Peter (Heinz) S.
Procurement, Contract Management, Claim Management, Project Management
Experience
Dec 2023 - Oct 2025
1 year 11 monthsBelgium
RemoteInterim Management (Change Order Management, Change Management, Claim Management)
Pharmaceutical company
- Tracking changes, change orders, and claims in a CAPEX project > €200M
- Recording, tracking, and documenting change requests and change orders
- Supporting the client in defending against contractor claims
- Continuously reducing the impact of changes and change orders on cost and schedule
- By preparing a mediation with a law firm, a claim (approx. €1.2M dispute value) was resolved early, ensuring project continuation
Feb 2023 - Dec 2024
1 year 11 monthsGermany
Head of Project Procurement (Interim)
Pharmaceutical company
- Took over the position of Head of Project Procurement on an interim basis to ensure the timely award of main trades for the construction of a new pharmaceutical production facility
- Drafted and negotiated all procurement contracts
- Structured preparation of purchasing documents (contracts, negotiation protocols, specifications, etc.) and handed them over to operational procurement
- Created management reports for senior management
- All trades were negotiated and awarded on time
- A seamless handover of responsibilities to a permanent colleague was ensured
Jun 2021 - Sep 2023
2 years 4 monthsGermany
Interim Management (Project Procurement)
MDAX company
- Independently managed tenders and contract negotiations for individual projects > €100M of the client in construction, engineering services, machinery, equipment, and installation services
- Defined the procurement strategy and steered the tender process according to project and procurement plans
- Drafted and negotiated procurement contracts in German and English
- Structured preparation of contract documents, negotiation protocols, and specifications to ensure proper (SAP) order placement by the client's operational procurement
- Prepared management reports
- Thanks to PMP expertise, the procurement processes for greenfield and brownfield projects were successfully optimized
- A standout achievement was the efficient supplier management for a shutdown project, where an entire production unit was maintained, modified, and partially rebuilt within two months for around €100M
Oct 2019 - Feb 2021
1 year 5 monthsVienna, Austria
Interim Management (Change Management, Change Order Management, Claim Management)
Boehringer Ingelheim
- Tracking change requests, change orders, and claims in a CAPEX project > €100M, strictly adhering to the schedule
- Due to the COVID-19 situation, an extension of the interim management mandate was required
- Weekly site visits to the main supplier, documenting progress, and ensuring timely corrective actions for deviations ensured project success under the changed conditions
- Recording, tracking, and documenting all change requests (CRs) in the project
- Evaluating and reviewing all change requests (CRs) for their impact on cost, schedule, and scope
- Facilitating the weekly CR meeting with the responsible parties from both contractor and client sides
- Supporting the client in enforcing or defending against contractor claims
- Preparing the weekly CR report for the steering board
- Performance monitoring (including documentation and management report preparation) at the main supplier’s site, in compliance with the prevailing COVID-19 regulations
- By getting involved early as change and claim manager, I was able to reduce the number of CRs and claims as well as their impact on schedule and cost despite the COVID-19 events
- A project audit by a renowned consulting firm raised no findings in change request and claim management
Oct 2018 - Jun 2019
9 monthsVienna, Austria
Interim Management (Contract Management)
team Communication Technology Management GmbH
- Stark-Consulting e.U. was a subcontractor to team
- A project initiated in April 2015 to switch to smart meters was to be implemented successfully during the acceptance and rollout phases (nationwide installation of about one million meters) in close cooperation with the client's technical project managers and the two main suppliers
- Proactively supported project leadership in contract management
- Supported the claim and change order process in the project
- Assisted the client in enforcing or defending against contractor claims
- Necessary adjustment and revision of contracts with the main suppliers for the smart meter rollout
- The contracts with the two main contractors were successfully adapted to the requirements for the nationwide installation of smart meters
May 2018 - Dec 2018
8 monthsInterim Management (Project Procurement, Change Order Management)
Shire PLC (Baxter AG)
- Project procurement for projects focused on equipment, technical building services (TBS) and laboratory equipment
- Independently managed international tenders using ARIBA
- Drafting and negotiating procurement contracts (in German and English)
- Structured preparation of order documents (contracts, negotiation minutes, specifications, etc.) for operational procurement
- Change order management
- Reporting of achieved savings
- Optimizing the procurement process for capital investment projects (CAPEX projects) and supporting the standardization of procurement contracts.
Jun 2015 - Mar 2018
2 years 10 monthsGermany
Interim Management (Project Procurement, Change Order Management, Claim Management)
Nestlé Deutschland AG
- Project procurement for multiple individual projects over EUR 2 million at various sites, covering machinery, systems, technical building services (TBS) and engineering services
- Independently managed international tenders in the areas of machinery, systems, TBS and engineering services
- Drafting and negotiating procurement contracts (in German and English)
- Structured preparation of order documents (contracts, negotiation minutes, specifications, etc.) to ensure proper (SAP) ordering by operational procurement
- Supplier management
- Change order management
- Claim management
- Reporting of relevant procurement KPIs
- By involving me early as the project buyer in CAPEX projects, we achieved a significant improvement in the quality of requirements specifications and scope of work documents.
- This led to both shorter tendering times and monetary savings averaging 8.5%.
Jan 2015 - Mar 2015
3 monthsGermany
Consulting (Contract Management)
Ernst & Young GmbH
- Preparing existing contracts for SAP Source-to-Contract management for electronic archiving and scheduling of procurement contracts
- Creating a contract overview and aligning with stakeholders in procurement and specialist departments
- The contract overview was created and prepared for import into the Source-to-Contract system.
Sep 2014 - Jan 2015
5 monthsHamburg, Germany
Consulting (Procurement Process Optimization)
Otto (GmbH & Co KG)
- Analyzing, evaluating and optimizing the tendering process in the area of 'non-trade goods procurement' and developing a proposal for a target concept
- Recording and analyzing the current tendering process
- Optimizing and developing a target-state tendering process for implementation on the group's eSourcing platform (IBX)
- Independently conducting live demos on the IBX eSourcing platform
- Creating a comprehensive report including an action plan for implementing the target concept
- Documenting the processes in BPMN 2.0
- Developing a commodity group concept proposal including an action plan for supplier consolidation
- The weaknesses of the current tendering process were thoroughly analyzed and replaced with a target concept tailored to the IBX eSourcing platform
- This led to shorter tendering times and improved quality of bids submitted by suppliers on the eSourcing platform.
Dec 2013 - May 2014
6 monthsVienna, Austria
Consulting (Project Management, PMO)
Baxter AG
- Implementing Oracle Primavera Unifier as the system for procurement and project controlling of global investment projects
- Creating a process overview according to PMI standards for the Project Management Office (PMO)
- Describing and modeling business processes in the ADONIS process management system and mapping them in Primavera Unifier
- Independently conducting system tests and documenting the results
- Creating error reports and developing improvement suggestions
- Participating in process team meetings in the USA
- Successfully adapting and implementing the process guidelines from the group headquarters in the USA to local conditions.
Jun 2013 - Oct 2013
5 monthsBonn, Germany
Consulting (Project Procurement)
Deutsche Telekom AG
- Assisted in preparing tender documents (in English) and evaluating submitted bids for a Machine to Machine (M2M) middleware project.
- Supported the development of the M2M business model and documented the processes
- Evaluated the bids and prepared data for the management summary
- Thoroughly analyzed the vendors' bids and integrated them into the M2M business model
- Developed extensive scenarios for this investment project and prepared them for the steering board.
Dec 2012 - Jun 2013
7 monthsHalle, Germany
Head of Technical Procurement (Interim)
Baxter Oncology GmbH
- Managed all procurement activities for a €58M investment project in the pharma sector.
- Led a procurement team of two (2) employees
- Developed the procurement strategy and oversaw the entire procurement process for this investment project
- Negotiated contracts and supported the legal department in drafting purchase agreements
- Defined and successfully implemented the procurement process for this investment project
- Achieved a 12% cost saving while simultaneously improving supplier services.
Jun 2012 - Dec 2012
7 monthsHolzkirchen, Germany
Interim Management (Project Procurement, Strategic Procurement)
Sandoz International GmbH
- Managed global projects in the categories of construction, production equipment (machinery and supplies), facility management, and utilities as part of a global program aimed at cost savings and efficiency improvements
- All project communication was conducted exclusively in English
- Defined relevant KPIs for continuous monitoring of the performance of individual subsidiaries
- Project controlling
- Supplier consolidation
- Provided expertise to identify, implement, and continuously improve best practices, systems, and processes
- Achieved and even exceeded the set savings target in the mid-double-digit millions USD range.
Mar 2012 - May 2012
3 monthsZürich, Switzerland
Interim Management (Project Procurement, Strategic Procurement)
Sunrise Communications AG
- Adapted and revised international contracts for the expansion, operation, and maintenance of a mobile network operator's entire network infrastructure
- Prepared the client's existing contracts for transfer to an outsourcing partner
- Change order management
- Supplier consolidation
- Prepared over 200 contracts successfully and on time for transfer to the outsourcing partner.
Jul 2011 - Oct 2011
4 monthsUnterföhring, Germany
Consulting (Project Procurement, Contract Management)
Kabel Deutschland Vertrieb und Service GmbH
- Advised the technical and procurement departments on tenders for leasing colocation spaces in the telecommunications sector
- Advised on preparing tender documents (in German and English)
- Evaluated the submitted bids
- Developed negotiation strategies
- Supported the client in contract negotiations
- Successfully negotiated and concluded contracts with five (5) colocation providers.
Sep 2010 - Apr 2011
8 monthsBonn, Germany
Interim Management (Strategic Procurement)
Deutsche Telekom AG
- Developing procurement strategies and optimizing procurement processes to achieve sustainable cost savings for rollout projects
- Analyzing and preparing existing data (SAP and data warehouse) from the client
- Converting existing contracts into new procurement models
- Modeling procurement processes for rollout projects
- Defining processes for implementation in SAP MM/SRM
- Analyzing data from completed rollout projects and optimizing order processes for upcoming 4G projects
Aug 2010 - Nov 2010
4 monthsGraz, Austria
Consulting (Strategic Procurement)
smaXtec animal care Sales GmbH
- Advising on building a service partner network in Germany, the Netherlands, and France
- Evaluating and selecting mobile network operators for connecting devices to machine-to-machine (M2M) GSM/UMTS networks
- Identifying suitable service partners and successfully concluding the corresponding framework agreements
Nov 2009 - Mar 2010
5 monthsGermany
Consulting (Tender Management)
Client in Germany
- Advising in bid management and developing the sales strategy
- Managing the bidding process
- Supporting the development of a sales strategy
- The client won the contract and became a supplier to an international company
Sep 2009 - Dec 2009
4 monthsSchladming, Austria
Consulting (Project Management)
Planai-Hochwurzen-Bahnen GmbH
- Advising accommodation providers on integrating a local TV station
- Concluding framework agreements with cable network providers and TV/SAT installation companies
- Estimating investment costs for individual accommodation providers
- Managing the technical implementation
- Within three months, advised 200 accommodation providers across the broadcast area on the required investments in TV/SAT systems for receiving Planai-TV
- Concluded framework agreements with leading TV/SAT equipment manufacturers, cable network providers, and installation companies
Jul 2009 - Sep 2009
3 monthsFeldkirchen in Kärnten, Austria
Consulting (Project Procurement)
Balent Baumaschinen
- Advising on the procurement of a dredger
- Conducting a risk assessment for the procurement process
- Preparing a detailed risk assessment as the basis for negotiations with the client's and the supplier's house banks
Mar 2009 - Apr 2009
2 monthsVienna, Austria
Consulting (Procurement, Tender Management)
sync inc Design Build GmbH
- Preparation of tender documents for hardware, software, and network infrastructure of an architecture firm.
- Preparation of the bill of quantities and tender documents.
- Within two (2) months, the entire IT network infrastructure was tendered, negotiated, and installed.
Summary
Expert in project procurement, contract, change, and claim management for projects > €10M
International mandates with large corporations (pharmaceutical, food, telecommunications, raw materials, energy utilities, mail order, consulting)
Project manager for implementing investment (CAPEX) projects > €10M
Specialist in analyzing and optimizing business processes for procurement and project management (PMO)
Expert in executing projects in Six Sigma (Black Belt level) and Lean Management
Process-oriented executor with a clear focus and strong quality awareness
Ability to analyze, prepare, and present complex issues
High interdisciplinary technical, commercial, and contract law expertise
Successful negotiation track record at the international level
Languages
German
NativeEnglish
AdvancedEducation
Oct 1985 - Jun 1994
Graz University of Technology
Diploma Engineer, Electronics and Communications Engineering · Electrical Engineering · Graz, Austria
Oct 1979 - Jun 1984
Higher Technical Federal Institute for Electrical Engineering
Matura (High School Diploma) · Electrical Engineering · Kapfenberg, Austria
Certifications & licenses
Lean Manufacturing Master
Six Sigma Black Belt
Project Management Professional (PMP)
PMI
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