Michaela Karl
Project Management/Consulting
Experience
Jun 2022 - Mar 2023
10 months Bensheim, Germany
Project Management/Consulting
Ifok GmbH
- Operational program leadership and advisory support in an agile project environment
- Head of PMO
- Set-up of project portfolio controlling
- Resource management
Feb 2022 - Apr 2022
3 months Hamburg, Germany
Project Management/Consulting
Asklepios
- Set-up of portfolio PMO
- Optimization of budget controlling and provision of a controlling tool
- Process optimization
- Operational project management
Nov 2021 - Feb 2022
4 months Mannheim, Germany
Project Manager/Senior PMO
Hays AG
- Operational project leadership for a compliance project
- Set-up of an audit-compliant DMS
Feb 2021 - Aug 2021
7 months Bremen, Germany
SAP PMO
Melchers Group
- Establishment of portfolio management
- Set-up of PMO
- Optimization of existing processes
- Feasibility study for the use of an ITSM tool
Dec 2020 - Apr 2021
5 months Hamburg, Germany
Head of Training and Development Management
Stulz GmbH
- Planning and management of an extensive training program during a company-wide SAP rollout
Feb 2020 - Jun 2020
5 months Hamburg, Germany
Deputy + Operational Program Management
S-Bahn Hamburg
- Building a program structure considering the existing single-project processes
- Implementing consistent audit-safe standards (governance, processes, documents, QA)
- Implementing standardized reporting
- Responsible for set-up of cross-program F&C and consolidation of procurement processes and their execution
- Operational management and advisory support of single projects considering program targets
Nov 2019 - Dec 2020
2 months Zürich, Switzerland
Senior PMO
Zurich Versicherung
- Set-up of a program PMO
- Process design
Jul 2019 - Sep 2019
3 months Berlin, Germany
Senior PMO/Project Lead
DKB/DKBS
- Senior PMO for an ITSM project
- Set-up of a PMO
- Budget controlling
- Planning timelines & milestones
- Reporting
- Contract management
- Project leadership
- Process creation for resource management (RM)
- Research of collaboration tool for RM
Feb 2019 - May 2019
4 months Münster, Germany
Senior PMO
Finanzinformatik
- Set-up of a cross-project PMO for topics:
- Controlling
- Budget (planned/actual)
- Milestones
- QA
- Optimization of existing processes
- Integration of existing support services into the PMO process
Feb 2018 - Dec 2019
11 months Berlin, Germany
Senior PMO/Program Controller
Deutsche Bahn AG
- Operational program controlling
- Set-up
- Tracking
- Planning/forecasting
- Reporting
- Resource management (external)/procurement
- Contract management
- Communication
Nov 2017 - Dec 2017
2 months Münster, Germany
Senior PMO
Microsoft c/o Finanzinformatik
- Budget controlling
- Tracking open issues and monitoring results/QA
- Reporting
- Project communication
- SharePoint administration
Aug 2017 - Oct 2017
3 months Weiden in der Oberpfalz, Germany
Senior PMO
Constantia Flexibles
- Set-up of a PMO for a group-wide IT infrastructure program
Jul 2016 - Jun 2017
1 year Dresden, Germany
Senior PMO/Project Management
Sächsische Aufbaubank
- Set-up of a PMO
- Operational support for sub-project leads
- Budget controlling
- Contract management
- Creating and tracking timelines, milestones
- Tracking and monitoring results/QA
- Project communication
- Maintaining the project tool
- Creating project reporting
- Resource management/team management
Feb 2016 - Apr 2016
3 months Frankfurt, Germany
Senior PMO
Commerzbank
- Budget controlling
- Resource management/space planning/move planning
- Collection of all audit-relevant documents and development of processes to meet requirements
- SharePoint administration
- Creation of PMO relevant documents
Sep 2015 - Nov 2015
3 months Aachen, Germany
Sub-Project Lead/Senior PMO
Generali Infrastructure Services
- Sub-project leadership
- Creation and implementation of processes
- Financial controlling
- Change request management
- Planning and tracking budget, timelines, milestones
- Resource management
May 2015 - Aug 2015
4 months Dietikon, Switzerland
Sub-Project Lead/Senior PMO
Raiffeisen Schweiz
- Operational management of a sub-program
- Financial controlling (budget, forecast)
- Creation of monthly program reports
- Planning and tracking milestones
- Issue and change request management
- Creation/optimization of program-relevant documents and process flows
- Restructuring SharePoint and co-design of a new intranet presence
- SharePoint and document management administration
- Conceptual creation of space capacities and resource allocation
- Planning/execution of meetings
Sep 2014 - Apr 2015
8 months Eschborn, Germany
Senior PMO
Ernst & Young
- Procurement
- Financial controlling
- Resource management
- Document management/SharePoint
- Reporting
- Project communication
Feb 2014 - May 2014
4 months Frankfurt, Germany
Senior PMO
Commerzbank AG
- Financial controlling
- Tracking milestones/timelines/issues
- Change request management
- Quality assurance
- Process optimization
- Project communication
- Reporting
- Leading/moderating meetings
- Document management SharePoint
Sep 2011 - Jan 2014
2 years 5 months Walldorf, Germany
Program Management/Senior PMO
SAP AG
- Program and project management/Head of PMO (mailbox migration/internet telephony/software development)
- Budget/time controlling/forecast
- Risk management (budget-related)
- Change management/CR (budget-related)
- Process optimization
- Resource management
- Development and creation of reporting
- Project communication
- Team management (>100 team members)
- Initiation/contribution to optimization process for internal PM software and internal HR workflows
Apr 2011 - Aug 2011
5 months Berlin, Germany
Program Management/Senior PMO
SAP AG
- Budget/time controlling/forecast/change request management for 3 international software development projects
- Reporting
- Project communication
- Resource management
Aug 2010 - Aug 2011
1 year 1 month Potsdam, Germany
Media Consultant
Feine Adressen
- New client acquisition
- Management of existing clients
Dec 2009 - May 2010
6 months Frankfurt, Germany
Regional Sales Manager
FrauenFinanzService der Generali
- Management of existing clients
- Acquisition of new clients
- Recruiting staff
- Coaching staff
- Team leadership
- Preparation and participation in promotional activities
Oct 2009 - May 2010
8 months Frankfurt, Germany
Corporate Advisor (voluntary)
Malteser Hilfsdienst e. V.
- Management of existing clients
- New client acquisition for social corporate engagement
- Fundraising
Apr 2009 - Sep 2009
6 months Frankfurt, Germany
Project Management "Social Day" (voluntary)
Malteser Hilfsdienst e. V.
- Initiation, coordination and management of 6 projects
- Project reporting
- Team management
Dec 2008 - Mar 2009
4 months Munich, Germany
Project Management/PMO
BMW
- Project/budget planning and controlling
- Reporting
- Change management
- Personnel responsibility for working students and interns
- Project marketing
- Team management (>100 team members)
- Roll-out management (hardware)
Jul 2008 - Sep 2008
3 months Frankfurt, Germany
Office Management
Merz Pharmaceutical GmbH
- Independently establishing the "Team Assistant" role in Global Drug Safety
- Independently implementing operational organization
- Participation in drug safety projects
- Independently organizing and coordinating deployment of external staff
Jun 2008 - Jul 2008
2 months Frankfurt, Germany
Interim Project Management
Merrill Lynch
- Coordination and management of workflow
- Database maintenance
May 2008 - Jun 2008
2 months Frankfurt, Germany
Interim Office Management
Bilfinger Berger Facility Management
- Independent management of complete office operations
- Appointment coordination
- Organization and preparation/follow-up of meetings
- Contribution to building an extensive filing structure
Mar 2008 - Apr 2008
2 months Frankfurt, Germany
Interim Project Management
Merrill Lynch
- Coordination and management of workflow
- Database maintenance
Jun 2007 - Jul 2008
1 year 2 months Darmstadt, Germany
Owner and Managing Director
L2 Messe und Event GbR
- Commercial management
- Project management in trade fair and event
- Account management
- Acquisition/sales
- Personnel management
Jun 2007 - Nov 2007
6 months Frankfurt, Germany
Office and Project Management
Spencer Stuart
- Independent set-up of office and filing structure
- Building a project structure and handling it within international project management
- Coordination and management of sub-projects
- Design and implementation of own project plans
- Creation of reports (German/English)
- Organization/participation in meetings
- Database maintenance
- Instruction and supervision of student assistants
Jun 2006 - Jun 2007
1 year 1 month Frankfurt, Germany
Commercial Management and Project Management
Alei emotional concepts
- Commercial management
- Reorganization of office structure and implementation of a new workflow system
- Project management in trade fair and event
- Human resources
- Account management
Sep 2005 - May 2006
9 months Frankfurt, Germany
Office and Project Manager
Common GmbH
- Participation in projects (including trade fair and event)
- Accounting
- Creation and maintenance of a database (FileMaker) and contributing to its optimization
- Writing PR texts
- Extensive internet research
- Office management
Apr 2005 - May 2008
3 years 2 months Frankfurt, Germany
Business and Project Management
Pana-Medizin-Emborio (Im- und Export)
- International project management
- Project controlling
- Support in acquisition/sales
- Invoicing and dunning (German/English)
- Handling international payments
- Contracts (German/English)
- Account management
- Office management
Jul 2004 - Mar 2005
9 months Frankfurt, Germany
Office-Management as a Service
Home Office
- Independent and responsible handling of all organizational and administrative tasks
- Set-up of internal office accounting in Excel
Summary
Since 2004 I have worked as a self-employed, certified project manager/Senior PMO with focus on PMO set-up, process management, finance & controlling, communication, organization as well as team & resource management; across industries and topics
Hands-on, proactive, looking beyond the obvious, goal- and solution-oriented, structured, strong communicator, good team player but also used to acting independently and taking full responsibility
Languages
German
Native
English
Advanced
French
Elementary
Certifications & licenses
Certification Mental Coach
Certification Project Management
Certification Business Administration for Specialist and Managers (IHK)
IHK
Basics Prince2
PM Certification
Scrum Certification
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