Alexander Naumann - Transition Manager

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Braunschweig, Germany

Experience

Sep 2023 - Present

1 year 11 months

Wolfsburg, Germany

Transition Manager

Volkswagen AG

Implementation of a digital workshop process of the future (WISE) including integration of new applications to gradually phase out legacy systems. Central coordination of 14 products and shared services as part of the SAFe transformation.
Methodology / Framework:
Milestone trend analysis (control)
ROAM (risk management)
Scrum (development)
Waterfall (development)
SAFe (program transformation)
Skills:
Project management office
Stakeholder management
Risk management
Knowledge management
Tasks:
Preparing, moderating & follow-up of project governance meetings & planning days
Documenting & tracking planning & iteration goals, risks, and decisions
Pre-qualifying issues & requirements
Creating & updating stream-specific overall plans
Setting up, configuring, and maintaining project documentation in Confluence and SharePoint
Maintaining, analyzing & presenting quantitative and qualitative project progress in Jira & Confluence dashboards
Creating a requirements traceability matrix (RTM)
Preparing recommendations for action and weekly project status reports for management & committees
Designing future-proof project structures based on project experience during the concurrent SAFe transformation

Dec 2021 - Aug 2023

1 year 9 months

Braunschweig, Germany

Rollout Manager

VW Financial Services

Implementation of the qualified electronic signature (QES) in leasing and financing processes for private and commercial retail customers in the German market. The project included preparation and execution of the pilot phase and mass rollout, as well as the organizational transformation from decentralized rollout teams to a central rollout department.
Methodology / Framework:
Kanban (project management)
Scrum (rollout)
Waterfall (development)
Skills:
Rollout management
Requirements engineering
Stakeholder management
Tasks:
Creating & maintaining the rollout & training concept
Developing a support concept for digital signatures
Supporting the definition of escalation processes
Designing & producing communication & training materials
Planning rollout waves
Creating KPI-based reporting & dashboards
Onboarding the rollout team (trainers, sales, etc.)
Documenting & archiving agreements, business approvals, and technical go-lives
Providing user requirements and complaints to the project
Tailoring legal clarifications for the audience
Regular meetings with stakeholders to optimize the rollout process, validate challenges, share knowledge & steer progress
Maintaining, analyzing & presenting quantitative and qualitative rollout progress in management reporting
Pre-qualifying issues & requirements
Preparing recommendations for management

Feb 2019 - Dec 2020

1 year 11 months

Wolfsburg, Germany

Rollout Manager

Volkswagen AG

Designing, planning, and managing the rollout of the global Sales & After Sales platform Group Retail Portal (GRP) to over 180 importers, and enabling and steering their subsequent rollout to all dealers.
Methodology / Framework:
Milestone trend analysis (control)
ROAM (risk management)
Scrum (development)
Skills:
Project management
Rollout management
Requirements engineering
Test management
Knowledge management
Stakeholder management
Tasks:
Developing a global train-the-trainer rollout concept
Coordinating escalation processes
Designing & creating communication & training materials
Creating test cases and UATs; planning rollout waves
Writing user stories and approving the development of an interactive, KPI-based reporting and dashboard web app
Onboarding the cross-vendor rollout team
Documenting & archiving agreements, business approvals, and technical go-lives
Providing user requirements and complaints to the project
Coordinating legal clarifications
Regular meetings with stakeholders to optimize the rollout process, validate challenges, share knowledge & steer progress
Maintaining, analyzing & presenting quantitative and qualitative rollout progress in management reporting
Pre-qualifying issues & requirements
Preparing recommendations for top management

Oct 2018 - Jan 2019

4 months

Wolfsburg, Germany

Rollout Coordinator

Volkswagen AG

Rollout of the global Sales / After Sales platform Group Retail Portal (GRP) to selected markets.
Methodology / Framework:
Milestone trend analysis (control)
ROAM (risk management)
Scrum (development)
Skills:
Project management
Requirements engineering
Stakeholder management
Tasks:
Market-specific rollout kickoff / marketing pitch
Planning the market-specific rollout
Preparing & obtaining a market-specific participation agreement, including timeline
Project management
Enabling users at the importer level
Training local trainers for dealer rollout (train-the-trainer)
Early life support to assist with first uses & dealer training
Pre-qualifying and preparing market complaints & requirements
Documenting & reporting market-specific rollout progress

Nov 2016 - Sep 2018

1 year 11 months

Hamburg, Germany

Communication & Business Coach

C12Kommunikation

Workshops, individual and group coaching.
Skills:
Coaching
Requirements engineering
Tasks:
Personal coach for over 20 executives in various industries
Workshops for personal & team development
Strategy workshops with leaders (brand & corporate strategy, employer branding)

Oct 2014 - Mar 2015

6 months

Cologne, Germany

Project Manager BGM

REWE Group

Designing and implementing workplace health promotion measures at selected sites of the toom Baumärkte subsidiary as a pilot for a nationwide rollout.
Methodology / Framework:
Milestone trend analysis
Skills:
Project management
Stakeholder management
Requirements engineering
Milestone trend analysis
Tasks:
Conducting a comprehensive needs analysis
Budget planning & negotiations with corporate and retail
Designing & planning measures
Managing work packages via Monday
Research, acquisition, and negotiations with external service providers
Coordinating and communicating with stakeholders from different markets and teams
Creating regular reports for management on project progress and status
Developing measures for conflict resolution and problem solving
Evaluating project success

Dortmund, Germany

Epic Owner Digital Transformation

PRO Profil GmbH

Digitalizing an analog sports management agency, including automating business processes to reduce high error rates in billing to clubs and partners.
Methodology / Framework:
Agile project management (project leadership)
UML (process modeling)
SAFe (development)
Skills:
Project leadership
Stakeholder management
Compliance management
Requirements engineering
Tasks:
Designing, validating, and implementing communication & documentation processes
Providing business requirements for the development of an AI-driven software to track contractual and accounting details
Conducting market research and initial negotiations with vendors for a tailored CRM solution
Creating and maintaining dashboards to track incoming & outgoing payments

Braunschweig, Germany

Project Lead & Product Owner

Pro:Tec Solutions GmbH

Developing a cloud-based, AI-driven case evaluation for claimants under statutory accident insurance and private disability insurance, aiming for profitable process cost financing in legal enforcement of pension claims.
Methodology / Framework:
Agile project management (project leadership)
Kanban (business)
Scrum (development)
Skills:
Project leadership
Stakeholder management
Compliance management
Requirements engineering
Testing and defect management
Tasks:
Organizational & process management (planning, execution, controlling & optimization of business and legal processes and internal structures)
Analyzing benefit approval processes at trade associations and accident insurers
Understanding customer needs and defining product requirements for in-house cloud-based software development
Leading & steering an interdisciplinary & multicultural team (20+ people from 5 nations in 3 countries across business, IT & legal)
Implementing and rolling out software solutions with critical business impact
Planning & executing an investment round (proof of concept, six-figure)
Implementing an AWS & Google dashboard

Braunschweig, Germany

Restructuring Manager

Pro:Tec Solutions GmbH

After a failed expansion strategy, the shareholders requested either winding down the startup or restructuring it for profitability. Costs were cut by 75%, new business models were designed, validated in a pilot phase, and integrated into regular operations by end of 2024. Core processes (process financing) were automated. Within a year, revenue tripled and the company turned a profit for the first time since founding.
Methodology / Framework:
Agile project management (project leadership)
Kanban (business)
Scrum (development)
Skills:
Project leadership
Shareholder management
Stakeholder management
Business model development
Tasks:
Organizational & process management (planning, execution, controlling & optimization of business and legal processes and internal structures)
Socially responsible staff cost reduction
Leading & steering an interdisciplinary team (sales, support, legal)
Developing and validating business models
Budget & liquidity planning, including implementing automated dashboards in Commitly & Pipedrive
Reporting to shareholders, including preparing shareholder resolutions
Integrating the project into line organization

Summary

Hi, I’m Alex. In over 10 years as a project manager, clients in automotive, financial services, and wholesale & retail have valued my entrepreneurial thinking, my ability to identify critical success factors early and solve problems, and my skill in leading interdisciplinary, multicultural teams. Based on my experience as a communications & business coach, I bring together the requirements and expectations of all stakeholders involved in a project or product and ensure sustainable project success through needs-based project management.

Languages

German

Native

English

Advanced

Certifications & licenses