Jörg Gruber - IT Interim and Transition Manager

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Hamburg, Germany

Experience

Sep 2023 - Present

1 year 11 months

IT Interim and Transition Manager

Arvato Systems GmbH

Task force deployment
Management support for the transition core team
Identify potential CR claims and propose solutions for CR dissent issues
Analyze project and contract documentation for deviations
Evaluate and quantify deviations
Align negotiation strategy with legal and core team regarding deviations
Prepare for and participate in dissent negotiations with EWE AG
Interim management: lead the CR and demand management team
Interim management: act as key account manager for client EWE AG

May 2023 - Jul 2023

3 months

PPM Project/Program Manager

Deutsche Glasfaser Wholesale GmbH

Introduce an Excel-based resource management tool to identify resource bottlenecks and over-allocations and visualize resource gaps
Verify the existing project management tool
Prioritize projects
Perform risk and value assessments
Map project dependencies
Establish PPM governance
(Project was split into multiple steps; step 1 implemented the resource management tool)

Apr 2023 - Aug 2023

5 months

Interim and Transition Manager

Elsflether Werft AG

Temporarily took on the CFO role during self-administered insolvency (CFO was on sick leave)
Member of the interdisciplinary management team
Alignment meetings with banks
Prepare monthly liquidity planning and other finance planning data
Support in preparing financial statements
Participate in creditor meetings
Report to stakeholders (CEO, CRO, insolvency administrator)

Jan 2023 - Jun 2023

6 months

IT Program and Transition Manager

Veoneer Germany GmbH

Transition scope €1.5 billion
Coordinate pre-closing phase
Project language: English
Coordinate IT teams in JNP, RO, US, GER
Project manager and single point of contact for Magna International Inc.
Ensure IT-relevant topics for day-one readiness
Build project organization
Set up and manage PMO with stand-up and regular meetings
Create transparent reports for stakeholders
Implement program and project management
Manage resources and resolve ad-hoc resource conflicts
Monitor regulatory requirements and align with SMO/IMO/legal
Stakeholder management, project controlling, risk management

Jul 2022 - Feb 2023

8 months

IT Program and Transition Manager

Arvato Systems GmbH

Transition scope >€0.3 billion
Manage the carve-in subproject and eight parallel carve-out subprojects for EWE AG
Coordinate EWE AG’s IT service provider BTC IT Services GmbH (outgoing and incoming)
Ensure transition planning and governance in projects
Ensure meaningful budget control
Ensure “in time, in quality, in budget” management criteria
Lead project managers; team of 85 project staff
Lead project manager jour fixe meetings
Set up and manage PMO with stand-up and regular meetings
Status reporting to line management and executive board
Implement program and project management
Monitor regulatory requirements and align with SMO/IMO/legal
Stakeholder management, project controlling, risk management, resource management

Oct 2021 - Jul 2022

10 months

Tender and Program Manager, Bid Manager

Arvato Systems GmbH

Tender volume >€0.5 billion
Build a complex project organization based on four lots
Member of a four-person bid team
Support preparation of tender documents
Support bid submissions: four offers plus final BAFO
Support negotiations on the transition contract
Build and coordinate project organization (six project managers, 10 subproject managers, 125 project staff)
Introduce PPM project portfolio management
Ensure transition readiness by initiating workshops
Manage and coordinate transition preplanning workstreams
Lead jour fixe meetings
Status report to line management and executive board

Sep 2021 - Nov 2021

3 months

Großhansdorf, Germany

Project Manager

Lungen Klinik Grosshansdorf

Introduce PPM project portfolio management
Perform risk and value assessments
Prioritize IT projects under the KHZG hospital future law
Create IT roadmap for prioritized IT projects and plan implementation

May 2021 - Jul 2022

1 year 3 months

Berlin, Germany

Interim and M&A Manager

VisiTrans (VisiMatch) GmbH

Startup in shipping/logistics
Process planning and control, investor outreach
Ensure interim financing
Determine company value and build business case
Create teaser and exposé
Monitor due diligence

Apr 2021 - Sep 2021

6 months

Aachen, Germany

M&A / IT Program Manager

Next.e.GO Mobile SE

Project management and support for carve-out from seller’s perspective
ITSM infrastructure services, provider management (GPS, NetAachen, Netgo, Telekom)
Identify and capture cost savings
Coordinate implementation of MS Teams telephony
Coordinate WLAN infrastructure renewal
Ensure IT move from campus to plant
Oversee IT application subprojects (PSI PENTA, PTC apps, Windchill, eGecko)
Support ERP rollout MS Dynamics 365 Business Central including F&O
Executive-level status reports to line management and executive board
Implement program and project management
Stakeholder management, project controlling, risk management, resource management
Hybrid project management approach (agile & waterfall)

Aug 2020 - Mar 2021

8 months

Kempen, Germany

Hybrid

Project Manager

Convertec / SEG GmbH

Client: financial investor
ERP rollout MS Dynamics 365 Business Central including F&O
Hybrid approach (Scrum & waterfall)
Manage suppliers and service providers
Executive-level status reports to line management and executive board
Set up and manage PMO
Implement program and project management
Stakeholder management, project controlling, risk management, resource management
Track progress control
Plan and control quality, budget, and schedule
Hybrid project management approach (agile & waterfall)

May 2019 - Sep 2020

1 year 5 months

Interim and M&A & Transition Manager, Bid Manager

Elsflether Werft AG

Took on CIO role during self-administered insolvency
Coordinate major projects SSS GORCH FOCK, ELBE tender, and WISCHE houseboat
Self-administered insolvency
Align business needs and IT (solution architect, business analyst) for implementation
Member of interdisciplinary management team
Coordinate and manage M&A process up to signing and closing as SPOC
Create M&A teaser and info package for investors
Perform due diligence and build digital data room
Develop and implement portfolio management strategy
Conduct risk and value management
Build project portfolio management to maintain shipyard operations
Support ERP tender for MS Dynamics 365 Business Central including F&O
Integrate ongoing yard projects into portfolio management
Ensure transition and yard operations in post-merger phase

Jan 2019 - Aug 2019

8 months

Program Manager, Overall Project Lead, Bid Manager

thyssenkrupp Steel Europe AG

Carve out IT department (focus: IDM/IAM/IGA), digitize IT security
Analyze IDM and IAM business processes and IT systems
Conduct requirement analysis & IT maturity assessment (IDM/IAM/IGA)
Design IT and sourcing strategy and service roadmap (IDM/IAM/IGA) including self-service portal
Develop IT concept/roadmap based on sourcing strategy
Align business needs and IT (solution architect, business analyst)
Coordinate RFI/RFP for managed services (MSPs)
Provide stakeholder-friendly, transparent status reports (line management, executive board)
Set up and manage PMO
Implement program and project management
Track progress control
Plan and control quality, budget, and schedule
Stakeholder management, project controlling, risk management, resource management

Sep 2018 - Feb 2019

6 months

Program Manager, Project Manager, Bid Manager

SWM – Stadtwerke München GmbH

Prepare carve out of parts of the IT department
Manage selection of an MSP
Conduct market, requirement, and analysis
Coordinate requirements management for managed service packages
Design operating model for data center virtualization
Manage EU tender procedure
Align business needs and IT (solution architect, business analyst)
Support IT sourcing with RFI and RFP
Evaluate sourcing scenarios, define sourcing roadmap
Identify consolidation potentials

Jul 2018 - Jan 2019

7 months

Hybrid

Interim/Program Manager, Overall Project Lead

KSB SE & Co. KGaA

Digitize program and project portfolio management (PPM/PMO) using agile and waterfall (hybrid)
Assess relevant KPIs
Optimize resource management
Evaluate dependencies, project and budget risks
Analyze PPM readiness
Conduct risk and value assessments
Introduce PPM governance, department, and related committees
Design and implement PPM tool (SharePoint-based, custom)
Design and implement employee allocation tool (SharePoint)
Provide stakeholder-friendly, transparent status reports (line management, executive board)
Set up and manage PMO
Implement program and project management
Plan and control quality, budget, and schedule
Stakeholder management, project controlling, risk management, resource management

Jan 2018 - Dec 2019

2 years

Hamburg, Germany

Member of the Management Board

Aequitas-Affinity GmbH

IT management consulting

Jan 2018 - Aug 2018

8 months

Hamburg, Germany

IT Program Manager, Bid Manager

H&R Chemisch-Pharmazeutische Spezialitäten GmbH

Optimize digitalization, conduct ERP/IT maturity assessment
Support ERP tender MS Dynamics 365 Business Central including F&O
Conduct interviews and workshops along COBIT framework
Perform market, requirement, and analysis (prepare RFI, RFP)
Evaluate sourcing scenarios, identify actions, define measures
Create prioritized, evaluated, and agreed action catalog
Align business needs and IT (solution architect, business analyst)
Design IT infrastructure target picture and project roadmap
Analyze IT service portfolio management and identify gaps
Implement PPM/PMO (waterfall)
Provide stakeholder-friendly, transparent status reports (line management, executive board)
Set up and manage PMO
Implement program and project management
Track progress control
Plan and control quality, budget, and schedule
Stakeholder management, project controlling, risk management, resource management

May 2017 - Dec 2017

8 months

Project Lead

Dräxlmaier GmbH & Co. KG

Prepare ERP implementation, digitize CFO area
Value proposition & realization, business process analysis
Identify KPIs to aggregate monetary benefits for the business case
Evaluate process and system integration
Identify process and master data quality improvements
Evaluate process harmonization, improve speed and flexibility

Jan 2017 - Present

8 years 7 months

Hamburg, Germany

Owner

Jörg Gruber Consulting

M&A / IT management consulting

Jan 2017 - Dec 2018

2 years

Hamburg, Germany

Associate Partner

AdEx Beratungs GmbH & Co. KG

IT management consulting

Apr 2016 - Apr 2017

1 year 1 month

Project Lead, Bid Manager

IDUNA Vereinigte Lebensversicherung aG

Support IT sourcing with RFI and RFP
Reorganize and digitize strategic IT procurement
Conduct market, requirement, and analysis (RFI, RFP)
Ensure requirement management for VMS tool (consultant selection platform)
Align business needs and IT (solution architect, business analyst)
Design future IT infrastructure with focus on outsourcing potentials
Select suitable VMS service provider (BaaS, SaaS, PaaS)
Create business case

May 2015 - Mar 2016

11 months

Program Manager, Bid Manager

Hawesko Holding AG

Select and implement ERP solution
Introduce future workplace
Conduct digitalization assessment and IT maturity check
Perform market, requirement, and analysis (RFI, RFP)
Evaluate sourcing scenarios
Support ERP tender Dynamics/Navision including AX F&O
Align business needs and IT (solution architect, business analyst)
Design future IT infrastructure with modern cloud focus
Evaluate managed services (MSPs) and operating models (SaaS, PaaS)
Manage requirement analysis, tender process, and supplier interviews
Support IT procurement in RFI and RFP
Support procurement in contract negotiations
Provide stakeholder-friendly, transparent status reports (line management, executive board)
Set up and manage PMO
Implement program and project management
Track progress control
Plan and control quality, budget, and schedule
Stakeholder management, project controlling, risk management, resource management
Introduce program management
Hybrid project management approach (agile & waterfall)
Manage service providers

Dec 2014 - Apr 2015

5 months

Coach, Test Coordinator

Ludwig Görtz GmbH

ERP implementation of Microsoft Dynamics NAV/AX
Facilitate testing workshop for all departments
Train on upcoming test phase activities and coach test coordinator

Jan 2013 - Dec 2014

2 years

Program Manager, Project Lead, Bid Manager

Vattenfall Europe AG / Mining & Generation GmbH

Implement ERP industry solution to digitize an industrial park
Tender for “truck supply control in industrial park” (interdisciplinary)
Perform market, requirement, and analysis (RFI, RFP)
Ensure program and requirement management with RFI/RFP
Analyze processes and identify optimization potentials
Analyze KPIs for future IT process control
Evaluate IT-supported, barrier-free infrastructure components
Align business needs and IT (solution architect, business analyst)
Evaluate sourcing scenarios and design future IT infrastructure
Support IT procurement with RFI and RFP and create business case
Support contract drafting and conduct supplier negotiations
Prepare implementation, manage internal and external IT providers
Provide stakeholder-friendly, transparent status reports (line management, executive board)
Set up and manage PMO
Implement program and project management
Track progress control
Plan and control quality, budget, and schedule
Stakeholder management, project controlling, risk management, resource management

Apr 2012 - Dec 2012

9 months

Interim and Project Manager

DekaBank Deutsche Girozentrale

Mobile computing IT strategy “Bring Your Own Device” (BYOD)
Conduct requirement and analysis (RFI, RFP)
Analyze compliance requirements
Perform IT audit and potential analysis of current IT assets
Create business case
Facilitate consensus-oriented meetings with management, departments, and works council

Jul 2011 - Mar 2012

9 months

Project Lead

Giesecke & Devrient GmbH

Digitize IT security: study to introduce identity management (IDM) including SSO and self-service portal
Evaluate functional requirements, conduct requirement analysis
Perform IT infrastructure audit and IDM maturity analysis
Develop high-level, vulnerability, and requirement catalog (prepare RFI, RFP)
Conduct KPI and SWOT analysis
Identify IT risks

Mar 2011 - Jun 2011

4 months

Interim and Project Manager

Vattenfall Europe AG

Conduct IMS workshop (International Management Systems)
International participants from all Vattenfall units
Present case studies and highlight critical success factors
Moderate final discussion with recommendations

Jan 2010 - Mar 2011

1 year 3 months

Project Lead

Deutsche Telekom AG

Improve IT infrastructure and security delivery levels for IT operations
Conduct requirement and analysis (RFI, RFP)
Analyze relevant ERP and non-SAP systems
Ensure measures for sustainable IT security improvement
Manage IT suppliers TÜV Rheinland and TÜV Trust IT
Design security “flagging database”

Feb 2009 - Dec 2009

11 months

Interim and Program Manager

MediaMarktSaturn Retail Group

Implement PPM/PMO with Scrum and agile methods
Digitize and reorganize e-commerce IT area, coach IT leadership
Align business needs and IT (solution architect, business analyst)
Coordinate ERP Navision selection with procurement
Conduct ERP/IT maturity assessment and requirement analysis
Analyze business processes and identify improvement potentials
Evaluate sourcing scenarios and align sourcing roadmap
Implement ITSM (demand, requirement, incident management) per ITIL

Feb 2008 - Feb 2009

1 year 1 month

Project Lead, Bid Manager

E.ON Energie AG

Roll out group-wide IAM (identity and access management)
Align business needs and IT (solution architect, business analyst)
Conduct market, requirement, and analysis (RFI, RFP)
Support IT procurement for supplier and software selection
Use best practices, benchmarking, scoring model, RFI/RFP tools
Conduct supplier interviews
Manage IT suppliers and service providers
Coordinate testing, test management, and system acceptance
Plan roll-out roadmap, training, and pilot

Aug 2007 - Dec 2007

5 months

Interim and Project Manager

TVP Treuhand und Verwaltungsges. für Publikumsfonds mbH

Define future IT landscape
Conduct requirement analysis
Analyze ERP and other IT systems, perform IT maturity assessment (RFI, RFP)
Align business needs and IT (solution architect, business analyst)
Analyze business processes and IT systems
Develop detailed concept for process handbook and IT systems
Design measures catalog for “new ERP solution”
Analyze digitalization and outsourcing potentials and identify quick wins

Mar 2007 - Feb 2008

1 year

Project Lead

E.ON IS GmbH

Digitize IT security, build IDM and IAM operating organization
Design single sign-on (SSO) and self-service portal
Implement and lead project office (PMO, waterfall)
Introduce project structure fitting task complexity
Provide stakeholder-friendly, transparent status reports (line management, executive board)
Set up and manage PMO
Implement program and project management
Track progress control
Plan and control quality, budget, and schedule
Stakeholder management, project controlling, risk management, resource management

Jan 2007 - Mar 2007

3 months

Coach

Versatel Holding GmbH

Management support for implementing number portability
Design Mobile Number Portability help desk

May 2006 - Jan 2007

9 months

Project Lead, Test Coordinator

E.ON@future GmbH

Build a Europe-wide test best practices platform
Coordinate test coordination concepts for end-to-end test cases of all SAP and non-SAP applications
Develop service portfolio management concepts
Coordinate test concepts for network, integration, FUT/UAT and pilot testing
Define and implement quality gates

Jan 2006 - Jun 2006

6 months

Project Lead, Bid Manager

Vattenfall Europe AG

Digitize IT security
Implement group-wide IDM with SSO and self-service portal
Conduct alignment meetings with IT committee and local works council
Coordinate setup of program and project management office (PMO)
Perform international market analysis
Align business needs and IT (solution architect, business analyst)
Conduct market, requirement, and analysis (RFI, RFP)
Support IT procurement with RFI and RFP
Evaluate sourcing approaches and create business case
Manage supplier and software selection process
Conduct supplier interviews
Manage chosen service provider during development and implementation
Coordinate test management with pilot, acceptance tests, and go-live

Jan 2006 - Mar 2006

3 months

M&A Program/Project Lead

E.ON Energie AG

Define strategic basis for a carve-out (BCC)
Coordinate M&A process
Lead M&A team
Ensure detailed due diligence
Coordinate potential, product, and SWOT analysis
Prepare and present board presentation

Mar 2005 - Dec 2005

10 months

Program Manager

Vattenfall Europe AG

Optimize and harmonize IT processes
Conduct market, requirement, and analysis (RFI, RFP)
Perform digitalization assessment (IT audit) based on COBIT
Identify IT silos
Conceptualize ERP update (SAP IS-U)
Design IT landscape and roadmap
Provide stakeholder-friendly, transparent status reports (line management, executive board)
Set up and manage PMO
Implement program and project management
Track progress control
Plan and control quality, budget, and schedule
Stakeholder management, project controlling, risk management, resource management

May 2004 - Mar 2005

11 months

Interim Manager

Vattenfall Europe AG / VE IS

Lead and build a user help desk (UHD) with leadership responsibility
Build UHD team of 65 FTEs
Improve customer satisfaction, employee motivation, and productivity
Implement ITIL services: problem, incident, and demand management
Coordinate selection and implementation of UHD IT infrastructure
Implement workforce planning and quality assurance tools
Analyze digitalization and sourcing potentials, identify quick wins
Analyze and implement program management KPIs
Present to executive board

Apr 2004 - May 2004

2 months

Austria

Coach

Österreichische Regulierungsbehörde

Launch mobile number portability (MNP) in Austria
Coach national project leadership
Provide IT strategy recommendations on quality assurance and testing methods
Provide strategy recommendations on system acceptance
Act as technical and business contact for national project leader

May 2003 - May 2004

1 year 1 month

Program and Interim Manager

Deutsche Bahn AG

Develop IT strategy for mobile land-train-land connectivity in long-distance passenger transport
Conduct market, requirement, and analysis (RFI, RFP)
Evaluate onboard IT infrastructure/WLAN and internet
Create business case, analyze digitalization, cross-selling, and sales potential
Design showcase for corporate board
Coordinate pilot feasibility proof
Provide stakeholder-friendly, transparent status reports (line management, executive board)
Set up and manage PMO
Implement program and project management
Track progress control
Plan and control quality, budget, and schedule
Stakeholder management, project controlling, risk management, resource management

Jan 2003 - May 2003

5 months

United States

Project Lead

Verisign Inc.

Develop acquisition strategy recommendation for “Jamba!”
Set up and coordinate M&A project
Conduct due diligence
Identify potential deal breakers
Prepare closing presentation
Present decision template to board

Nov 2001 - Dec 2002

1 year 2 months

Germany

Program and Interim Manager, National Technical Project Lead, Bid Manager

German Mobile Industry

Roll out mobile number portability (MNP) nationwide
Implement program management and evaluate business case
Conduct market, requirement, and analysis (RFI, RFQ/RFP)
Align requirements with entire German mobile industry
Digitize entire MNP routing process
Design future IT infrastructure and service operating model with data center operations
Ensure setup of a central master routing database (MNP zMRDB)
Ensure audit-proof selection process
Conduct contract negotiations and support selection of general contractor
Quarterly reporting to regulator
Support IT procurement with RFI and RFP
Manage service providers
Provide stakeholder-friendly, transparent status reports (line management, executive board)
Set up and manage PMO
Implement program and project management
Track progress control
Plan and control quality, budget, and schedule
Stakeholder management, project controlling, risk management, resource management

Mar 2001 - Dec 2001

10 months

Program Manager, Project Lead

E-Plus Mobilfunk GmbH & Co. KG

Ensure MNP readiness for non-discriminatory number porting
Conduct requirement and analysis (RFI, RFP)
Analyze IT infrastructure and business requirements, evaluate business case
Digitize entire MNP process
Coordinate project setup and project office (PMO, agile & waterfall)
Conduct IT service portfolio management assessment
Align business needs and IT (solution architect, business analyst)
Support IT procurement in requirement management and tender process
Provide stakeholder-friendly, transparent status reports (line management, executive board)
Set up and manage PMO
Implement program and project management
Track progress control
Plan and control quality, budget, and schedule
Stakeholder management, project controlling, risk management, resource management

Jan 2001 - Apr 2001

4 months

Project Lead, M&A Manager

LBK Landesbetrieb Krankenhäuser Hamburg

Support M&A process for Asklepios deal
Member of interdisciplinary management team
Transition management
Perform due diligence

Oct 2000 - Feb 2001

5 months

Coach

Networks Unlimited AG

Coach CEO of ERP software company
Introduce IT project management (PMO, waterfall) and project controlling methods
Introduce project portfolio management
Optimize ERP software development and QA processes

May 2000 - Jan 2001

9 months

Project Lead, Bid Manager

LBK Landesbetrieb Krankenhäuser Hamburg

Digitize clinical processes
Implement ERP clinical solution
Lead project and chief physician meetings in merger environment
Coordinate setup of project office
Introduce IT project management (PMO, waterfall)
Implement project portfolio management (PPM)
Align business needs and IT (solution architect, business analyst)
Conduct market, requirement, and analysis (RFI, RFP)
Evaluate sourcing approaches and support procurement in RFI/RFP
Coordinate industry software tender

Jan 2000 - Dec 2017

18 years

Copenhagen, Denmark

Partner

Putz & Partner Member of Ramboll Management Consulting GmbH

International engineering and IT management consulting

Jan 1998 - Dec 2000

3 years

Nuremberg, Germany

Member of Management Board

ISO Software Systeme GmbH

International software house for tourism ERP standard and custom solutions

Jan 1995 - Dec 1998

4 years

Hamburg, Germany

Managing Partner

Gruber&Team GmbH

Startup: international software house for tourism ERP standard and custom solutions, asset deal with ISO group

Jan 1992 - Dec 1995

4 years

Hamburg, Germany

Managing Partner

Agiles-Gruppe

Startup: hardware distribution, ERP standard and custom software trade

Jan 1987 - Dec 1992

6 years

Hamburg, Germany

Managing Partner, Spokesperson of Management

FlamingoTours Reiseveranstaltungs GmbH

Startup: international specialty tour operator for the Caribbean, South America, and Florida

Jan 1986 - Dec 1987

2 years

Hamburg, Germany

Consultant

Pape & Partner Unternehmensberatung GmbH

Management consulting

Jan 1982 - Dec 1986

5 years

Hamburg, Germany

Junior Consultant, Programmer, Working Student

IBM Deutschland GmbH

Customer and sales center North: /34, /36, /38, AS400

Summary

Acts at the interface between the business department and IT. Competent interlocutor for business and executive board levels in all project phases. Leadership and IT management experience. Experienced in working with internal and external customer teams as well as managing suppliers and service providers. Expert in digitalization, IT transition, IDM/IAM/IGA, ERP selection and implementation projects, PPM project portfolio management, IT maturity assessments, and M&A projects.

Languages

German

Native

English

Advanced

Spanish

Elementary

French

Elementary

Education

University of Hamburg

Diplom-Kaufmann (equivalent to Master of Business Administration) · International Management and Computer Science · Hamburg, Germany

Certifications & licenses

IT Governance & Compliance Practitioner ITGCP - COBIT 5.0

ISACA

Train-the-Trainer Certification "Developing Leadership Style for Trusted Advisor"

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