Sebastian Klein

Consultant for Multi-Project and Portfolio Management Introduction

Saarbrücken, Germany

Experience

Oct 2022 - Present
2 years 10 months
Germany

Consultant for Multi-Project and Portfolio Management Introduction

State Police Headquarters Saarland

Advised the agency leadership on introducing multi-project and portfolio management for digitization.

  • Analyzed existing processes
  • Conducted interviews with key stakeholders
  • Modeled new processes based on the Scaled Agile Framework
  • Defined role profiles for future positions
Apr 2022 - Present
3 years 4 months
Germany

Lead Business Project Manager and Head of Technical Advisory Board (OZG Online Reporting Project)

State Police Headquarters Saarland

Led the technical side and chaired the advisory board to make the in-house developed online reporting portal reusable by other states under the Online Access Act’s one-for-all principle. Supported implementation and provided consultancy in 11 states.

  • Coordinated requirements of adopting states and OZG
  • Oversaw data protection and IT security
  • Prepared procurement and project structures for implementation
  • Communicated and coordinated with political stakeholders
  • Managed external providers (development and operations)
Sep 2021 - May 2022
9 months
Germany

User Representative on Steering Committee (Collaboration Platform)

State Police Headquarters Saarland

Represented users on the steering committee for building a central collaboration platform as a social intranet to replace decentralized knowledge portals and better connect staff.

  • Developed a product vision with agency leadership and departmental stakeholders
  • Ran workshops to define key epics and personas
  • Designed a technical approach to decouple legacy systems
  • Drafted a project structure based on PRINCE2 Agile®
Aug 2021 - Present
4 years
Germany

Co-Project Lead (Police 2020 Infrastructure)

State Police Headquarters Saarland

Co-led assessing IT infrastructure maturity to harmonize existing structures under the "Police 2020" initiative and introduce standardized applications.

  • Moderated focused formats for cross-departmental requirements, process and gap analysis
  • Optimized resource use by bundling similar IT initiatives within the agency’s and federal program’s strategy
  • Led cross-team creation and implementation of central epics following Scrum
Jul 2021 - Oct 2021
4 months
Germany

Turnaround Manager and Coach (Multimedia Management Project)

State Police Headquarters Saarland

Managed turnaround and coached the project team to implement a central, GDPR- and BSI-compliant multimedia management system.

  • Replanned the project and re-evaluated the proof of value to secure extra funding
  • Analyzed all data privacy and licensing critical processes and documented legacy systems to replace
  • Introduced PRINCE2® governance tools to strengthen project leadership, involve stakeholders, and motivate the team
Jan 2020 - Present
4 years 7 months
Germany

Founder and Managing Director

klein public advisory GmbH (formerly govzone)

Founded the consultancy to support public sector digital transformations and modernize global public security structures. Converted sole proprietorship "govzone" into "klein public advisory GmbH" (12/22) with brands "klein public innovation" and "klein public impact".

Example projects:

  • PoC of an AI for autonomous perimeter monitoring
  • Digitization platform for a Smart City program
  • Police reform in the Western Balkans
  • Go-to-market strategy for a US IT forensics firm
  • Talks on digitization and agile product development with Scrum at various academies and universities
  • University lectures on "Public Entrepreneurship" and "Integrated Management Systems"
Jan 2020 - May 2021
5 months
Myanmar

Non-Key Expert (International)

Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ)

Advised on building a digital, central knowledge and communication platform for Myanmar’s police. Deployment was suspended after technical and needs assessment and project roadmap due to unstable political conditions.

Apr 2020 - Present
5 years 4 months
Germany

Lead of Subproject "Requirements Analysis" (Online Reporting Expansion)

State Police Headquarters Saarland

Led requirements analysis subproject to adapt standardized reporting processes of the live online portal (since 2018) to political and legal changes on hate speech and the Network Enforcement Act.

  • Gathered requirements for legal and technical implementation of defined epics
  • Designed and implemented a concept to decentralize the online reporting division based on extended processes
  • Provided method support to project leadership and managed crisis communication in the unit
Apr 2020 - Present
5 years 4 months
Germany

Head of Department IT Requirements and Risk Management, Digitalization Staff

State Police Headquarters Saarland

Built and led a new department to align Saarland’s requirements and risk management with the Federal Interior Ministry’s Police 20/20 program. Introduced agile project management with PRINCE2® Agile and Scrum plus an Atlassian toolchain (Jira, Confluence) and launched initial projects. Managed the digitization portfolio and performed strategic controlling for Saarland’s state program.

Jul 2019 - Mar 2020
9 months
Germany

Digitalization Strategy Consultant, Executive Staff

Criminal Police Office Rhineland-Palatinate

Nov 2017 - Present
7 years 9 months
Germany

Member of Examination Board

Chamber of Industry and Commerce Saarland

Aug 2017 - Jul 2019
2 years
Germany

Subproject Lead Requirements and Change Management (Online Reporting Joint Project)

State Criminal Police Offices Saarland and Rhineland-Palatinate

Led requirements and change management for the joint ONLINE REPORTING project under the Federal Digitization Program. The portal, easing workload at police stations by 15% usage in year one, achieved its goal.

  • Developed best-practice based on other states' implementations
  • Collected and consolidated functional requirements for the portal’s open architecture to ensure high data quality and relief for police stations
  • Set up and managed the change process with targeted communication
  • Explained the methodology and presented results abroad
May 2017 - Jul 2019
2 years 3 months
Germany

Project Lead (Drones / UAS Introduction)

State Police Headquarters Saarland

Led the introduction of drones in Saarland’s police service, creating an operations and service unit to support mobile teams. Drone use cut external accident report costs by up to €300,000 per year.

  • Captured functional and technical requirements, considering air surveillance data protection
  • Designed an online platform to deliver mission imagery alongside fixed video sources
  • Supported the procurement process under public procurement law (value > €200,000)
  • Developed a training concept
Nov 2016 - Jun 2019
2 years 8 months
Germany

Project Lead and Strategy Consultant, Central Tasks

State Police Headquarters Saarland

Oversaw statewide hazard prevention matters and exercised statewide technical oversight of operations. Advanced IT principles and strategies for Administration 4.0 and Police 2020, and coordinated related subprojects.

Nov 2016 - Dec 2017
1 year 2 months
Germany

Project Lead (Bodycams Introduction)

State Police Headquarters Saarland

Led statewide rollout of bodycams in Saarland’s police service to boost acceptance among officers in cooperation with the Interior Ministry. Use of bodycams reduced assaults on officers by 20%.

  • Mediated between political goals, policing needs, legal and technical constraints
  • Established processes for the team to work free of political influence
  • Managed stakeholders comprehensively
Nov 2013 - Oct 2016
3 years
Germany

Police Officer

State Police Headquarters Saarland

Officer in patrol and guard duties at a police station; operational security measures; first responder at crime scenes; forensic crime scene analysis; trainer for recruits.

Summary

  • Project management of digital transformation projects in public administration
  • Strategy consulting: identifying, facilitating and initiating digitization processes from legal and organizational perspectives; advancing federal and state IT governance issues; developing and implementing Online Access Act services
  • Training in agile product development in hierarchical systems; agile project management

Languages

German
Native
English
Advanced

Education

IU International University GmbH

M.A. Digital Transformation · Bad Honnef, Germany

University of Applied Sciences for Public Administration Saarland

Diplom Administrative Manager · Police and Criminal Sciences and Organizational and Social Sciences · Quierschied, Germany

Certifications & licenses

ITIL® v4

Axelos

PRINCE2®

Axelos

Professional Scrum Master

scrum.org

Professional Scrum Product Owner

scrum.org

Project Management

FernUniversität in Hagen

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