Project Management and Controlling

• Consulting and selling Office 365 licenses via own GmbH.
• License management (off- and onboarding).
• Communication and organization.
• Daily-accurate billing.
• Technologies: Office 365, own ticket system.

Drive technology manufacturer.

Compliance – new EU GDPR.

• Independently coordinated and advised IT and department heads.
• Independently developed all required procedure descriptions with departments and IT according to GDPR for the full "Record of Processing Activities."
• Created templates and overviews of procedure descriptions.
• Generated evaluations and reports.
• Provided regular status updates.
• Independently identified, coordinated, documented, and modeled all data protection processes per GDPR.
• Created evaluations on the status of process measures.
• Developed the incident reporting form for potential data breaches.
• Prepared presentations for management on project implementations.
• Created e-learning training materials for staff.
• Supported company privacy statement.
• Technologies: MS Office.
• Methods: ITILv3, Agile.

Migration project.

• Worked with Mycom (terminal server solution).
• Consolidated and QA’d weekly status reports for PL-TPL jour fixe and senior committees.
• Took minutes and managed related to-do lists.
• QA and contributed to business case definition for follow-up project.
• Prepared committee schedules.
• Supported creation of steering committee handouts.
• Attended meetings (JF PL-TPL, OpLA, tax committee).
• Created project presentations.
• QA and consolidated project plans.
• Consolidated subproject plans into master plan in MS Project.
• Provided overview of delayed tasks in master schedule.
• Created graphical release planning.
• Generated milestone plan (masterplan) in PowerPoint for committees.
• Responsible for QA and deadlines in subprojects.
• Reported risk management per MaRisk at TPL and cross-project levels.
• Contributed to ABC reporting.
• Coordinated schedules and rooms for project staff, PL.
• Administered staff (onboarding, permissions, contact persons).
• Assisted project relocation, space planning.
• Managed SharePoint permissions.
• Completed Commerzbank compliance training with exam.
• Technologies: SharePoint, MS Project, QG, EPS, HTML.
• Methods: ITIL.

Focus on controlling, agile methodology.

• Responsible for cost controlling in Excel.
• Handled shadow accounting and relayed contracts to SAP team.
• Monitored budget planning.
• Created resource planning including budget, orders, and deliverables.
• Developed forecast for next project request per resource plan, schedule, and valid deliverables to ensure timely provider contracts, executed orders per bank processes.
• Independently administered project staff (onboarding, drive maintenance, SharePoint, permissions, room bookings, organizing and verifying deliverables, supporting weekly time reports).
• Technologies: MS Office, Excel (advanced).
• Methods: Agile.

Tax amendment law project.

• Prepared regular status updates for committees and executive board.
• Created meeting materials for executives in their department meetings.
• Generated reports.
• Liaison between project management, projects, and staff.
• Developed presentations for committees.
• Contributed to bank-wide process improvements per ITIL.
• Organized and supported workshops (booked venues, ordered materials, printed signs).
• Restructured file storage.
• Scheduled appointments.
• Produced project documentation.
• Onboarded, trained, and administered staff.
• Proactively tracked to-dos.
• Completed Commerzbank compliance training with exam.
• Technologies: MS Office, MS Access, HTML.
• Methods: ITIL, Agile.

New microwave stations for phones.

• Planned microwave infrastructure setup.
• Maintained order database (Sitehandler) connecting customers and subcontractors.
• Processed technical orders and work packs for new contracts.
• Initiated contracts.
• Checked info completeness and documented all relevant data per guidelines (location, technical equipment).
• Maintained filing structure and documentation.
• Trained new staff on the database.
• Reviewed and processed commissioning protocols for customers.
• Acted as communication link to customers.
• Technologies: MS Office.
• Methods: Agile.

Completion of new Airbus A350XWB.

• Right hand to program manager.
• Liaison between staff and program/project management.
• Responsible for change management.
• Documented in English and German, internal and for Airbus.
• Created presentations in English and German.
• Produced monthly status reports in English, for internal and Airbus.
• Took minutes in English and German.
• Proactively tracked to-dos.
• Built and maintained complex folder structures.
• Created required templates.
• Technologies: MS Office, SharePoint.
• Methods: ITIL, Agile.

Supported purchasing management.

• Communication link for each project staff and management.
• Authored first project manual in company, well received by board and bound as a book.
• Solely responsible for building and running first risk management, self-initiated.
• Assisted process discovery and documentation per ITIL.
• Created all presentations and documentation (excluding technical concepts).
• Solely conceived and implemented first project intranet site, self-initiated.
• Prepared all status reports, including steering committee and board.
• Developed required templates and forms.
• Took meeting minutes.
• Tracked to-dos.
• Built an Excel macro automation reducing manual effort and easing updates for future legal changes.
• Technologies: MS Office, Excel macros.
• Methods: ITIL, Agile.

Daily tasks.

• Took minutes, especially for conference calls.
• Tracked and reported project status.
• Supported project plan.
• Managed virtual teamroom.
• Liaison between staff, management, clients, and customers.
• Technologies: MS Office.

Tax amendment law project.

• Communication link between staff and management.
• Onboarded and administered staff.
• Supported project management.
• Designed and implemented project intranet in HTML.
• Conducted HTML and intranet trainings.
• Structured project file storage.
• Planned access rights with permission matrix.
• Created required templates.
• Supported project planning in MS Project.
• Authored project manual.
• Completed Commerzbank compliance training with exam.
• Built a minutes database with graphical interface.
• Implemented full-text search for minute points.
• Generated minutes.
• Tracked open items/points of interest.
• Generated automated reports in Access and Word.
• Supported controlling of overall and subprojects per ITIL.
• Created a comprehensive controlling database.
• Developed a watchlist (Excel) for status tracking.
• Built a risk matrix.
• Built a document matrix.
• Developed a resource plan.
• Created automation files.
• Maintained a database.
• Controlled Commerzbank contracts with subcontractors.
• Controlled resources, durations, milestones, critical points of interest.
• Took meeting minutes at management round tables.
• Managed live documents at two round tables with major bank representatives.
• Independently organized project and office.
• Moderated meetings.
• Documented project.
• Contributed to final project report.
• Technologies: MS Office.
• Methods: Traditional.

Initial project documentation.

• Responsible for first project documentation.
• Created presentations.
• Wrote technical concepts.
• Technologies: MS Office.
• Methods: Traditional.

Machine monitoring solutions specialist.

Customer documentation in English.

• Low workload.
• Technologies: Adobe Acrobat Pro, MS Word, MS Excel, MS PowerPoint.
• Methods: Agile.