Michaela Karl

Project Management/Consulting

Berlin, Germany

Experience

Jun 2022 - Mar 2023
10 months
Bensheim, Germany

Project Management/Consulting

Ifok GmbH

  • Operational program leadership and advisory support in an agile project environment
  • Head of PMO
  • Set-up of project portfolio controlling
  • Resource management
Feb 2022 - Apr 2022
3 months
Hamburg, Germany

Project Management/Consulting

Asklepios

  • Set-up of portfolio PMO
  • Optimization of budget controlling and provision of a controlling tool
  • Process optimization
  • Operational project management
Nov 2021 - Feb 2022
4 months
Mannheim, Germany

Project Manager/Senior PMO

Hays AG

  • Operational project leadership for a compliance project
  • Set-up of an audit-compliant DMS
Feb 2021 - Aug 2021
7 months
Bremen, Germany

SAP PMO

Melchers Group

  • Establishment of portfolio management
  • Set-up of PMO
  • Optimization of existing processes
  • Feasibility study for the use of an ITSM tool
Dec 2020 - Apr 2021
5 months
Hamburg, Germany

Head of Training and Development Management

Stulz GmbH

  • Planning and management of an extensive training program during a company-wide SAP rollout
Feb 2020 - Jun 2020
5 months
Hamburg, Germany

Deputy + Operational Program Management

S-Bahn Hamburg

  • Building a program structure considering the existing single-project processes
  • Implementing consistent audit-safe standards (governance, processes, documents, QA)
  • Implementing standardized reporting
  • Responsible for set-up of cross-program F&C and consolidation of procurement processes and their execution
  • Operational management and advisory support of single projects considering program targets
Nov 2019 - Dec 2020
2 months
Zürich, Switzerland

Senior PMO

Zurich Versicherung

  • Set-up of a program PMO
  • Process design
Jul 2019 - Sep 2019
3 months
Berlin, Germany

Senior PMO/Project Lead

DKB/DKBS

  • Senior PMO for an ITSM project
  • Set-up of a PMO
  • Budget controlling
  • Planning timelines & milestones
  • Reporting
  • Contract management
  • Project leadership
  • Process creation for resource management (RM)
  • Research of collaboration tool for RM
Feb 2019 - May 2019
4 months
Münster, Germany

Senior PMO

Finanzinformatik

  • Set-up of a cross-project PMO for topics:
  • Controlling
  • Budget (planned/actual)
  • Milestones
  • QA
  • Optimization of existing processes
  • Integration of existing support services into the PMO process
Feb 2018 - Dec 2019
11 months
Berlin, Germany

Senior PMO/Program Controller

Deutsche Bahn AG

  • Operational program controlling
  • Set-up
  • Tracking
  • Planning/forecasting
  • Reporting
  • Resource management (external)/procurement
  • Contract management
  • Communication
Nov 2017 - Dec 2017
2 months
Münster, Germany

Senior PMO

Microsoft c/o Finanzinformatik

  • Budget controlling
  • Tracking open issues and monitoring results/QA
  • Reporting
  • Project communication
  • SharePoint administration
Aug 2017 - Oct 2017
3 months
Weiden in der Oberpfalz, Germany

Senior PMO

Constantia Flexibles

  • Set-up of a PMO for a group-wide IT infrastructure program
Jul 2016 - Jun 2017
1 year
Dresden, Germany

Senior PMO/Project Management

Sächsische Aufbaubank

  • Set-up of a PMO
  • Operational support for sub-project leads
  • Budget controlling
  • Contract management
  • Creating and tracking timelines, milestones
  • Tracking and monitoring results/QA
  • Project communication
  • Maintaining the project tool
  • Creating project reporting
  • Resource management/team management
Feb 2016 - Apr 2016
3 months
Frankfurt, Germany

Senior PMO

Commerzbank

  • Budget controlling
  • Resource management/space planning/move planning
  • Collection of all audit-relevant documents and development of processes to meet requirements
  • SharePoint administration
  • Creation of PMO relevant documents
Sep 2015 - Nov 2015
3 months
Aachen, Germany

Sub-Project Lead/Senior PMO

Generali Infrastructure Services

  • Sub-project leadership
  • Creation and implementation of processes
  • Financial controlling
  • Change request management
  • Planning and tracking budget, timelines, milestones
  • Resource management
May 2015 - Aug 2015
4 months
Dietikon, Switzerland

Sub-Project Lead/Senior PMO

Raiffeisen Schweiz

  • Operational management of a sub-program
  • Financial controlling (budget, forecast)
  • Creation of monthly program reports
  • Planning and tracking milestones
  • Issue and change request management
  • Creation/optimization of program-relevant documents and process flows
  • Restructuring SharePoint and co-design of a new intranet presence
  • SharePoint and document management administration
  • Conceptual creation of space capacities and resource allocation
  • Planning/execution of meetings
Sep 2014 - Apr 2015
8 months
Eschborn, Germany

Senior PMO

Ernst & Young

  • Procurement
  • Financial controlling
  • Resource management
  • Document management/SharePoint
  • Reporting
  • Project communication
Feb 2014 - May 2014
4 months
Frankfurt, Germany

Senior PMO

Commerzbank AG

  • Financial controlling
  • Tracking milestones/timelines/issues
  • Change request management
  • Quality assurance
  • Process optimization
  • Project communication
  • Reporting
  • Leading/moderating meetings
  • Document management SharePoint
Sep 2011 - Jan 2014
2 years 5 months
Walldorf, Germany

Program Management/Senior PMO

SAP AG

  • Program and project management/Head of PMO (mailbox migration/internet telephony/software development)
  • Budget/time controlling/forecast
  • Risk management (budget-related)
  • Change management/CR (budget-related)
  • Process optimization
  • Resource management
  • Development and creation of reporting
  • Project communication
  • Team management (>100 team members)
  • Initiation/contribution to optimization process for internal PM software and internal HR workflows
Apr 2011 - Aug 2011
5 months
Berlin, Germany

Program Management/Senior PMO

SAP AG

  • Budget/time controlling/forecast/change request management for 3 international software development projects
  • Reporting
  • Project communication
  • Resource management
Aug 2010 - Aug 2011
1 year 1 month
Potsdam, Germany

Media Consultant

Feine Adressen

  • New client acquisition
  • Management of existing clients
Dec 2009 - May 2010
6 months
Frankfurt, Germany

Regional Sales Manager

FrauenFinanzService der Generali

  • Management of existing clients
  • Acquisition of new clients
  • Recruiting staff
  • Coaching staff
  • Team leadership
  • Preparation and participation in promotional activities
Oct 2009 - May 2010
8 months
Frankfurt, Germany

Corporate Advisor (voluntary)

Malteser Hilfsdienst e. V.

  • Management of existing clients
  • New client acquisition for social corporate engagement
  • Fundraising
Apr 2009 - Sep 2009
6 months
Frankfurt, Germany

Project Management "Social Day" (voluntary)

Malteser Hilfsdienst e. V.

  • Initiation, coordination and management of 6 projects
  • Project reporting
  • Team management
Dec 2008 - Mar 2009
4 months
Munich, Germany

Project Management/PMO

BMW

  • Project/budget planning and controlling
  • Reporting
  • Change management
  • Personnel responsibility for working students and interns
  • Project marketing
  • Team management (>100 team members)
  • Roll-out management (hardware)
Jul 2008 - Sep 2008
3 months
Frankfurt, Germany

Office Management

Merz Pharmaceutical GmbH

  • Independently establishing the "Team Assistant" role in Global Drug Safety
  • Independently implementing operational organization
  • Participation in drug safety projects
  • Independently organizing and coordinating deployment of external staff
Jun 2008 - Jul 2008
2 months
Frankfurt, Germany

Interim Project Management

Merrill Lynch

  • Coordination and management of workflow
  • Database maintenance
May 2008 - Jun 2008
2 months
Frankfurt, Germany

Interim Office Management

Bilfinger Berger Facility Management

  • Independent management of complete office operations
  • Appointment coordination
  • Organization and preparation/follow-up of meetings
  • Contribution to building an extensive filing structure
Mar 2008 - Apr 2008
2 months
Frankfurt, Germany

Interim Project Management

Merrill Lynch

  • Coordination and management of workflow
  • Database maintenance
Jun 2007 - Jul 2008
1 year 2 months
Darmstadt, Germany

Owner and Managing Director

L2 Messe und Event GbR

  • Commercial management
  • Project management in trade fair and event
  • Account management
  • Acquisition/sales
  • Personnel management
Jun 2007 - Nov 2007
6 months
Frankfurt, Germany

Office and Project Management

Spencer Stuart

  • Independent set-up of office and filing structure
  • Building a project structure and handling it within international project management
  • Coordination and management of sub-projects
  • Design and implementation of own project plans
  • Creation of reports (German/English)
  • Organization/participation in meetings
  • Database maintenance
  • Instruction and supervision of student assistants
Jun 2006 - Jun 2007
1 year 1 month
Frankfurt, Germany

Commercial Management and Project Management

Alei emotional concepts

  • Commercial management
  • Reorganization of office structure and implementation of a new workflow system
  • Project management in trade fair and event
  • Human resources
  • Account management
Sep 2005 - May 2006
9 months
Frankfurt, Germany

Office and Project Manager

Common GmbH

  • Participation in projects (including trade fair and event)
  • Accounting
  • Creation and maintenance of a database (FileMaker) and contributing to its optimization
  • Writing PR texts
  • Extensive internet research
  • Office management
Apr 2005 - May 2008
3 years 2 months
Frankfurt, Germany

Business and Project Management

Pana-Medizin-Emborio (Im- und Export)

  • International project management
  • Project controlling
  • Support in acquisition/sales
  • Invoicing and dunning (German/English)
  • Handling international payments
  • Contracts (German/English)
  • Account management
  • Office management
Jul 2004 - Mar 2005
9 months
Frankfurt, Germany

Office-Management as a Service

Home Office

  • Independent and responsible handling of all organizational and administrative tasks
  • Set-up of internal office accounting in Excel

Summary

Since 2004 I have worked as a self-employed, certified project manager/Senior PMO with focus on PMO set-up, process management, finance & controlling, communication, organization as well as team & resource management; across industries and topics

Hands-on, proactive, looking beyond the obvious, goal- and solution-oriented, structured, strong communicator, good team player but also used to acting independently and taking full responsibility

Languages

German
Native
English
Advanced
French
Elementary

Certifications & licenses

Certification Mental Coach

Certification Project Management

Certification Business Administration for Specialist and Managers (IHK)

IHK

Basics Prince2

PM Certification

Scrum Certification

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