Peter (Heinz) S.
Procurement, Contract Management, Claim Management, Project Management
Experience
Dec 2023 - Present
1 year 11 monthsUnited Kingdom
Interim Management (variation management, change management, claim management)
Pharmaceutical company
- Tracking changes, variations, and claims in a CAPEX project > 200 MEUR
- Capturing, tracking, and documenting change requests and variations
- Supporting the client in countering claims from the contractor
- Continuously reducing the impact of changes and variations on cost and schedule
- By preparing a mediation with a law firm, a claim (dispute value approx. 1.2 million EUR) was resolved early and project continuation ensured.
Feb 2023 - Dec 2024
1 year 11 monthsGermany
Head of Project Procurement (Interim)
Pharmaceutical company
- Temporarily took on the role of Head of Project Procurement to ensure timely awarding of main contracts for building a new pharmaceutical production facility.
- Developing and negotiating all procurement contracts
- Structuring purchase documentation (contracts, negotiation minutes, specifications, etc.) and handing it over to operational procurement
- Preparing management reports for executive management
- All trades were negotiated and awarded on time.
- Ensured a seamless handover of responsibilities to a permanent colleague.
Jun 2021 - Sep 2023
2 years 4 monthsGermany
Interim Management (project procurement)
MDAX company
- Independently conducted tenders and award negotiations for individual projects > 100 MEUR for the client in construction, planning services, machinery, equipment, and installation services.
- Defining procurement strategy and managing tenders according to project and procurement plans
- Drafting and negotiating procurement contracts in German and English
- Structuring contract documents, negotiation records, and specifications to ensure proper (SAP) commissioning by the client's operational procurement
- Preparing management reports
- Thanks to PMP expertise, procurement processes for greenfield and brownfield projects were successfully optimized.
- Notably, efficiently managing suppliers for a shutdown project where an entire production unit was maintained, modified, and partially rebuilt within two months for around 100 million euros.
Oct 2019 - Feb 2021
1 year 5 monthsVienna, Austria
Interim Management (change management, variation management, claim management)
Boehringer Ingelheim
- Tracking change requests, variations, and claims in a CAPEX project > 100 million EUR while strictly adhering to the schedule.
- Expansion of the interim management mandate was required due to the COVID-19 situation.
- Weekly plant visits to the main supplier, documenting progress, and ensuring timely corrective actions for deviations secured project success under the changed conditions.
- Recording, tracking, and documenting all change requests (CRs) in the project
- Evaluating all change requests (CRs) for their impact on cost, schedule, and scope
- Facilitating the weekly CR meeting with responsible parties from the contractor and client
- Assisting the client in enforcing or defending claims from the contractor
- Preparing the weekly CR report for the steering board
- Performance tracking (including documentation and management reports) at the main supplier's site in compliance with applicable COVID-19 regulations
- By being involved early as change and claim manager, both the number of change requests (CRs) and claims and their impact on schedule and cost were reduced despite COVID-19 events.
- A project audit by a renowned consulting firm found no issues in change request and claim management.
Oct 2018 - Jun 2019
9 monthsVienna, Austria
Interim Management (contract management)
team Communication Technology Management GmbH
- Stark-Consulting e.U. was a subcontractor of team.
- A project initiated in April 2015 to switch to smart meters was to be implemented successfully during performance acceptance and rollout phases (nationwide installation of about one million meters) in close cooperation with the client's technical project managers and two main suppliers.
- Proactively supporting project management in contract management
- Managing the claim and change order process in the project
- Assisting the client in enforcing or defending contractor claims
- Necessary adjustment/revision of contracts with main suppliers for the smart meter rollout
- Contracts with the two main contractors were successfully adapted to the requirements for the nationwide installation of the smart meters.
May 2018 - Dec 2018
8 monthsInterim Management (Project Procurement, Change Order Management)
Shire PLC (Baxter AG)
- Project procurement for projects with a focus on plants, technical building equipment (TGA) and laboratory equipment
- Independently conducted international tenders using ARIBA
- Drafting and negotiating purchase contracts (in German and English)
- Structured preparation of order documents (contracts, negotiation minutes, specifications, etc.) for operational procurement
- Change order management
- Reporting of achieved savings
- Optimizing the awarding process for investment projects (CAPEX projects) and supporting the standardization of purchase contracts.
Jun 2015 - Mar 2018
2 years 10 monthsGermany
Interim Management (Project Procurement, Change Order Management, Claim Management)
Nestlé Deutschland AG
- Project procurement for multiple single projects over €2 million at various locations for machinery, plants, technical building equipment (TGA), and engineering services
- Independently conducted international tenders for machinery, plants, TGA and engineering services
- Drafting and negotiating purchase contracts (in German and English)
- Structured preparation of order documents (contracts, negotiation minutes, specifications, etc.) to ensure proper (SAP) ordering by operational procurement
- Supplier management
- Change order management
- Claim management
- Reporting of the relevant purchasing KPIs
- Through my early involvement as a project purchaser in CAPEX projects, a significant improvement in the quality of requirement specifications and bills of quantities was achieved
- This led to both shorter awarding times and monetary savings of an average of 8.5%.
Jan 2015 - Mar 2015
3 monthsGermany
Consulting (Contract Management)
Ernst & Young GmbH
- Preparation of existing contracts for the SAP Source to Contract contract management system for electronic archiving and scheduling of purchase contracts
- Creating a contract overview and coordinating with stakeholders in procurement and departments
- The contract overview was created and prepared for transfer into the Source to Contract system.
Sep 2014 - Jan 2015
5 monthsHamburg, Germany
Consulting (Procurement Process Optimization)
Otto (GmbH & Co KG)
- Analyzing, evaluating and optimizing the tendering process in the area of procurement of non-trade goods and developing a proposal for a target concept
- Recording and analyzing the current (AS-IS) tendering process
- Optimizing and developing a target (TO-BE) tendering process for implementation on the group's eSourcing platform (IBX)
- Independently conducting live demos on the IBX eSourcing platform
- Creating a comprehensive report including an action plan for implementing the target concept
- Representing the processes in BPMN 2.0
- Developing a proposal for a commodity group concept including an action plan for supplier consolidation
- The weaknesses of the current tendering process were thoroughly analyzed and replaced with a target concept tailored to the IBX eSourcing platform
- This led to shortened tendering times and improved quality of bids submitted by suppliers on the eSourcing platform.
Dec 2013 - May 2014
6 monthsVienna, Austria
Consulting (Project Management, PMO)
Baxter AG
- Implementing Oracle Primavera Unifier as the system for procurement and project controlling of global investment projects
- Creating a process overview according to PMI standards for the Project Management Office (PMO)
- Describing and modeling business processes in the ADONIS process management system and mapping them in Primavera Unifier
- Independently conducting system tests and documenting the results
- Creating error reports and developing improvement suggestions
- Participating in process team meetings in the USA
- The process requirements from the group's headquarters in the USA were successfully adapted to local conditions and implemented.
Jun 2013 - Oct 2013
5 monthsBonn, Germany
Consulting (Project Procurement)
Deutsche Telekom AG
- Supported the creation of tender documents (in English) and the evaluation of submitted bids for a Machine-to-Machine (M2M) middleware project.
- Supported the development of the M2M business model and process descriptions
- Evaluated the bids and prepared the data for the management summary
- Conducted a comprehensive analysis of supplier bids and integrated them into the M2M business model.
- Developed extensive scenarios for this investment project and prepared them for the steering board.
Dec 2012 - Jun 2013
7 monthsHalle, Germany
Head of Technical Procurement (Interim)
Baxter Oncology GmbH
- Managed all procurement activities for a EUR 58 million investment project in the pharmaceutical sector.
- Led a procurement team of two (2) staff members
- Developed the sourcing strategy and oversaw the entire procurement process for this investment project
- Negotiated contracts and supported the legal department in drafting purchase agreements
- Defined and successfully implemented the procurement process for this investment project.
- Achieved 12% cost savings while improving supplier performance.
Jun 2012 - Dec 2012
7 monthsHolzkirchen, Germany
Interim Management (Project Procurement, Strategic Procurement)
Sandoz International GmbH
- Managed global projects in the categories of Construction, Production Equipment (Machinery and Supplies), Facility Management, and Utilities as part of a global program aimed at cost savings and efficiency improvements.
- Conducted all project communication in English.
- Defined relevant KPIs for ongoing monitoring of the performance of individual group subsidiaries
- Performed project controlling
- Consolidated suppliers
- Provided expertise to identify, implement, and continuously improve best practices, systems, and processes
- Achieved and exceeded the set savings target in the mid double-digit MUSD range.
Mar 2012 - May 2012
3 monthsZürich, Switzerland
Interim Management (Project Procurement, Strategic Procurement)
Sunrise Communications AG
- Adapted and revised international contracts for the expansion, operation, and maintenance of the entire network infrastructure of a mobile network operator.
- Prepared the client's existing contracts for handover to an outsourcing partner
- Managed contract amendments
- Consolidated suppliers
- Successfully prepared over 200 contracts on time for transfer to the outsourcing partner.
Jul 2011 - Oct 2011
4 monthsUnterföhring, Germany
Consulting (Project Procurement, Contract Management)
Kabel Deutschland Vertrieb und Service GmbH
- Advised the technical and procurement departments on tendering for the leasing of colocation space in the telecommunications sector.
- Supported the preparation of tender documents (in German and English)
- Evaluated submitted bids.
- Developed negotiation strategies
- Assisted the client in contract negotiations
- Successfully negotiated and concluded contracts with five (5) colocation providers.
Sep 2010 - Apr 2011
8 monthsBonn, Germany
Interim Management (Strategic Procurement)
Deutsche Telekom AG
- Development of procurement strategies and optimization of procurement processes with the aim of achieving sustainable cost reductions for rollout projects
- Analysis and preparation of existing client data (SAP and Data Warehouse)
- Transition of existing contracts into new procurement models
- Modeling of procurement processes for rollout projects
- Definition of processes for implementation in SAP MM/SRM
- Data from completed rollout projects was analyzed and order processes were optimized and adjusted for upcoming 4G projects.
Aug 2010 - Nov 2010
4 monthsGraz, Austria
Consulting (Strategic Procurement)
smaXtec animal care Sales GmbH
- Consulting on the setup of a service partner network in Germany, the Netherlands, and France
- Evaluation and selection of mobile network operators for connecting devices to machine-to-machine (M2M) GSM/UMTS networks
- Suitable service partners were identified and the corresponding framework agreements were successfully concluded.
Nov 2009 - Mar 2010
5 monthsGermany
Consulting (Bid Management)
Client in Germany
- Consulting in bid management and development of the sales strategy
- Management of the proposal process
- Support in developing a sales strategy
- The client won the contract and thus became a supplier to an international company.
Sep 2009 - Dec 2009
4 monthsSchladming, Austria
Consulting (Project Management)
Planai-Hochwurzen-Bahnen GmbH
- Consulting accommodation providers on integrating a local TV broadcaster
- Finalizing framework agreements with cable network operators and TV/SAT installation companies
- Estimating investment costs for each accommodation provider
- Project management of the technical implementation
- In just under three months, 200 accommodation providers across the broadcast area were advised on the necessary investments in TV/SAT systems to receive Planai-TV
- Framework agreements were concluded with leading TV/SAT system manufacturers, cable network operators, and installation companies.
Jul 2009 - Sep 2009
3 monthsFeldkirchen in Kärnten, Austria
Consulting (Project Procurement)
Balent Baumaschinen
- Consulting on the procurement of a dredger
- Conducting a risk assessment for the procurement process
- Preparing a detailed risk assessment as a basis for negotiations with the client's bank and the supplier.
Mar 2009 - Apr 2009
2 monthsVienna, Austria
Consulting (Procurement, Tender Management)
sync inc Design Build GmbH
- Preparation of tender documents for hardware, software, and network infrastructure of an architecture firm.
- Creation of the bill of quantities and tender documents
- Within two (2) months, the entire IT network infrastructure was tendered, negotiated, and installed.
Summary
Expert in project procurement, contract, change, and claim management for projects > 10 MEUR
International mandates at large enterprises (pharmaceutical industry, food industry, telecommunications, raw materials, energy suppliers, mail order, consulting)
Project manager for implementing investment projects (CAPEX projects) > 10 MEUR
Specialist in analyzing and optimizing business processes for procurement and project management (PMO)
Expert in executing Six Sigma projects (Black Belt level) and lean management
Process-oriented implementer with clear focus and strong quality awareness
Ability to analyze, prepare, and present complex relationships
Broad interdisciplinary technical, commercial, and contract law know-how
Successful negotiation at international level
Languages
German
NativeEnglish
AdvancedEducation
Oct 1985 - Jun 1994
Graz University of Technology
Diplom-Ingenieur, Electronics and Communications Engineering · Electrical Engineering · Graz, Austria
Oct 1979 - Jun 1984
Higher Federal Technical Institute for Electrical Engineering
Matura · Electrical Engineering · Kapfenberg, Austria
Certifications & licenses
Lean Manufacturing Master
Six Sigma Black Belt
Project Management Professional (PMP)
PMI
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