Kai-uwe Rupp

Agile Coach

Karlsruhe, Germany
Experience
Feb 2023 - Jun 2024
1 year 5 months
Frickenhausen, Germany

Agile Coach

Automotive Supplier (R&D Engineering)

Improve agile project management:

  • Design and implement an initiative to improve agile project management quality in collaboration with the Global Development Lead and the project managers.
  • Coaching and advising on the implementation of agile approaches in line with Automotive SPICE.
  • Advising and supporting the daily use of project management tools such as Jira and Confluence.
  • Conception and development of an MVP for a claim management system with Jira and Confluence.
  • Regularly conducting retrospectives at team and project level to ensure incremental improvements.
  • Establishment of effective self-management practices and short feedback cycles through improved use of project management tools.
  • Successful development of a claim management system.
  • Sustainable improvement through regular retrospectives.
  • Agile Project Management (PMI)
  • Agile Leadership
  • Scrum4HW
  • LeSS
  • Kanban
  • Automotive SPICE
  • Liberating Structures
  • Systems Engineering
  • Jira
  • Confluence
  • Miro
Nov 2021 - Jul 2023
1 year 9 months
Friedberg, Germany

Agile Coach

Trading Company (Furniture), (R&D Online Shop)

Agile / Scrum coaching:

  • Lean change to restructure a departmental organization in three cross-functional teams (one internal and two external teams).
  • Agile leadership coaching for department heads, product owners and software architects, as well as mentoring and coaching for two entry-level Scrum Masters.
  • Focus on improvements in delivery reliability (commitments) and quality (availability and error frequency) of the online shop.
  • Standardization and automation of work processes where appropriate and possible.
  • Promotion of cross-team learning through traveler, scout and communities of practice concepts.
  • Successful restructuring of the department into cross-functional teams.
  • Improved delivery reliability and quality of the online shop.
  • Increased efficiency through standardized and automated work processes.
  • Sustainable knowledge transfer and collaboration through cross-team learning initiatives.
  • Agile values & principles
  • Agile Leadership
  • Scrum
  • LeSS
  • Kanban
  • XP
  • CI/CD
  • Liberating Structures
  • Systems Thinking
  • Jira
  • Confluence
  • Lucid Sparks
  • Lucid Charts
Jan 2020 - Dec 2024
5 years
Karlsruhe, Germany

Co-Founder (Product Owner | Marketing & Finance)

Thing Virtual Facilitation Technologies GmbH

Startup virtual workshop SAAS. Online Video-Conferencing Startup (SaaS).

  • Development and market testing of the business model and product idea using Lean Startup, Value Proposition Design and Testing Business Ideas.
  • Emergent development of a product roadmap and product backlog.
  • Daily collaboration with a distributed, virtual DevOps team in the development of the Minimum Marketable Product (MMP).
  • Conducting customer interviews and competitive and market analysis.
  • Successful development and validation of a new business model and product idea through innovative methods.
  • Effective collaboration with a virtual DevOps team to develop a marketable product.
  • Lean Startup
  • Testing Business Ideas
  • Value Proposition Design
  • Agile Roadmaps
  • Agile Leadership
  • Scrum
  • Liberating Structures
  • Systems Engineering
  • Jira
  • Confluence
  • Miro
Jan 2019 - Jan 2025
6 years 1 month
Karlsruhe, Germany

CEO | Agile Coach & Organisational Design Consultant

Akanio GmbH & Co.KG

Agile Management Consulting.

Oct 2018 - Dec 2018
3 months
Karlsruhe, Germany

Agile Coach

Utility (Natural Gas), (Service Product Development)

Coaching Scrum Master & PO:

  • Individual coaching of a rookie Scrum Master, Product Owner and product development team.
  • Empowering the Scrum Master to develop an agile team and supporting the PO in developing a product vision and roadmap.
  • Successfully enabled and trained the Scrum Master to further develop the Scrum team.
  • PO delivers a product vision and roadmap in a timely manner.
  • Agile values & principles
  • Agile Leadership
  • Scrum
  • Kanban
Jul 2018 - Mar 2020
1 year 9 months
Nuremberg, Germany

Agile Coach

Tax & Accounting Software (Product Development)

Coaching of multiple teams:

  • Individual coaching and consulting of a rookie Scrum Master and Product Owner.
  • Establishing empirical management and continuous improvement processes within the Scrum framework.
  • Agile leadership coaching of a new team leader and improving the delivery capability of her dysfunctional development team.
  • Successful development and communication of a clear product vision and a well-maintained product backlog by the PO.
  • Scrum Master independently develops high performance teams.
  • Successful leadership of the new team leader and establishing the delivery capability of her team.
  • Agile values & principles
  • Agile Leadership
  • Agile Roadmap & Release Planing
  • Scrum
  • LeSS
  • Kanban
  • Story Mapping
  • Systems Thinking
  • Microsoft TFS
Apr 2018 - Jan 2025
6 years 10 months
Offenburg, Germany

Agile Coach

Media Company (IT Infrastucture)

Agile coaching leadership team:

  • Agile team and individual coaching for the team of department heads and the business unit head, including Kanban coaching at flight level 2 (end-to-end coordination / operational portfolio management).
  • Agile/Kanban consulting and coaching for several teams in the department.
  • Communication of agile values and principles to teams and individual team members as well as application of Kanban on Flight Level 1 (Team / Operational).
  • Promotion of empirical management and continuous improvement (CIP) as well as self-organization of the teams.
  • Conducting retrospectives at team, department and division level.
  • Successfully established a sustainable agile mindset in the company.
  • Improved team coordination and efficiency through the successful introduction of Kanban.
  • Increased the teams' self-organization skills and continuous improvement processes.
  • Agile Values & Principles
  • Agile Leadership
  • Kanban
  • Flight Levels
  • Scrum
  • Liberating Structures
  • Miro
Nov 2017 - Dec 2018
1 year 2 months
Stuttgart, Germany

Agile Coach

Automotive OEM (Accounting & Controlling)

Coaching multiple teams:

  • Consulting and coaching for several cross-functional Scrum teams in the Financial Management & Controlling department.
  • Conducting product definition workshops and supporting the creation of product visions, including coaching the teams on self-organization and continuous improvement.
  • Successful introduction of agile working methods with Scrum and sustainable establishment of a continuous improvement process.
  • Improving the self-organization of teams.
  • Agile values & principles
  • Agile Leadership
  • Scrum
  • LeSS
Apr 2017 - Nov 2017
8 months
Stuttgart, Germany

Agile Coach

Utility (Power), (Product Development)

Coaching rookie Scrum Master:

  • Individual coaching of a Rookie Scrum Master and two Rookie Product Owners to teach agile principles and agile practice.
  • Enabling the Scrum Master to develop a Scrum team and supporting the Product Owner in the creation and maintenance of Product Vision and Product Backlog.
  • Advising the DevTeams on the introduction of XP, BDD, TDD, CI/CD and entry into DevOps.
  • Improved the understanding of agile SW development among Scrum Master and Product Owners.
  • Successful introduction to incremental SW development and DevOps.
  • Agile values & principles
  • Scrum
  • LeSS
  • Kanban
  • Agile Roadmaps
  • XP
  • CI/CD
  • DevOps
  • BDD
  • TDD
  • Microsoft TFS
Jan 2017 - Sep 2021
4 years 9 months
Klingenberg am Main, Germany

Agile Coach

Automotive Supplier (Coating), (Product Development)

Agile transformation:

  • Implementation of several agile basic training courses for employees and managers from various divisions.
  • Agile coaching for teams to develop new coatings.
  • Supporting managers in the agile transformation of the company.
  • Design and moderation of strategy and planning workshops.
  • Training and qualification of approx. 100 employees and managers in agile principles for the development of automotive coatings.
  • Shortening the development time of new coatings for RFQ by up to 85%.
  • Agile values & principles
  • Agile Leadership
  • Agile Project Management Training
  • Kanban
  • Liberating Structures
  • Systems Thinking
Nov 2016 - Jan 2017
3 months
Stuttgart, Germany

Agile Coach

Automotive OEM (Future Transportation)

Coaching multiple Scrum teams:

  • Coaching solution/product squads and scrum teams in the creation of product vision, agile product roadmap and release planning.
  • Coaching teams and individual team members on the application of agile values, principles and Scrum & LeSS framework.
  • Co-trainer for Scrum trainings.
  • Development of clear product visions and agile roadmaps.
  • Increasing team performance by applying agile principles.
  • Establishing empirical management and continuous improvement processes.
  • Agile values & principles
  • Scrum
  • Scrum4HW
  • LeSS
  • Kanban
  • eXtreme Manufacturing (XM)
May 2016 - Nov 2017
1 year 7 months
Bühl, Germany

Agile Coach

Automotive Supplier (R&D Electric Drives)

Coaching multiple Scrum teams:

  • Coaching and Lean Change Manager for a development department with three Scrum teams (Scrum4HW/LeSS) with a focus on establishing a continuous improvement process.
  • Scrum/Scrum4HW training and education of two Scrum Master candidates and coaching for agile leadership of the Product Owner.
  • Planning and moderation of large strategy and planning workshops.
  • Successful introduction of LeSS with 3 teams for agile HW development.
  • Training of 2 Scrum Masters who successfully took over the role for 3 development teams.
  • Agile values & principles
  • Scrum
  • Scrum4HW
  • LeSS
  • Kanban
  • Agile Roadmaps & Release Planing
  • eXtreme Manufacturing (XM)
  • Lean Change
  • Jira
  • Confluence
Jan 2015 - Apr 2016
1 year 4 months
Karlsruhe, Germany

Agile Coach

Automotive Supplier (R&D Infotainment & ADAS)

Coaching business unit:

  • Agile coaching (Scrum/LeSS) for twelve domain-specific Scrum teams including practices for agile release and project planning under ASPICE constraints.
  • Conception and introduction of Continuous Integration / DevOps with Jenkins and RTC.
  • Development and implementation of a strategy to improve agile testing according to Test Driven Development.
  • Successful implementation of Scrum according to LeSS Huge.
  • Higher product quality while shortening delivery times with the help of an efficient CI/CD pipeline and automated testing.
  • Agile values & principles
  • Scrum
  • LeSS
  • Kanban
  • Continuous Integration (CI)
  • Continuous Delivery (CD)
  • DevOps
  • TDD
  • Agile Roadmaps
  • Agile Release Planing
  • ASPICE
  • RTC
  • DOORS
  • Jenkins
Dec 2013 - Dec 2014
1 year 1 month
Karlsruhe, Germany

Agile Coach

Automotive Supplier (R&D Infotainment & ADAS)

Intro agile systems engineering:

  • Conception and introduction of agile requirements engineering according to Automotive SPICE with DOORS, including tool and method training.
  • Agile coaching (Scrum, Kanban) with a focus on agile principles, scalability and practices of agile project and release planning in the ASPICE context.
  • Successful implementation of an agile requirements engineering process.
  • Significant improvement in project and release planning.
  • Decision to transform with LeSS Huge received.
  • Agile values & principles
  • Scrum
  • LeSS
  • Kanban
  • Agile Roadmaps
  • Agile Release Planing
  • ASPICE
  • Systems Engineering
  • DOORS
Feb 2013 - Jul 2013
6 months
Baden, Switzerland

Agile Coach

Industrial Concern (IT Infrastructure & Tools)

Intro iterative SW-delivery:

  • Coaching the project manager/product owner in agile release planning and in setting up and maintaining the release backlog.
  • Coaching the 9-member project team and supporting iteration planning, review and retrospective meetings with one-week sprints and daily standup meetings.
  • Introduction and application of agile SW development practices such as Pair Programming and Continuous Integration.
  • Shortening of release cycles for user-specific adaptations from 6 to 2 months.
  • Significant improvement in team coordination and efficiency through regular coordination and retrospectives.
  • Agile values & principles
  • Scrum
  • Kanban
  • Agile Requirements (Epic, Story)
  • Lean Change
  • Pair Programming
  • Continuous Integration (CI)
Feb 2013 - May 2013
4 months
Baden, Switzerland

Project Manager

Industrial Concern (IT Infrastructure & Tools)

In-service migration:

  • Project planning and Earned-Value Management with MS Project for the in-service migration of physically hosted Comos systems to a partially virtualized infrastructure.
  • Creation of the migration strategy, including risk avoidance and contingency planning, as well as coordination of the migration during operation.
  • Implementation and monitoring of the step-by-step migration with regular coordination and reporting to the program manager and overall project manager.
  • Successful migration of several systems without interrupting operations.
  • Optimization of resource and time planning, which minimized risks and ensured that the migration process was implemented efficiently.
  • Project Management (PMI)
  • Project Governance
  • IT Systems Engineering
  • IT Systems Testing
  • Comos
  • Citrix
  • MS Projects
  • MS Office
May 2012 - Sep 2012
5 months
Baden, Switzerland

Project Lead

Industrial Concern (Solar Plant Engineering)

Market study & SW-evaluation:

  • Planning and conducting a market study on object-oriented, integrated plant engineering & design software solutions.
  • Supporting the project team in capturing business processes, gap analysis and evaluating providers in terms of functionality, usability and global integration.
  • Leading customer workshops, organizing provider workshops and tool demonstrations, and presenting the study results to management.
  • Successful identification of the most suitable software solutions for the customer.
  • Structured and well-founded basis for management decision-making through detailed analysis and presentation of the results.
  • Project Management (PMI)
  • Business Process Modelling
  • Requirements Engineering
  • Plant Engineering & Design Lifecycle
  • IT Systems Engineering
  • Pough Matrix
  • MS Office
  • Comos
  • Aveva Plant
  • Intergraph SmartPlant
  • Bentley OpenPlant
  • Autodesk Plant Design Suite
  • ItandFactory Cadison
  • Dassault Systems Catia
  • CEA Systems Plant 4D
Jan 2012 - Jan 2013
1 year 1 month
Baden, Switzerland

Product Owner

Industrial Concern (IT Infrastructure & Tools)

Scrum introduction:

  • Introduction of Scrum by means of a pilot project. Selection, setup, training and Scrum coaching of a distributed Scrum team with 9 members, including coaching of the inexperienced Scrum Master.
  • Development of the product vision, roadmap and backlog.
  • Joint development of the architectural vision and implementation via sprint; use of pair programming and continuous integration.
  • Successful delivery of 3 releases in 12 months for a gateway for automated data exchange between 2D/3D design tools.
  • Successfully built a high performance scrum team.
  • Agile values & principles
  • Scrum
  • Agile Release Planning
  • Continuous Integration (CI)
  • Test Driven Development (TDD)
  • Comos
  • PDMS
Jun 2011 - Dec 2011
7 months
Baden, Switzerland

Project Manager

Industrial Concern (IT Infrastructure & Tools)

Evaluation of global IT-solution:

  • Project planning and management with MS Project, including gap analysis, risk avoidance and contingency planning.
  • Management of the technical conception in collaboration with Siemens and Microsoft, as well as the development of a test system for the evaluation of a global Siemens Comos 9.1 implementation.
  • Conducting multi-level evaluation tests, processing of test results and reporting to stakeholders and governance boards.
  • Successful evaluation of a global IT solution for parallel engineering and design of power plants.
  • Provision of a sound basis for management decision-making through detailed test analysis and reporting.
  • Project Management (PMI)
  • Project Governance
  • IT Systems Engineering
  • IT Systems Testing
  • Comos
  • Citrix
  • MS Projects
  • MS Office
Apr 2011 - Sep 2011
6 months
Baden, Switzerland

Solution Architect

Industrial Concern (IT Infrastructure & Tools)

Develop data exchange concept:

  • Gap analysis and creation of a requirements specification for a global, automated Comos PDMS interface.
  • Evaluation of four solution approaches using a Pugh matrix in terms of technology, usability, operation and costs.
  • Development of a technical concept using standard components and a Comos Gateway SW component from a third-party manufacturer.
  • Successful verification of the technical concept by means of prototype tests.
  • Provision of a sound basis for decision-making for the implementation of the Comos-PDMS interface through detailed analysis and reporting.
  • Project Management (PMI)
  • Business Process Modelling
  • Requirements Engineering
  • Plant Engineering & Design Lifecycle
  • IT Systems Engineering
  • Pough Matrix
  • MS Office
  • Comos
  • Aveva PDMS
  • Sparx Enterprise Architect
Jul 2010 - Mar 2011
9 months
Baden, Switzerland

Project Manager

Industrial Concern (IT Infrastructure & Tools)

Plant engineering SW customization:

  • Coordinating release planning with the program manager and stakeholders, as well as project planning and earned value management with MS Project.
  • Managing risk and requirements in change review boards and tracking progress in weekly meetings.
  • Evaluating and technically implementing customer-specific requirements in Siemens Comos 9.x.
  • Successful introduction of several Siemens Comos releases as a standardized tool in plant engineering.
  • Optimized release and project control through structured requirements management and continuous risk management.
  • Project Management (PMI)
  • Project Governance
  • IT Systems Engineering
  • IT Systems Testing
  • Comos
  • Citrix
  • MS Projects
  • MS Office
Dec 2009 - Jun 2010
7 months
Baden, Switzerland

Project Manager

Industrial Concern (IT Infrastructure & Tools)

Aveva PDMS introduction:

  • Planning and management of the introduction of Aveva PDMS 12.0 for a business unit with 10 globally distributed locations.
  • Coordination between business unit and IS/IT departments, leading weekly project meetings, tracking progress and managing risks.
  • Clarification of technical and functional requirements for the implementation.
  • Successful introduction of Aveva PDMS 12.0 as a standardized tool for 3D layout planning.
  • Optimization of cross-location collaboration through efficient coordination and structured project management.
  • Project Management (PMI)
  • Project Governance
  • IT Systems Engineering
  • Aveva PDMS
  • MS Projects
  • MS Office
Jun 2009 - Jun 2010
1 year 1 month
Baden, Switzerland

Project Manager

Industrial Concern (IT Infrastructure & Tools)

Performance benchmarking Comos 9:

  • Planning and execution of an end-user performance benchmarking project for Comos 9.0 via Citrix with 10 global locations.
  • Design, infrastructure rollout and monitoring of the laboratory and global test environment.
  • Project planning and earned value management with MS Project as well as monitoring of the test team.
  • Optimization of the performance of Comos 9.0 through structured tests, analyses and improvement of the network infrastructure.
  • Improved scalability and efficiency of the Citrix environment through well-founded benchmarking results.
  • Project Management (PMI)
  • Project Governance
  • IT Systems Engineering
  • Comos
  • MS Projects
  • MS Office
Jan 2006 - Dec 2019
14 years
Baden, Switzerland

Co-Founder | Sr. Management Consultant & Agile Coach

Anapasoft Inc | Anapasoft AG

Management & Engineering Consulting.

Jan 2005 - Dec 2006
2 years
Böblingen, Germany

Sr. Consultant

Berata GmbH

Management & Engineering Consulting.

Jan 2000 - Dec 2005
6 years
Frankfurt am Main, Germany

Sr. Systems Engineer / Director Systems Engineering OCS

Corvis Inc | Corvis Germany GmbH

Telecommunication Startup (All-Optical Networks).

Jan 2000 - Dec 2000
1 year
Farnham, United Kingdom

Sr. Systems Engineer (freelance Consultant)

Baylight Networks Ltd (UK)

Telecommunication Startup (Transmission Networks).

Jan 1994 - Dec 2000
7 years
Stuttgart, Germany

SW Engineer | Systems Engineer

Alcatel SEL AG

Telecommunication (Transmission Networks).

Summary

Consultant with more than 25 years of experience as Agile Coach (Scrum, LeSS, Kanban) and Project Manager (PMP) / Product Owner. He has worked in international development projects in Europe and the USA, knows the automotive, IT, energy and telecommunications industries, is experienced in all phases of the project lifecycle and specializes in introducing and improving the fitness of agile work systems.

Languages
German
Native
English
Advanced
Education
Oct 1987 - Jun 1993

University of Karlsruhe (TH)

Diploma in Computer Science · Karlsruhe, Germany

Certifications & licenses

Agile Coach

Certified LeSS Professional (CLP)

Certified Scrum Professional - Scrum Master (CSP-SM)

Kanban Management Professional (KMP)

Project Management Professional (PMP)

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