Manuel (DI) K.
Overall Project Manager for the Global Roll-Out of a Quality and Document Management System
Experience
Jan 2024 - Present
2 yearsOverall Project Manager for the Global Roll-Out of a Quality and Document Management System
International Medical Technology Company
- Took over overall project management after last year's rollout was canceled
- Identified causes and planned the new approach
- Organized and conducted qualification tests for new software versions
- Planned and coordinated all tasks and assignments across six global sites and with the software vendor
- Aligned compliance topics with the quality heads at the sites
- Organized and held steering committee meetings to report to senior management
- Successful go-live in fall 2024
Oct 2022 - Sep 2023
1 yearProject Manager for ISO27001 Implementation
Cloud Services Provider (AWS)
- Initial analysis and assessment of current and target states
- Defined the approach and phased ISO27001 implementation
- Conducted stage 1 and stage 2 audits
- Achieved certification with no major or minor findings
Oct 2021 - Dec 2023
2 years 3 monthsExternal Project Manager for the Global Roll-Out of a Long-Term Storage Solution
Global Pharmaceutical Company
- Organized and carried out all roll-out activities at four sites in Germany, Austria, the USA, and China
- Performed project scoping phases to identify and classify all target systems
- Planned the project, allocated tasks and roles, and organized and executed the execution phases
- Reported to global and local steering committees
- Ensured compliance with budget and timelines
Sep 2021 - Dec 2021
4 monthsProject Manager for ISO9001 Implementation
Software Development GmbH
- Built and implemented a quality management system according to ISO9001:2015
- Analyzed and optimized existing processes with a focus on support, development, agile project management, and Scrum
- Identified necessary actions to achieve ISO9001 compliance
- Defined SOPs and created the QM manual
- Trained staff and the quality manager and prepared for external audits
- Supported audits and achieved certification
Feb 2020 - Jun 2020
5 monthsProject Manager for ISO9001 Implementation
Software Development GmbH
- Built and implemented a quality management system according to ISO9001:2015
- Analyzed and optimized existing processes with a focus on support, development, and project management
- Identified necessary actions to achieve ISO9001 compliance
- Defined SOPs and created the QM manual
- Trained staff and the quality manager and prepared for external audits
- Supported audits and achieved certification
Oct 2019 - Dec 2022
3 years 3 monthsExternal Data Integrity Project Manager for Long-Term Storage and Archiving of Critical Raw Data
- Development of procedures and methods for long-term archiving of critical lab and production data
- Analysis of various source data formats of the applications and systems to be replaced
- Clustering application types and developing archiving strategies according to ALCOA+ principles
- Evaluation and selection of potential target systems for long-term archiving
- Implementation using alternative file formats
- Creation of global SOPs for decommissioning various source systems and applying the archiving solutions
- Coordination of project teams in the USA, Germany, Austria, and China
Sep 2018 - Nov 2021
3 years 3 monthsExternal Quality Management Officer and Validation Expert
St. Pölten University Hospital
- GMP validation expert and external quality management consultant for the introduction of a new blood bank software
- Implementation and execution of CSV methodologies according to GAMP5
- GMP training and briefing of lab and IT staff
- Organization of all validation processes: infrastructure, qualification of lab equipment, validation of software applications, quality assurance and control
- Application to all subprocesses: appointment scheduling, donation management, lab analysis, reporting, production, and warehousing
Mar 2017 - Jul 2019
2 years 5 monthsSenior Device Development Consultant
Sandoz GmbH
- Creation, supplementation, and extension of regulatory documentation (DHF, DMR) for medical and combination products in the EU and US markets according to 21 CFR 820
- Internal change control manager for development and commercial products
- Interface function between departments such as QA, QC, packaging, and development
- Support for multiple projects, including various delivery forms of etanercept and adalimumab (needle safety device, autoinjector)
Feb 2017 - Dec 2017
11 monthsData Integrity Project Manager in QC Processes
Böhringer Ingelheim
- Analysis and assessment of all GMP-validated lab applications against ALCOA+ requirements
- Creation of process data maps and a data integrity implementation plan for biopharma
- Alignment of process data maps for various QC processes
- Training participants on creating process data maps based on requirement documents
- Review and assessment of manufacturing and LIMS processes for GMP compliance according to ALCOA+
- Conducting FMEA risk assessments
- Definition and evaluation of measures to meet compliance requirements
Jan 2017 - May 2017
5 monthsProject Manager for ISO 9001 Implementation
Transport and Logistics Company
- Establishment and implementation of a quality management system according to ISO 9001:2015
- Analysis, adaptation, and optimization of existing processes
- Definition of SOPs and creation of the quality manual
- Training employees and the quality management representative
- Preparation for external audits and audit support for certification
Apr 2016 - Dec 2016
9 monthsWels, Austria
Project Manager Implementation of IHE Communication Platform
IT Healthcare Company
- Project planning, effort estimation and team coordination
- Sprint planning and status meetings
- Implementation of an IHE-compatible platform for connecting healthcare providers with Orchestra®
- Definition of milestones for developing the various IHE handlers
- Coordination of teams
Apr 2015 - Oct 2016
1 year 7 monthsProject Manager for Data Warehouse Implementation
Austrian Red Cross, Upper Austria Branch
- Overall project manager for implementing a data warehouse solution based on MS SQL Reporting Services
- Data transfers from SAP IS-H, FI/CO, HR and other applications
- Replacement of legacy systems, including migration of historical data
- Development of data marts and data structures
- Mapping of the authorization system based on Active Directory
Jun 2014 - Nov 2014
6 monthsAustria
Project Manager for ISO9001 Implementation
Optical Components Development and Manufacturing Company
- Development and implementation of a quality management system according to ISO9001 and ISO14001
- Definition of SOPs and creation of the QM manual
- Training of employees and the QMB
- Preparation and support of external audits for certification
- Upgrade and TÜV certification to ISO9001:2015 in summer 2016
Aug 2013 - Dec 2013
5 monthsAustria
Project Manager for ISO9001 Implementation
Engineering and Plant Development Company
- Development and implementation of a quality management system according to ISO9001
- Definition of SOPs and creation of the QM manual
- Training of employees and the QMB
- Preparation and support of external audits for certification
- Planning the extension to ISO9100 for aerospace suppliers
Jun 2011 - Dec 2016
5 years 7 monthsLinz, Austria
Project Manager, Blood Center Linz
Austrian Red Cross, Upper Austria Branch
- Overall project manager for the introduction and GMP validation of the New Medical Software (NMS) for all subprocesses
- Design and implementation of innovations such as reagent management, biobank, sample management and data archiving
- End-to-end batch tracking according to cGMP regulations
- Took over project management after project halt, restructuring and personnel reorganization
- Setup and validation of a LIMS and redesign of the IT architecture
- Integration and GMP qualification of lab analyzers (Architect, Prism, Sysmex, Cobas) and external clients (HL7)
- Establishment of GMP-compliant QM documentation structure and execution of internal and external audits
- Support for restructuring the IT department and coordination of external service providers
- Milestone planning, project controlling and reporting to the project advisory board
Jun 2011 - Mar 2015
3 years 10 monthsProject Manager for Central Billing Implementation
Red Cross Regional Association Upper Austria
- Overall project manager for implementing a system to manage and bill emergency and patient transports
- Developing the solution concept and tender documents
- Managing the tender process and evaluating proposals
- Implementing SAP IS-H with interfaces to third-party applications (emergency physician documentation, DaMe, ELGA)
- Specifying, developing, and commissioning Win8 apps for mobile use in emergency services
Mar 2011 - May 2011
3 monthsTübingen, Germany
Consultant for Blood Bank Processes
University Hospital Tübingen
- Developing a hospital-wide target concept for blood batch tracking according to the Blood Transfusion Act (TFG)
- Conducting an as-is analysis of workflows and documentation status on the wards
- Analyzing processes in the blood bank and pharmacy, including modeling of delivery and administration processes
- Defining feedback processes for patient-related billing
- Creating a requirements catalog, user requirements, target process, and system specifications
- Supporting the vendor selection process
Jun 2008 - Mar 2011
2 years 10 monthsMunich, Germany
Quality & Risk Manager; Vice President Global Project Management
EXTEDO
- Further development and maintenance of the ISO9001:2008 and GAMP5-compliant QMS
- Implementing new and optimizing existing SOPs, and conducting internal and external audits
- Risk management and software risk assessments
- Planning and executing validations in software development processes (categories 3–5)
- Standardizing IQ, OQ, and PQ, and creating templates for validation documentation
- Rolling out the QMS to sites in Philadelphia (USA) and Birmingham (UK)
- Implementing eCTD-based submission management systems for authorities and companies
- Building consulting services for CROs and pharmacovigilance solutions
- Responsible for customer support and expanding regulatory consultancy services
- Designing DMS infrastructure, VPN access, and terminal server architectures
- Contributing to the business continuity concept
Jan 2008 - Dec 2010
3 yearsInnsbruck, Austria
Managing Director and Quality Manager
AFreeze GmbH
- Transitioning the start-up from preclinical trial stage to series production
- Implementing and certifying to EN13485 – medical devices
- Defining and standardizing all company processes
- Preparing for and conducting audits with the certification body
- Expanding the QMS and process organization across the entire company
Skills
Professional Focus Areas
- Corporate Management, Interim Management, Project Management
- Controlled & Efficient Development Processes In Software And Hardware
- Quality Management, Compliance & Risk Management: Iso9001, Iso13485, Iso27001, 21cfr820, Gdpr, Gmp, Gamp5 Csv (Computer System Validation), Data Integrity, Iec61508 – Safety Critical Systems
- Certified Gdpr Consultant
- Iso9001:2015 Auditor
Professional Competencies
- Corporate Management / It Project Management: Project Planning, Scheduling, And Execution Of Complex It Projects, Leading Teams In Diverse Tasks: Infrastructures, Implementation Of Software Applications, Software Application & Product Development, Commissioning Of Control Systems
- Quality-critical Projects: Efficient Project Management While Meeting Critical Compliance Requirements – E.g. Traffic Telematics, Blood Bank Systems, Elga/ehealth, Pharmaceutical Manufacturing, Etc.
- Mission-critical Projects: Database Replications Across Multiple Sites, Distributed Dms (Document Management Systems), Data Consolidations, Distributed Systems And Organizations, Data Security And Security Solutions
- Monitoring And Adherence To Budgets, Milestones, And Effort Plans
- Project And System Documentation According To Selectable Qm Standards
- Improvement And Optimization Of Development Processes In Software And Hardware: Reducing Warranty Cases, Rework, And Support Loads
- Restoring Process Control, Documenting Legacy Systems
- Restoring Profitability, Billing Of Services
- Implementing Quality Management And Compliance According To Various Qm Standards
- Achieving Certifications, Approvals, Operating Licenses (Clients, Authorities)
- Simultaneous Compliance With Multiple Qm Standards, Safety And Risk Management In Complex It Projects
- Introduction, Adaptation, And Optimization Of Qm Systems
- Change Processes In Organizations, Procedures, And Responsibilities
- Audit Preparations, Conducting Internal And External Audits, Certification Audits, Representing Organizations To Authorities, Clients, Or Certifiers
- Project Management, Controlled & Efficient Development Processes
- Planning And Automation, Optimization Of Production Processes And Controls (Mainly Process Engineering)
- Interfaces With Erp Systems, Production Planning Systems For Material Usage Calculations And Optimization Tasks
- Implementing And Improving Qm Systems According To Iso9001:2015, Cmmi, Gdpr, En13485 Medical Technology, Design Controls 21 Cfr 820.30, Gamp5, Gmp, Csv (Computer System Validation), Cfr21 Part11, Data Integrity, Pic/s Guide
- Special Knowledge In Fail-safe And Safety-critical Systems Iec 61508
- Audit Preparations, Organization And Execution Of Internal And External Audits By Authorities Or Mission-critical Clients
- Trainings, Teaching Basics, Applications, And Best Practices
- Raising Awareness, Reorganizing Responsibilities, Supporting Change Processes (Change Management)
- Corporate Management, Business And Budget Planning, Recruiting And Building Teams, Developing New Business Areas
- Planning And Executing Mergers And Acquisitions
- Finding Investors And Company Financing
- Interim Management As Managing Director, Vice President, Department Head, Quality And Risk Manager
- Project Lead In Especially Mission-critical Projects
- Building, Reorganizing, And Securing Success In Sales And Development Departments
- Preparation, Execution, And Securing Of Acquisitions/mergers Both Personnel And Financial
Technical Competencies
- Applied Quality Management: Iso9001, En13485, Iso14971, Iso27001, 21cfr820, Iec61508, Gamp5, Gmp, Eu-gmp Guide Annex 11, Cfr21 Part11 Compliance, Data Integrity, Alcoa+, Cmm/cmmi, Gdpr
- Development: Microsoft Windows All Platforms; Vb, C/c++, C#, Java, Progress, Abap4; Sql; All Procedural And Object-oriented Languages (Fortran, Pascal, Modula-2, Chill, Etc.), Html, Java
- Development Tools: Microsoft Visual Studio, Subversion, Jira, Confluence (Atlassian)
- Databases: Microsoft Sql Server, Oracle (Database Replications)
- Applications: Ms Office, Ms Project, Ms Visio, Process4biz, Sap Is-h, Trackwise, Document Management Systems (Dms)
- Standards: Bpmn, Hl7, Ihe, Elga, Efa
Languages
German
NativeEnglish
AdvancedEducation
Oct 1986 - Jun 1991
Vienna University of Technology
Diploma Engineer in Technical Computer Science and Applied Data Technology · Technical Computer Science and Applied Data Technology · Vienna, Austria
Certifications & licenses
Ima – Advanced Coaching: Leadership and Motivation of Managers
Ima
Ima – Train The Trainer
Ima i.e. "Institute for Management Altran"
Cobit5 Foundation
EN13485 – Medical Technology
Trade license for automatic data processing & business consulting and temporary staffing
Irca ISO9001:2015 Auditor
Validation of computerized systems according to GMP/GAMP5
Certified GDPR Consultant
eCTD Submissions and Reviewing
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