wels, Austria

Project Manager Implementation of IHE Communication Platform

IT Healthcare Company

  • Project planning, effort estimation and team coordination
  • Sprint planning and status meetings
  • Implementation of an IHE-compatible platform for connecting healthcare providers with Orchestra®
  • Definition of milestones for developing the various IHE handlers
  • Coordination of teams
Apr 2015 - Oct 2016
1 year 7 months

Project Manager for Data Warehouse Implementation

Austrian Red Cross, Upper Austria Branch

  • Overall project manager for implementing a data warehouse solution based on MS SQL Reporting Services
  • Data transfers from SAP IS-H, FI/CO, HR and other applications
  • Replacement of legacy systems, including migration of historical data
  • Development of data marts and data structures
  • Mapping of the authorization system based on Active Directory
Jun 2014 - Nov 2014
6 months
Austria

Project Manager for ISO9001 Implementation

Optical Components Development and Manufacturing Company

  • Development and implementation of a quality management system according to ISO9001 and ISO14001
  • Definition of SOPs and creation of the QM manual
  • Training of employees and the QMB
  • Preparation and support of external audits for certification
  • Upgrade and TÜV certification to ISO9001:2015 in summer 2016
Aug 2013 - Dec 2013
5 months
Austria

Project Manager for ISO9001 Implementation

Engineering and Plant Development Company

  • Development and implementation of a quality management system according to ISO9001
  • Definition of SOPs and creation of the QM manual
  • Training of employees and the QMB
  • Preparation and support of external audits for certification
  • Planning the extension to ISO9100 for aerospace suppliers
Jun 2011 - Dec 2016
5 years 7 months
Linz, Austria

Project Manager, Blood Center Linz

Austrian Red Cross, Upper Austria Branch

  • Overall project manager for the introduction and GMP validation of the New Medical Software (NMS) for all subprocesses
  • Design and implementation of innovations such as reagent management, biobank, sample management and data archiving
  • End-to-end batch tracking according to cGMP regulations
  • Took over project management after project halt, restructuring and personnel reorganization
  • Setup and validation of a LIMS and redesign of the IT architecture
  • Integration and GMP qualification of lab analyzers (Architect, Prism, Sysmex, Cobas) and external clients (HL7)
  • Establishment of GMP-compliant QM documentation structure and execution of internal and external audits
  • Support for restructuring the IT department and coordination of external service providers
  • Milestone planning, project controlling and reporting to the project advisory board
Jun 2011 - Mar 2015
3 years 10 months

Project Manager for Central Billing Implementation

Red Cross Regional Association Upper Austria

  • Overall project manager for implementing a system to manage and bill emergency and patient transports
  • Developing the solution concept and tender documents
  • Managing the tender process and evaluating proposals
  • Implementing SAP IS-H with interfaces to third-party applications (emergency physician documentation, DaMe, ELGA)
  • Specifying, developing, and commissioning Win8 apps for mobile use in emergency services
Mar 2011 - May 2011
3 months
Tübingen, Germany

Consultant for Blood Bank Processes

University Hospital Tübingen

  • Developing a hospital-wide target concept for blood batch tracking according to the Blood Transfusion Act (TFG)
  • Conducting an as-is analysis of workflows and documentation status on the wards
  • Analyzing processes in the blood bank and pharmacy, including modeling of delivery and administration processes
  • Defining feedback processes for patient-related billing
  • Creating a requirements catalog, user requirements, target process, and system specifications
  • Supporting the vendor selection process
Jun 2008 - Mar 2011
2 years 10 months
Munich, Germany

Quality & Risk Manager; Vice President Global Project Management

EXTEDO

  • Further development and maintenance of the ISO9001:2008 and GAMP5-compliant QMS
  • Implementing new and optimizing existing SOPs, and conducting internal and external audits
  • Risk management and software risk assessments
  • Planning and executing validations in software development processes (categories 3–5)
  • Standardizing IQ, OQ, and PQ, and creating templates for validation documentation
  • Rolling out the QMS to sites in Philadelphia (USA) and Birmingham (UK)
  • Implementing eCTD-based submission management systems for authorities and companies
  • Building consulting services for CROs and pharmacovigilance solutions
  • Responsible for customer support and expanding regulatory consultancy services
  • Designing DMS infrastructure, VPN access, and terminal server architectures
  • Contributing to the business continuity concept
Jan 2008 - Dec 2010
3 years
Innsbruck, Austria

Managing Director and Quality Manager

AFreeze GmbH

  • Transitioning the start-up from preclinical trial stage to series production
  • Implementing and certifying to EN13485 – medical devices
  • Defining and standardizing all company processes
  • Preparing for and conducting audits with the certification body
  • Expanding the QMS and process organization across the entire company

Skills

Professional Focus Areas

  • Corporate Management, Interim Management, Project Management
  • Controlled & Efficient Development Processes In Software And Hardware
  • Quality Management, Compliance & Risk Management: Iso9001, Iso13485, Iso27001, 21cfr820, Gdpr, Gmp, Gamp5 Csv (Computer System Validation), Data Integrity, Iec61508 – Safety Critical Systems
  • Certified Gdpr Consultant
  • Iso9001:2015 Auditor

Professional Competencies

  • Corporate Management / It Project Management: Project Planning, Scheduling, And Execution Of Complex It Projects, Leading Teams In Diverse Tasks: Infrastructures, Implementation Of Software Applications, Software Application & Product Development, Commissioning Of Control Systems
  • Quality-critical Projects: Efficient Project Management While Meeting Critical Compliance Requirements – E.g. Traffic Telematics, Blood Bank Systems, Elga/ehealth, Pharmaceutical Manufacturing, Etc.
  • Mission-critical Projects: Database Replications Across Multiple Sites, Distributed Dms (Document Management Systems), Data Consolidations, Distributed Systems And Organizations, Data Security And Security Solutions
  • Monitoring And Adherence To Budgets, Milestones, And Effort Plans
  • Project And System Documentation According To Selectable Qm Standards
  • Improvement And Optimization Of Development Processes In Software And Hardware: Reducing Warranty Cases, Rework, And Support Loads
  • Restoring Process Control, Documenting Legacy Systems
  • Restoring Profitability, Billing Of Services
  • Implementing Quality Management And Compliance According To Various Qm Standards
  • Achieving Certifications, Approvals, Operating Licenses (Clients, Authorities)
  • Simultaneous Compliance With Multiple Qm Standards, Safety And Risk Management In Complex It Projects
  • Introduction, Adaptation, And Optimization Of Qm Systems
  • Change Processes In Organizations, Procedures, And Responsibilities
  • Audit Preparations, Conducting Internal And External Audits, Certification Audits, Representing Organizations To Authorities, Clients, Or Certifiers
  • Project Management, Controlled & Efficient Development Processes
  • Planning And Automation, Optimization Of Production Processes And Controls (Mainly Process Engineering)
  • Interfaces With Erp Systems, Production Planning Systems For Material Usage Calculations And Optimization Tasks
  • Implementing And Improving Qm Systems According To Iso9001:2015, Cmmi, Gdpr, En13485 Medical Technology, Design Controls 21 Cfr 820.30, Gamp5, Gmp, Csv (Computer System Validation), Cfr21 Part11, Data Integrity, Pic/s Guide
  • Special Knowledge In Fail-safe And Safety-critical Systems Iec 61508
  • Audit Preparations, Organization And Execution Of Internal And External Audits By Authorities Or Mission-critical Clients
  • Trainings, Teaching Basics, Applications, And Best Practices
  • Raising Awareness, Reorganizing Responsibilities, Supporting Change Processes (Change Management)
  • Corporate Management, Business And Budget Planning, Recruiting And Building Teams, Developing New Business Areas
  • Planning And Executing Mergers And Acquisitions
  • Finding Investors And Company Financing
  • Interim Management As Managing Director, Vice President, Department Head, Quality And Risk Manager
  • Project Lead In Especially Mission-critical Projects
  • Building, Reorganizing, And Securing Success In Sales And Development Departments
  • Preparation, Execution, And Securing Of Acquisitions/mergers Both Personnel And Financial

Technical Competencies

  • Applied Quality Management: Iso9001, En13485, Iso14971, Iso27001, 21cfr820, Iec61508, Gamp5, Gmp, Eu-gmp Guide Annex 11, Cfr21 Part11 Compliance, Data Integrity, Alcoa+, Cmm/cmmi, Gdpr
  • Development: Microsoft Windows All Platforms; Vb, C/c++, C#, Java, Progress, Abap4; Sql; All Procedural And Object-oriented Languages (Fortran, Pascal, Modula-2, Chill, Etc.), Html, Java
  • Development Tools: Microsoft Visual Studio, Subversion, Jira, Confluence (Atlassian)
  • Databases: Microsoft Sql Server, Oracle (Database Replications)
  • Applications: Ms Office, Ms Project, Ms Visio, Process4biz, Sap Is-h, Trackwise, Document Management Systems (Dms)
  • Standards: Bpmn, Hl7, Ihe, Elga, Efa

Languages

German
Native
English
Advanced

Education

Oct 1986 - Jun 1991

Vienna University of Technology

Diploma Engineer in Technical Computer Science and Applied Data Technology · Technical Computer Science and Applied Data Technology · Vienna, Austria

Certifications & licenses

Ima – Advanced Coaching: Leadership and Motivation of Managers

Ima

Ima – Train The Trainer

Ima i.e. "Institute for Management Altran"

Cobit5 Foundation

EN13485 – Medical Technology

Trade license for automatic data processing & business consulting and temporary staffing

Irca ISO9001:2015 Auditor

Validation of computerized systems according to GMP/GAMP5

Certified GDPR Consultant

eCTD Submissions and Reviewing

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