Kivanc Karakoc - Interim Manager in Procurement

Bielefeld, Germany

Experience

Aug 2024 - Present

1 year

Germany

Interim Manager in Procurement

Karl Heesemann Maschinenfabrik GmbH & Co. KG

Development and further development of commodity and supplier strategies
Procurement market analysis for various commodity groups
Development of cost reduction measures
Close collaboration with R&D
Consolidation of the supplier base
Price and terms negotiations
Reduction of purchase prices
Optimization of purchasing conditions
Ensuring material availability
Purchase prices and conditions were reduced on average by 17.4% with existing suppliers
Close collaboration with R&D enabled cost reductions through technical and/or material adjustments
Six-figure savings potentials were identified and fully implemented in the project
Further savings were generated by switching to new suppliers.

Jul 2023 - Jun 2024

1 year

Germany

Interim Manager IT Procurement

Fashion Digital GmbH & Co. KG

Analysis of IT procurement processes
Optimization of IT procurement processes (organizationally and in SAP)
Implementation and optimization of the procurement strategy
Training of IT procurement staff and departments
Identification and realization of savings potentials
Negotiation of contract extensions
Tendering of new IT procurement processes
Establishment of contract management
Identification and implementation of seven-figure savings potentials
Currently achieved six-figure savings
A structured and transparent procurement process has been established
A contract overview with key facts on payment terms, notice periods, invoice due dates, etc. has been created and the introduction of a CLM system is in its final stages
Review of contracts with regard to data protection: AV contracts, TOMs, etc. with relevant departments
Improvement of payment terms with suppliers.

Apr 2023 - Aug 2024

1 year 5 months

Germany

Interim Manager in Strategic Procurement

recalm GmbH

Development and further development of commodity and supplier strategies
Procurement market analysis for various commodity groups
Development of cost reduction measures
Close collaboration with R&D
Consolidation of the supplier base
Price and terms negotiations
Reduction of purchase prices
Optimization of purchasing conditions
Ensuring material availability
Design and implementation of sustainability topics in procurement, especially the German Supply Chain Due Diligence Act (LkSG)
Purchase prices and conditions were reduced or optimized with existing suppliers
Close collaboration with R&D enabled cost reductions through technical and/or material adjustments
Six-figure savings potentials were identified and fully implemented in the project
Implementation of the LkSG and compliance with legal and customer requirements.

Apr 2023 - Apr 2024

1 year 1 month

Germany

Interim Manager in Strategic Procurement

Onyx Germany GmbH

Development and further development of commodity and supplier strategies
Clarification of supplier requirements with departments
Optimization of procurement processes across sites
Introduction of KPIs / BSC
Implementation of an e-procurement platform (S2C)
Establishment of supplier management (SLM)
Development and implementation of cross-site framework agreements and tender documents
Process documentation
Coaching of the procurement team
Introduction of KPIs and creation of transparency regarding procurement performance
Standardization of processes and framework agreements across sites
Implementation of supplier management (onboarding to development)
Introduction and cross-site use of an e-procurement platform.

Sep 2022 - Jun 2024

1 year 10 months

Germany

Interim Manager in Strategic and Project Procurement

Riedel Communications GmbH & Co. KG

Development and further development of commodity and supplier strategies
Clarification of supplier requirements with departments
Building and maintaining supplier relationships
Optimization of procurement processes
Development of cost reduction measures
Internal escalation management with sales, production and suppliers regarding shortages
Sourcing of alternative suppliers for bottleneck materials (electronics and mechanics)
Handling of import processes
Coaching of the strategic, project and operational procurement team
Support of NPI projects through to series production
Close collaboration with R&D on PCB development, component selection and collaboration with EMS for THT/SMD assembly to box build solutions (make-or-buy decisions)
Identification of bottleneck materials and systematic handling of shortages in cooperation with operational and strategic procurement, EMS and suppliers
Prevention of production stoppages due to shortages of electronic components, mechanical parts and C-parts
Development of proactive availability checks in procurement for collaboration with EMS and suppliers.

Jun 2022 - Nov 2022

6 months

Germany

Consulting in Procurement: Development of Procurement Manual / Rules

ASM Assembly Systems GmbH & Co. KG

Recording operational and strategic procurement processes
Conducting workshops in procurement and with interfaces to develop, adapt and optimize processes
Documentation of processes
Review and adaptation of work instructions, guidelines and forms
Development of the procurement manual / rules
Creation of transparency regarding procurement processes including upstream and downstream processes that influence procurement
Creation of a manual for existing employees as a rulebook and for new employees as support during onboarding
Established management understanding of necessary optimizations in operational and strategic procurement.

May 2021 - Aug 2022

1 year 4 months

Borgholzhausen, Germany

Head of Procurement and Material Planning

Schüco International KG

Build and expansion of the procurement organization at the Schüco production site in Borgholzhausen
Leadership and management of all strategic and operational tasks in procurement and an international team of eleven employees
Optimization of planning - in-house production and external procurement including multi-stage subcontracting processes
Coordination and communication of all activities related to procurement projects (QM, R&D, logistics, production, sales)
Initiation and execution of cost improvement projects
Project management SAP MM/PP module: rollout of SAP S/4 HANA
Purchase contract negotiations
Rollout of SAP S/4 HANA as subproject manager for MM/PP modules and data migration from a host-based ERP system, as well as implementation of cross-company national and international intercompany processes.

Apr 2017 - May 2021

4 years 2 months

Bielefeld, Germany

Head of Strategic Procurement

Schüco International KG

Build and expansion of a procurement organization in Asia
Leadership and management of all strategic and operational procurement tasks and an international team of six employees
Building and development of strategic suppliers in the global procurement market
Coordination and communication of all activities related to procurement projects (QM, R&D, logistics, production, sales)
Initiation and execution of cost improvement projects
Project management: various make-or-buy projects and outsourcing of warehouse logistics for traded goods
Introduction of IT tools to optimize procurement processes
Purchase contract negotiations
Regular business travel
Successful establishment of a greenfield procurement and quality assurance organization in Asia for the import of aluminium and cast materials
Reduction of procurement costs for the above commodity groups by EUR 1.2 million and successful relocation of in-house production parts to external procurement with cost reduction of over EUR 600k
Outsourcing of warehouse logistics for import materials and cost reduction of EUR 370k.

Jan 2014 - Apr 2017

3 years 4 months

Bielefeld, Germany

Strategic Buyer Production Materials

Holter Regelarmaturen GmbH & Co. KG

Responsibility for strategic procurement of steel, forged parts, deep-drawn parts, C-parts management and springs
Development of commodity and supplier strategies
Analysis and establishment of global sourcing (China, India, Italy, Spain)
Identification of cost reduction potentials
Solution-oriented collaboration with suppliers and internal departments
Project management: introduction of a risk management process and outsourcing of two assembly lines to China and India including sourcing of individual components
Conducting supplier audits
Purchase contract negotiations
Regular business travel
Establishment of Italy as a sourcing market for steel/forged parts and reduction of procurement costs by EUR 720k
Introduction of a risk management process in procurement
Successful transition to RFID Kanban for C-parts procurement, creating transparency and cost reduction of EUR 220k
Relocation of an assembly line for pneumatic drives with over 1,250 individual parts to China and India including sourcing of components in both countries
Cost reduction of EUR 800k.

Feb 2012 - Dec 2014

1 year 11 months

Bielefeld, Germany

Team Leader Procurement

Union Knopf GmbH

Leadership and management of all strategic and operational procurement tasks and an international team of five employees
Technical leadership of procurement staff in Bielefeld and Hong Kong
Systematic expansion and acquisition of suppliers in Germany, Turkey, China and India
Technical support of new projects through to series production
Conducting supplier audits
Regular business travel
Establishment of Turkey as a sourcing market for aluminium extrusion parts with machining and chrome plating
Reduction of procurement costs by EUR 370k
Successful transition of plastic injection mold procurement from Eastern Europe to Asia for in-house plastic production, resulting in significant reduction of investment costs for molds.

Oct 2010 - Feb 2012

1 year 5 months

Bielefeld, Germany

Global Purchasing Manager

Union Knopf GmbH

Management of all strategic and operational tasks of international procurement
Development of commodity and supplier strategies
Analysis and establishment of Asian sourcing (China, India, Vietnam)
Identification of cost reduction potentials
Solution-oriented collaboration with suppliers and internal departments
Price and terms negotiations with suppliers
Scheduling and delivery coordination
Conducting supplier audits
Regular business travel
Successful sourcing of suppliers in Asia for plastic injection parts with high rework effort to reduce procurement costs
Development of a supplier for special finishes produced exclusively for Union Knopf GmbH, creating a unique selling point in the industry.

Jan 2009 - Oct 2010

10 months

Bielefeld, Germany

Operational Buyer

Union Knopf GmbH

Execution of all operational procurement activities
Planning and scheduling
Price inquiries and evaluation of offers
Price negotiations with suppliers
Article setup with suppliers according to procurement management specifications
Accompanying project support for prototype to series implementation for articles with special finishes
Optimization of planning procedures and parameters
Introduction of a TCO evaluation of offers.

Summary

Several years of operational experience in SMEs and corporate environments across all procurement levels (operational procurement, project procurement, strategic procurement, team leadership and head of procurement)
Cross-site responsibility for the procurement of software, hardware, services, aluminium profiles, plastic injection molding, zinc/aluminium die casting, steel/forged parts, C-parts management and electronics (NPI projects, PCB and components sourcing, THT/SMD assembly at EMS and box build solutions)
Focus areas: building and expanding national and international procurement organizations, global sourcing, import customs clearance, customs officer in SMEs, supplier development, commodity/supplier strategy, project management, end-to-end process optimization, change management, rollout of IT systems including SAP S/4 HANA for process optimization in procurement
Expertise in forming technology, machining, surface coating, casting technology, plastic injection molding, aluminium extrusion and electronics manufacturing
Soft skills: high technical affinity, intercultural competence, clear communication at all levels, goal-oriented, cooperative leadership style