Migration & Change Manager; Deputy Product Owner/Rollout Manager

Self-directed and rapid learning of the company-specific agile SAFe configuration

Understanding and classification of the existing roles

Routine handling of SAFe artifacts and ceremonies

Close and direct collaboration with the Product Owner

Drafting SAFe features for PI planning

Clarifying project progress and impediments in the daily scrum

Refinement and prioritization of backlog items and change requests

Developing the roadmap and ensuring the timeline is met

Support in cost and resource planning

Creating presentations for management

Process analysis and optimization

Requirements management and quality assurance:

Defining and documenting requirements and acceptance criteria

Establishing quality assurance processes

Developing test and validation strategies

Ensuring requirement fulfillment through continuous testing

Assessing the current state of processes and configurations in Jira and Confluence

Standardizing and optimizing processes

Drafting rollout plan for data and user migration

Monitoring compliance with all process steps, deadlines, and defined migration milestones

Supporting data analysis, mapping, and migration during kick-offs and regular meetings with migration candidates and the development team

Developing and implementing a training concept for the migration

Creating screencast tutorials

Providing accompanying documentation

Stakeholder management

Stakeholder analysis, management, and continuous communication with management level, migration candidates, and the development team

Establishing communication channels

Early communication and objection handling with migration critics

Ensuring the working capability of all migration candidates

Conducting live training sessions and providing training videos

Creating and updating documentation in the onboarding portal

Coordinating test periods and live migration to avoid downtime for teams to be migrated

Risk analysis

Identifying and evaluating risks as part of PI planning

Ongoing risk mitigation

Controlling, reporting, and project management

Regular documentation and project reporting to PO, PM, solution and x-solution management, and business owner

Taking over project management in agreed detailed areas

Maintaining the decision log to track project scope and developments for stakeholders in compliance with regulations

Product Owner for comprehensive changes to the Confluence permission structure

Introducing agile routines in the team

Identifying team competencies, creating stories

Requirements engineering and project analysis

Gathering and analyzing stakeholder requirements

Translating business requirements into technical specifications

Creating and maintaining requirements documentation

Analyzing the current state, jointly defining the goal

Identifying and resolving blockers and impediments

Coordinating with business and product owner

Bringing about solutions and workarounds

Setting up the roadmap

Working to meet the timeline

Continuous reporting to the business owner

Establishing a compliance-compliant project framework

Building and maintaining a compliance-compliant documentation framework

Building and maintaining a decision log

Developing technical requirements considering regulatory requirements

Coordinating with data security and legal departments to establish principles within the project

Stakeholder management at C-level and with compliance officers

Designing and producing training videos using professional video editing tools for user onboarding

Creating user-friendly instructional materials and interactive training documents

Presenting the project to various stakeholders in German and English

Preparing, conducting, and following up on open Q&A sessions in German and English

Direct work in ITSM Atlassian Service Management with project requests from various stakeholders