Michael Polivanov

Product Owner & Requirements Engineer | IT Delivery Lead

Vienna, Austria
Experience
Jan 2022 - Apr 2025
3 years 4 months
Vienna, Austria
Remote

Product Owner & Requirements Engineer | IT Delivery Lead

bank99 AG

Short description

  • Led a cross-functional delivery team (8 developers, 4 testers, 1 RE) to implement complex requirements as part of a data center merger and core banking system migration. Started as a requirements engineer, later took on the PO role and technical lead of multiple squads.

Key tasks & focus areas

  • End-to-end responsibility for analyzing, prioritizing, and implementing business requirements in a highly regulated and transactional environment
  • Implemented and owned a document migration tool for structured transfer of customer and account data from S3, including metadata management
  • Product owner for a new microservice for automated customer communication (mailing), connected via various interfaces
  • Coordinated migration to a new PSD2 provider, including API adjustments and accompanying end-to-end tests
  • Implemented a workflow engine for credit-related insurance products – decoupling from monolith, introduction of state machines
  • Technical concept and management of connecting a new ATM/endpoint solution to Diebold Nixdorf via microservice middleware
  • Squad-wide quality assurance: planned and led a thorough review of all unit and integration tests
  • Delivered complex regulatory reporting based on extensive data sources (AWWPI reporting based on GEOS data)

Results

  • Successfully ensured the regulatory-critical data migration before the deadline
  • Reduced manual customer contact processes with a scalable mailing solution
  • Strengthened test coverage and maintainability through a team-wide test strategy
Jul 2021 - Dec 2021
6 months
Vienna, Austria
On-site

Regulatory Compliance Requirements Engineer

ING Austria Bank

Short description

  • Responsible for requirements analysis and backlog management during a regulatory bank merger. The goal was to integrate and technically implement regulatory reporting requirements according to Austrian and EU guidelines.

Key tasks & focus areas

  • Conducted stakeholder workshops to gather requirements in the context of complex regulatory and reporting obligations (e.g., ESA, AUREP, and GMP)
  • Modeled business requirements in close collaboration with reporting and compliance teams
  • Backlog maintenance and prioritization within an agile delivery process
  • Supported development teams with implementation, test case validation, and data mapping

Results

  • Delivered reporting logic for specific regulatory reports on time (e.g., ESA and GMP reports)
  • Achieved successful audit approval before the deadline through precise requirement documentation
May 2020 - Jun 2021
1 year 2 months
Vienna, Austria
Hybrid

IT Architect & Requirements Engineer – Service Management e-ID

Austrian Federal Ministry of the Interior

Short description

  • Responsible for designing and implementing an organization-wide service management framework to support the Austrian e-ID infrastructure. Focus on governance, operational handovers, and technical integration.

Key tasks & focus areas

  • Analyzed and structured technical requirements for complex digital service processes (e-ID)
  • Defined and aligned product handover criteria with multiple ministries and authority partners
  • Built an incident synchronization framework for smooth operations in federated and highly networked IT environments
  • Supported the introduction of service catalogs and operations manuals
  • Modeled technical and organizational interfaces to ensure operational responsibility

Results

  • Successfully established a scalable handover process for new digital components (e-ID)
  • Improved operational security through precise requirement specifications and technical coordination
  • Recognized by the Federal Ministry of Finance and Interior for effective stakeholder management and solution-oriented approach
Jan 2019 - Mar 2020
1 year 3 months
Vienna, Austria
Hybrid

Product Owner & Requirements Engineer – Monitoring & Process Digitization

Volksbank Vienna AG

Short description

  • Responsible for implementing a compliant IT monitoring and reporting framework and the digital transformation of internal HR and digitization processes. Served as the main point of contact for business units and external service providers.

Key tasks & focus areas

  • Gathered and consolidated regulatory requirements (EBA, FMA, internal control system) for IT monitoring
  • Introduced and expanded a Jira-based process system for digitization & HR
  • Consolidated outdated Notes applications through requirements analysis, migration planning, and phased decommissioning
  • Managed external partners, including contract management, budgeting, and accountability for results

Results

  • Built a compliant monitoring and reporting system according to industry standards
  • Reduced manual process costs through automated workflows
  • Increased transparency and traceability by introducing auditable IT service documentation
  • Successfully consolidated over 30 legacy Notes applications within one year
Jan 2017 - Dec 2018
2 years
Vienna, Austria
Hybrid

IT Service Delivery & Requirements Management – Service Catalog & Monitoring

Volksbank Vienna AG

Short description

  • Designed and implemented a company-wide IT monitoring and service catalog framework to improve service quality and audit readiness. Worked closely with digitization and HR to introduce modern tools and replace outdated applications.

Key tasks & focus areas

  • Conducted requirement analysis and structured IT services for inclusion in the service catalog
  • Designed and introduced key metrics, dashboards, and alert processes for critical services
  • Managed service providers during Jira and Confluence rollouts and Notes migration
  • Supported organizational change by introducing new tools and methods

Results

  • Established a consistent service catalog as a foundation for monitoring, reporting, and audits
  • Improved collaboration by introducing modern collaboration tools
  • Replaced outdated applications with automated, maintainable solutions and clear responsibilities
Aug 2016 - Nov 2017
1 year 4 months
Vienna, Austria
Hybrid

Lead Service Manager – Compliance Solutions & Integration

Erste Group IT International GmbH

Short description

  • Built and led a team of IT solution managers for group-wide compliance and integration solutions in the CEE region. Responsible for strategic development, requirements management, and harmonization of solutions in a highly regulated environment.

Key tasks & focus areas

  • Established and led a team of 6 solution managers focused on regulatory systems and complex integration architectures
  • Defined product vision, roadmaps, and prioritization for compliance solutions (e.g., AML, KYC, regulatory reporting)
  • Managed requirements in close coordination with business units and international partners
  • Held architecture responsibility for integration scenarios between core systems and central applications
  • Handled budget and resource planning, including managing nearshore partners

Results

  • Implemented unified processes for solution design & delivery across multiple country organizations
  • Improved release stability through systematic requirements engineering, architecture reviews, and automated tests
  • Successfully consolidated and migrated multiple compliance solutions onto a central platform
Sep 2015 - Jul 2016
11 months
Vienna, Austria
Hybrid

Enterprise Monitoring Consultant – IT Service Visibility

Erste Group IT International GmbH

  • Designed and implemented an enterprise-wide monitoring framework to improve service quality.
  • Built dashboards and alert strategies for business services.
  • Trained over 40 solution managers in monitoring strategies.
  • Increased coverage of production systems from 10% to 90%.
Jul 2013 - Aug 2015
2 years 2 months
Vienna, Austria
Hybrid

Requirements Engineer Treasury IT & Automation

sIT Solutions AT Spardat GmbH

  • Responsible for treasury-related IT solutions, test automation, and operational stability.
  • Developed a test framework for business analysts.
  • Automated architecture and processes to reduce manual tasks.
  • Served as PO for Calypso interfaces & back-office functionality.
Mar 2012 - Jun 2013
1 year 4 months
Vienna, Austria
Hybrid

System Design & Process Automation – Middleware & Scheduler

sIT Solutions AT Spardat GmbH

  • Designed MQ-based architectures & Automic jobs to optimize mission-critical processes.
Jun 2011 - Feb 2012
9 months
Vienna, Austria
On-site

Project Lead Monitoring Migration – Tivoli & Custom Monitoring

sIT Solutions AT Spardat GmbH

  • End-to-end responsibility for designing and migrating a scalable monitoring solution for over 3,500 systems.
Nov 2009 - Apr 2011
1 year 6 months
Vienna, Austria
On-site

Technical Project Manager – Core Banking System Migration

iT-AUSTRIA GmbH

  • Led requirements gathering, data migration, and batch automation for a core banking system migration.
May 2008 - Oct 2009
1 year 6 months
Vienna, Austria
Hybrid

System Architect & Integrator – Brokerage & Service IT

iT-AUSTRIA GmbH

  • Integrated brokerage services into corporate IT and optimized ITSM processes.
May 2002 - Apr 2008
6 years
Vienna, Austria
Hybrid

IT Architect & Operations Lead – Trading & Portals

ecetra Central European e-Finance AG

  • Responsible for architecture, operations, and automation of J2EE-based financial systems.
Summary

Experienced Product Owner with solid expertise in requirements engineering, translating complex needs into value-creating solutions. I combine technical know-how with business strategy to build products that meet user needs and drive company goals.

Over more than 20 years of project work – especially in industries with critical infrastructures and strict compliance requirements – I have led teams, stakeholders, and partners through all stages of product development: from gathering requirements to prioritization and backlog management to go-live readiness.

I know how to bridge business and IT, clarify product visions, and deliver incremental value – whether agile or hybrid.

Core competencies:

  • Structured requirements gathering & backlog management (BPMN, user stories, epics, use cases)
  • Value-oriented stakeholder management & prioritization
  • Developing and communicating product visions & roadmaps
  • Coordinating cross-functional teams & external partners
  • Deep industry knowledge in financial services, government & IT transformation, plus strong expertise in information security and data protection

As a certified IREB, ITIL, TOGAF, and PMP professional, I bring methodical clarity, technical depth, and business sense together – delivering what matters.

Languages
Russian
Native
German
Advanced
English
Advanced
Education

Open University

Postgraduate Certificate · Fundamentals of Senior Management

University of Vienna

B.B.A. · Business Administration · Vienna, Austria

College Spengergasse

Software Development & Project Management · Vienna, Austria

Certifications & licenses

ISTQB Certified Tester Foundation Level

OMG Certified BPM 2 Fundamental Professional

Professional Scrum Master II

Professional Scrum Product Owner II

Professional Scrum with Kanban I

Azure Fundamentals

ITIL 4 Specialist – Direct, Plan and Improve

AWS Certified Developer – Associate

AWS Certified SysOps Administrator – Associate

ITIL 4 Specialist – Create, Deliver and Support

AWS Certified Solutions Architect – Associate

PMP PMI Project Management Professional

TOGAF Certified Enterprise Architect

IREB CPRE Foundation

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