Sebastian Klein
Consultant for Multiproject and Portfolio Management Introduction
Experience
Consultant for Multiproject and Portfolio Management Introduction
Landespolizeipräsidium Saarland
Advising the authority’s management on the introduction of multiproject and portfolio management in the field of digitization.
- Analysis of existing processes
- Conducting interviews with key stakeholders
- Modeling new processes based on the Scaled Agile Framework
- Defining role profiles for future positions
Subject Matter Project Manager and Chair of the Advisory Board (OZG Implementation Project Online Reporting)
Landespolizeipräsidium Saarland
Subject matter project manager and chair of the advisory board for implementing the reuse of the custom-developed online police station for other federal states under the Online Access Act (OZG) according to the One-for-All principle (EfA). Support for rollout and implementation consulting in a total of 11 federal states.
- Coordinating requirements of the adopting states and the OZG
- Responsibility for data protection and IT security
- Preparation of procurement and project structures for implementation
- Communication and coordination with political stakeholders
- Managing external providers (development and operations)
User Representative on the Steering Committee (Collaboration Platform)
Landespolizeipräsidium Saarland
User representative on the steering committee for building a central collaboration platform in the form of a social intranet. The platform aims to better connect employees within the presidium by replacing decentralized knowledge portals.
- Developing a product vision with management and departmental stakeholders
- Conducting workshops to define central epics and associated personas
- Developing a technical approach to decouple legacy systems
- Designing a project structure based on PRINCE2 Agile®
Co-Project Lead (Police 2020 Infrastructure)
Landespolizeipräsidium Saarland
Co-project lead for assessing the maturity of the IT infrastructure within the presidium to harmonize existing structures in the context of “Police 2020” and introduce standardized specialist applications.
- Moderating focused formats for cross-departmental and cross-hierarchy requirements, process and gap analyses
- Optimizing resource deployment by bundling comparable IT initiatives within the strategic context of the authority and the federal program
- Leading the cross-team development and implementation of central epics based on Scrum
Turnaround Manager and Coach (Multimedia Management Project)
Landespolizeipräsidium Saarland
Turnaround management and methodological coaching of the project organization to introduce a central multimedia management system compliant with GDPR and BSI standards.
- Replanning the project and reassessing the proof of value to secure additional funding
- Analyzing all data protection and licensing-critical processes with full inventory of systems to be replaced
- Introducing and applying PRINCE2®-based governance instruments to strengthen project management, involve all stakeholders and motivate the project team
Founder and Managing Director
klein public advisory GmbH (formerly govzone)
Founded the management consultancy to support digital transformations in the public sector and modernize international public security structures. Transformed the sole proprietorship “govzone” into “klein public advisory GmbH” (12/22) with the brands “klein public innovation” and “klein public impact”.
Example projects:
- PoC of an artificial intelligence for autonomous perimeter monitoring
- Digitization platform as part of a SmartCity program
- Police reform in the Western Balkans
- Development of a go-to-market strategy for a U.S. IT forensics company
- Technical presentations on digitization and agile product development with Scrum at various academies and universities
- Teaching assignments at universities on “Public Entrepreneurship” and “Integrated Management Systems”
Non-Key Expert (International)
Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ)
Specialist and process consulting for the establishment of a digital, central knowledge and communication platform for the police in Myanmar. The assignment was suspended indefinitely after a technical and professional assessment and a roadmap for project objectives due to the unstable political situation.
Lead of Subproject “Requirements Analysis” (Expansion of Online Police Station)
Landespolizeipräsidium Saarland
Led the subproject “Requirements Analysis” to adapt standardized reporting processes of the Online Police Station, productive since 2018, to political and legal developments concerning hate speech and the provisions of the Network Enforcement Act (NetzDG).
- Gathering requirements for a legally compliant and technical implementation of previously defined epics
- Creating and implementing a concept to decentralize the “Online Police Station” unit based on expanded reporting processes
- Methodological support of project management, including crisis communication in the unit
Head of Department / IT Requirements and Risk Management, Digitalization Staff
Landespolizeipräsidium Saarland
Established and led the newly created department to harmonize Saarland’s requirements and risk management with the federal program “Police 20/20” at the Federal Ministry of the Interior. This included cross-departmental introduction of agile project management based on PRINCE2® Agile and Scrum with a supporting Atlassian toolchain (Jira, Confluence), alongside initiating and executing initial projects. Managed the digitization project portfolio and strategic controlling of the Saarland state program.
Digitalization Strategy Consultant, Management Staff
LKA Rheinland-Pfalz
Member of the Examination Board
Industrie- und Handelskammer des Saarlandes
Subproject Lead Requirements and Change Management (Joint Online Police Station Project)
Landeskriminalämter Saarland and Rheinland-Pfalz
Subproject lead for requirements and change management in the joint ONLINE POLICE STATION project of the Saarland and Rheinland-Pfalz state criminal police offices under the Federal Digitization Program (OZG). The project’s goal of relieving police stations by offering an online crime reporting portal achieved a usage rate of 15% in its first year.
- Developing a best-practice approach based on implementations in other federal states
- Collecting and consolidating business requirements for realization within the portal’s open architecture approach, focusing on optimal data quality in processing systems to relieve connected police stations
- Setting up and managing the change process through suitable communication formats
- Explaining the methodological approach and presenting results abroad
Project Lead (Introduction of Drones / Unmanned Aircraft Systems)
Landespolizeipräsidium Saarland
Project lead for introducing drones into Saarland’s police enforcement service by establishing an operations and service unit to support mobile units. The drone introduction reduced costs for outsourced accident reports by up to EUR 300,000 per year.
- Collecting specialist and technical requirements within the presidium, considering data protection regulations for aerial surveillance
- Developing a specialist concept for an online platform to provide operational imagery linked with fixed video surveillance sources
- Legal procurement support for drone technology (total value > EUR 200,000)
- Developing a training concept
Project Lead and Strategy Consultant, Central Affairs
Landespolizeipräsidium Saarland
Responsible for statewide hazard prevention matters and exercising statewide technical supervision in operational affairs; additionally responsible for further development of (IT) fundamental issues and (IT) strategies in the context of Administration 4.0 and Police 2020 and the technical coordination of derived (sub)projects.
Project Lead (Introduction of Bodycams)
Landespolizeipräsidium Saarland
Project lead for the statewide introduction of bodycams in Saarland’s police enforcement service. The aim was to increase acceptance of the equipment within the enforcement service in direct collaboration with the Saarland Ministry of the Interior. Physical attacks on officers decreased by 20% after bodycam introduction.
- Mediating between political intent, operational needs, and legal and technical possibilities
- Establishing processes that enabled politically neutral work for the project team
- Comprehensive stakeholder management
Police Officer
Landespolizeipräsidium Saarland
Officer in the watch and patrol service of a police station; conducting operational security measures; making the initial response to crimes; forensic crime scene investigation; instructor for new recruits.
Summary
- Project management of digital transformation projects in public administration
- Strategic consulting: identification, facilitation and initiation of digitization processes from legal and organizational perspectives; further development of fundamental IT issues at federal and state level (IT governance); development and implementation of OZG services
- Training in agile product development in hierarchical systems; agile project management
Languages
Education
IU Internationale Hochschule GmbH
M.A. Digital Transformation · Bad Honnef, Germany
University of Applied Sciences for Public Administration of Saarland
Diplom Public Administrator · Police and Criminal Sciences as well as Organizational and Social Sciences · Quierschied, Germany
Certifications & licenses
ITIL® v4
Axelos
PRINCE2®
Axelos
Professional Scrum Master
scrum.org
Professional Scrum Product Owner
scrum.org
Project Management
Fern-Universität Hagen
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