Procurement Manager

Spearheaded the purchasing process from selecting suppliers to ensuring stock optimisation, as well as provided guidance on sourcing and Procurement processes. Was a Supply Chain and Logistics expert who would specialise in implementing cost-effective purchases of all goods and services, as required by LSO. Ensured quality control and adhered to both LSO and Oceana Group policies and procedures on Supply Chain management were some of the main priorities.

• Procurement process executed efficiently and in line with the Group Procurement Policy.
• LSO key point of contact for Group Procurement matters such as liaising with Category Managers, Procurement Forum Meetings, etc.
• Team member LSO Food Safety Quality Assurance.
• Was responsible for Procurement matters such as Supplier Relationship Management.
• Built and maintained a divisional Preferred Supplier List from both Group RFP's, and divisional RFQ’s.
• Supplier performance evaluated and reported on. If no improvement, initiated corrective action.
• Capex/Opex – was part of the cross-functional team, responsible and accountable for Procurement matters and procedures, liaising with Operations Managers in terms of authorisation and documentation.
• Supply Chain Finance – was part of the cross functional team negotiating Supply Chain Finance with LSO suppliers.
• Tender processes managed – where buyers conduct divisional RFQ's.
• Supplier Relationship Management – developed Partnership-Relationships with suppliers and internal customers. Built relationships with suppliers to solicit info on the market and trading conditions. Identified potential product, Supply Chain risks and escalated for further action as and when necessary.
• Liaised with LSO Storemen for critical/hazardous stock items – no stock-outs. Liaised with LSO GRV Clerks to iron out GRV related issues. Liaised with LSO Accountants regarding invoicing matching queries, third-party transactions, etc.
• RFQ’s – Sourcing compliance, Correct procedures were followed in terms of the Group Procurement Policy.
• Supplier Negotiations – negotiated quotes towards better value for money, supplier warranty of product, payment terms, etc. Ensured that quoting criteria included the request for price, specification, payment terms, lead time and updated BBBEE affidavit/certificate where necessary (to include details like EME Level 1 or Generic Level 2, 35 % Black Women Owned, Designated Groups, etc.).
• Supplier benchmarking to be conducted to test preferred supplier quotes.
• Actively managed re-order levels for General Stores items, especially critical items.
• Shipping – Co-ordinated and tracked shipping arrangements/documentation for export orders, e.g., raw materials/ingredients, spare parts, etc. Liaised with Freight Forwarders and road transport hauliers.
• Savings Benefit – Target and record savings benefits and sought approval thereof.
• Followed up on quotes for emergency PO's.
• Managed courier requirements (consolidating daily collections and deliveries, make out daily trip sheets, etc.).
• Ordering process to comply with the LSO and/or Group Authorities Framework Policy and SAP Release Strategy.
• Created, amended and cancelled PO's. E.g., receiving and analysing purchase requisitions, converting requisitions to PO’s, selecting a supplier and ensuring the required quality goods at the best possible prices were procured.
• Emailed PO's to supplier or send to End User Manager to communicate with supplier in agreed circumstances.
• Order tracking – outstanding orders and feedback to End User Manager.
• Management of buyers when an overlap need arose between the 3 LSO production facilities.
• Supplier Onboarding Process – ensured correct procedures were followed in terms of supplier requests and applications for approval, sent out document packed for completion and return, ensured suppliers complied with selection criteria, compliance and documentation requirements.
• Captured document pack on SAP and followed the approvals queue until the Group Financial Shared Services Centre uploads supplier on to SAP Approved Supplier List.
• Logged and reported potential risks/supply gaps for escalated action.
• Developed reports pertaining Open PO's, Retrospective PO's.
• Safety, Health, Environment, and Risk (SHER) – Held monthly department meetings and escalated all faults pertaining to SHER for appropriate action and reported on them during SHER meetings for resolution.
• HR: Logged and reported all faults pertaining staff matters for escalated action.
• Supplier BBBEE records, FSQA documentation (Regulatory and compliance docs from Suppliers e.g., COC's, COA’s, specifications, MSDS's, Food Safety Questionnaires and Compliance certificates).
• Diesel transactions – maintained Excel spreadsheet for diesel, attached support documentation and recorded applicable PO number for each transaction, checked that the GRV was done for each transaction, recorded the invoice number on the spreadsheet and handled related queries and discrepancies.
• Coal transactions – maintained coal delivery scheduled by matching delivery notes to weighbridge tickets, handled discrepancies between delivery note and weighbridge ticket and invoice, handover to Storeman for the GRNV was done for each transaction.

Budget: R 2.2mil/pm

• Day to Day operations
• Customer Service
• Stock Takes
• Ordering
• Waste Management
• Security
• Merchandising
• Service Department management
• SIGMA system maintenance
• Warehousing and receiving
• Health and Safety
• Wholesale
• Price negotiation
• Stock Management
• Facilities Maintenance
• Cashflow Management

Budget: R450-750 Mil/pa

• Negotiated and entered into multiyear cost-effective contracts with major suppliers in conjunction with Executive Manager Procurement and GM Supply Chain.
• Determined and ensured strategic suppliers for the specific specialised area or commodity existence in the long-term, segmentation of products, cost analysis and monitoring of market trends.
• Negotiated cost-effective supply contracts with suppliers to achieve the cost savings targets.
• Implemented/Updated Supply Agreement, SLA and Tooling contracts with suppliers.
• Ensured on time delivery of goods to internal and external customers.
• Liaised with Cross Functional teams for inputs in selection of new RDM suppliers.
• Ensured that the applicable regulations were followed correctly.
• Stores and inventory management, including in and outbound logistics.
• Effective management of information on the business system (Qmuzik).
• Effective management, development and assessment of staff.

Projects Completed:

• Load, Assembly and Packing Plant.
• 3 Engineering Plants for Asian, European, and Arab clients.
• Procurement of Non-destructive Testing (NDT) X-ray equipment built in Las Vegas but distributed from the UK.
• Carrousel conveyor, small component manufacturing, phosphating and NDT plants for UAE.
• Negotiation and achievement of distributorship/OEM discounts for Plant building/Engineering division for: electrical cables, automation equipment, mechanical, hydraulic and pneumatic controls and equipment, instrumentation, engineering supplies and IT related goods.
• Capex upgrade of 2 manufacturing units on site.
• Capex refurbishment of material handling equipment on site.
• Relocation of manufacturing plant from sister site to head office, including the upgrade and automation of the production lines.
• Successful turnkey sub-contracting, in Europe, of effluent and small component manufacturing sections of major plant for African client.
• Capex refurbishment of Line 1and 2 CNC machines in Germany.
• Successful upgrade of Civil Works for Boksburg site.