Sebastian Klein - Project Manager Multi-Project and Portfolio Management

Saarbrücken, Germany

Experience

Oct 2022 - Present

3 years 4 months

Project Manager Multi-Project and Portfolio Management

Saarland State Police Headquarters

Advising the agency leadership on introducing multi-project and portfolio management in the area of digitalization
Analyzing existing processes
Conducting interviews with key stakeholders
Modeling new processes based on the Scaled Agile Framework
Defining role descriptions for future positions

Apr 2022 - Present

3 years 10 months

Functional Project Lead OZG Implementation Project Online Reporting

Saarland State Police Headquarters

Implementing the reuse of the developed Online Police Station for other federal states under the Online Access Act, following the "One for all" principle
Coordinating the requirements of the adopting states and the OZG
Responsible for data protection and IT security
Preparing the procurement and project structures for implementation
Communicating and coordinating with political stakeholders
Managing external providers (development and operation)

Sep 2021 - May 2022

9 months

User Representative Collaboration Platform

Saarland State Police Headquarters

Setting up a central collaboration platform (social intranet) to connect employees
Developing a product vision with agency leadership and stakeholders
Conducting workshops to define key epics and personas
Developing a technical approach to decouple legacy systems
Designing a project structure based on PRINCE2 Agile®

Aug 2021 - Present

4 years 6 months

Co-Project Lead Police 2020 Infrastructure

Saarland State Police Headquarters

Assessing the IT infrastructure maturity at the headquarters in the context of "Police 2020"
Facilitating cross-departmental and cross-hierarchy sessions for requirements, process and gap analysis
Optimizing resource allocation by bundling similar IT projects
Leading the cross-team development and implementation of key epics using Scrum

Jul 2021 - Oct 2021

4 months

Turnaround Manager Multimedia Management

Saarland State Police Headquarters

Providing methodical coaching to the project organization for introducing a central, GDPR- and BSI-compliant multimedia management system
Replanning the project and reevaluating the proof of value to approve additional funding
Analyzing all data protection and licensing-critical processes with full documentation of the systems to be replaced
Introducing and applying PRINCE2® based control instruments to strengthen project leadership and motivate the project team

Mar 2021 - Present

4 years 11 months

Founder and Managing Director

govzone (klein public advisory GmbH)

Founded the management consultancy to support the digital transformations of the public sector and modernize international public security structures
Transformed the sole proprietorship "govzone" into "klein public advisory GmbH" (12/22) with the brands "klein public innovation" and "klein public impact"
Proof of concept of an artificial intelligence for autonomous perimeter monitoring
Developed a digitization platform as part of a Smart City program
Police reform in the Western Balkans
Developed a go-to-market strategy for a US IT forensics company
Gave expert lectures on digitalization and agile product development with Scrum at various academies and universities
Teaching assignments at universities on "Public Entrepreneurship" and "Integrated Management Systems"

Jan 2021 - May 2021

5 months

Non-Key-Expert (International)

Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ)

Technical and process consulting to build a digital and centralized knowledge and communication platform for the police in Myanmar
Conducted a professional and technical inventory and created a roadmap to achieve the project goals
Project was suspended until further notice due to the unstable political situation

Apr 2020 - Present

5 years 10 months

Head of IT Requirements and Risk Management Department

Landespolizeipräsidium Saarland

Established and led the newly created department to align Saarland's requirements and risk management with the federal "Police 20/20" program at the Federal Ministry of the Interior
Rolled out cross-department agile project management based on PRINCE2® Agile and Scrum
Implemented a supporting Atlassian toolchain (Jira, Confluence)
Managed the digitalization project portfolio and performed strategic controlling for the Saarland state program

Apr 2020 - Present

5 years 10 months

Head of Subproject: Expansion of the Online Reporting Service

Landespolizeipräsidium Saarland

Led the subproject requirement analysis to adapt the standardized reporting processes of the online reporting service to political and legal developments
Gathered requirements for the legally compliant and technical implementation of defined epics
Developed and implemented a concept to decentralize the online reporting unit
Provided methodological support to project management and took over crisis communication

Jul 2019 - Mar 2020

9 months

Digitalization Strategy Consultant

LKA Rheinland-Pfalz

Provided strategy consulting in the leadership team to identify and initiate digitalization processes

Aug 2017 - Jul 2019

2 years

Subproject Lead Online Police Station

State Police Headquarters Saarland

Requirements and change management in the joint project of the Saarland and Rhineland-Palatinate state criminal police offices
Developing a best-practice approach from other federal states
Collecting and consolidating functional requirements for an open architecture approach
Setting up and managing the change process through communication formats

May 2017 - Jul 2019

2 years 3 months

Project Manager Unmanned Aircraft Systems

State Police Headquarters Saarland

Introducing drones into police operations, including setting up an operations and service unit
Gathering functional and technical requirements, considering data protection regulations
Conceptual design of an online platform to provide image material
Supporting the procurement process under public procurement law (total value > 200,000 EUR)
Developing a training concept

Nov 2016 - Mar 2020

3 years 5 months

Project Manager and Strategy Consultant for Central Tasks

State Police Headquarters Saarland

Responsible for statewide hazard prevention issues and professional supervision of operations
Further developing IT policy issues and strategies in the context of Administration 4.0 and Police 2020
Technical coordination of derived subprojects

Nov 2016 - Mar 2020

3 years 5 months

Guard and Patrol Service Officer

State Police Headquarters Saarland

Operational facility security measures
Conducting initial actions in criminal incidents
Forensic crime scene investigation
Trainer for new hires

Nov 2016 - Jun 2019

2 years 8 months

Strategy Consultant for Digitization Central Tasks

State Police Headquarters Saarland

Advising on digitalization in the leadership team
Further developing IT policy issues and OZG services

Nov 2016 - Dec 2017

1 year 2 months

Project Manager Body Cameras

State Police Headquarters Saarland

Introduction of body cams in the police enforcement service in cooperation with the Saarland Ministry of the Interior
Mediation between political will, operational needs, and technical possibilities
Establishment of politically neutral processes for the project team
Comprehensive stakeholder management

Nov 2013 - Oct 2016

3 years

Police Officer

State Police Headquarters Saarland

Police enforcement service in guard and patrol duties
Property and personal protection
Forensic crime scene work

Skills

Project Management: Managing Digital Transformation Projects In Public Administration
Strategy Consulting: Identifying, Facilitating And Initiating Digitization Processes From A Legal And Organizational Perspective; Advancing It Policy Issues At The Federal And State Levels (It Governance); Developing And Introducing Ozg Services
Training: Agile Product Development In Hierarchical Systems; Agile Project Management
Jira
Confluence
Trello
Miro
Slack
Signavio
Ms Visio
Ms Office
Extrapol
Inpol
Rscase
Vbs

Languages

English

Advanced

German

Intermediate

Education

Saarland University of Applied Sciences for Public Administration

Diploma in Public Administration · Police and Criminal Sciences, Organizational and Social Sciences · Germany

IU International University of Applied Sciences GmbH

M.A. Digital Transformation · Digital Transformation · Germany

Certifications & licenses

ITIL® V4

Axelos

PRINCE2®

Axelos

Professional Scrum Master

scrum.org

Professional Scrum Product Owner

scrum.org

Project Management

Fern University in Hagen

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Experience

Project Manager Multi-Project and Portfolio Management

Saarland State Police Headquarters

Functional Project Lead OZG Implementation Project Online Reporting

Saarland State Police Headquarters

User Representative Collaboration Platform

Saarland State Police Headquarters

Co-Project Lead Police 2020 Infrastructure

Saarland State Police Headquarters

Turnaround Manager Multimedia Management

Saarland State Police Headquarters

Founder and Managing Director

govzone (klein public advisory GmbH)

Non-Key-Expert (International)

Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ)

Head of IT Requirements and Risk Management Department

Landespolizeipräsidium Saarland

Head of Subproject: Expansion of the Online Reporting Service

Landespolizeipräsidium Saarland

Digitalization Strategy Consultant

LKA Rheinland-Pfalz

Subproject Lead Online Police Station

State Police Headquarters Saarland

Project Manager Unmanned Aircraft Systems

State Police Headquarters Saarland

Project Manager and Strategy Consultant for Central Tasks

State Police Headquarters Saarland

Guard and Patrol Service Officer

State Police Headquarters Saarland

Strategy Consultant for Digitization Central Tasks

State Police Headquarters Saarland

Project Manager Body Cameras

State Police Headquarters Saarland

Police Officer

State Police Headquarters Saarland

Skills

Languages

Education

Saarland University of Applied Sciences for Public Administration

Diploma in Public Administration · Police and Criminal Sciences, Organizational and Social Sciences · Germany

IU International University of Applied Sciences GmbH

M.A. Digital Transformation · Digital Transformation · Germany

Certifications & licenses

ITIL® V4

Axelos

PRINCE2®

Axelos

Professional Scrum Master

scrum.org

Professional Scrum Product Owner

scrum.org

Project Management

Fern University in Hagen

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