Peter (Heinz) S.
Project Management Professional (PMP)Ⓡ
Experience
Dec 2023 - Present
1 year 9 monthsUnited Kingdom
Interim Management (variation management, change management, and claim management)
Pharmaceutical company
- Tracking changes, variations, and claims in a CAPEX project > EUR 200M
- Recording, tracking, and documenting change requests and variations
- Supporting the client in defending against contractor claims
- Continuously minimizing the impact of changes and variations on costs and schedules
- By preparing a mediation together with a law firm, an early resolution of a claim (disputed amount approx. EUR 1.2M) was achieved and the continuation of the project was secured.
Feb 2023 - Dec 2024
1 year 11 monthsGermany
Head of Project Procurement (Interim)
Pharmaceutical company
- Took on the position of Head of Project Procurement on an interim basis to ensure the timely awarding of main contracts for building a new pharmaceutical production facility
- Drafted and negotiated all procurement contracts
- Structured preparation of order documents (contracts, negotiation minutes, specifications, etc.) and handover to operational procurement
- Created management reports for senior management
- All trades were negotiated and awarded on schedule
- Ensured seamless handover of the agents to a permanent colleague.
Jun 2021 - Sep 2023
2 years 4 monthsGermany
Interim Management (project procurement)
MDAX company
- Independently conducted tendering and contract negotiations for individual client projects > EUR 100M in construction, planning services, machinery, equipment, and installation services
- Defined procurement strategy and managed tenders according to project and procurement plans
- Drafted and negotiated procurement contracts in German and English
- Structured compilation of contract documents, negotiation minutes, and specifications to ensure proper (SAP) ordering by the client's operational procurement
- Prepared management reports
- Thanks to PMP expertise, procurement processes for greenfield and brownfield projects were successfully optimized
- Notably managed suppliers efficiently for a shutdown project, where an entire production unit was serviced, modified, and partially rebuilt within two months for around EUR 100M.
Oct 2019 - Feb 2021
1 year 5 monthsVienna, Austria
Interim Management (change management, variation management, and claim management)
Boehringer Ingelheim
- Tracked change requests, variations, and claims in a CAPEX project > EUR 100M with strict schedule adherence
- Extended the interim management mandate due to the COVID-19 situation
- Weekly site visits at the main supplier, documented progress, and ensured timely corrective actions for deviations, securing project success under changed conditions
- Recorded, tracked, and documented all change requests (CRs) in the project
- Evaluated all change requests (CRs) for impact on cost, schedule, and scope
- Moderated the weekly CR meeting with contractor and client representatives
- Supported the client in enforcing or defending against contractor claims
- Prepared the weekly CR report for the steering board
- Monitored performance (including documentation and management reporting) at the main supplier's site in compliance with COVID-19 regulations
- By being involved early as Change and Claim Manager, I reduced both the number of change requests and claims and their impact on schedule and cost despite the COVID-19 events
- A project audit by a renowned consulting firm found no issues in change request and claim management.
Oct 2018 - Jun 2019
9 monthsVienna, Austria
Interim Management (contract management)
team Communication Technology Management GmbH
- Stark-Consulting e.U. was a subcontractor for team
- A project initiated in April 2015 to switch to smart electricity meters (Smart Meter) was to be successfully implemented in the acceptance and rollout phases (nationwide installation of approx. one million meters) in close cooperation with the client's technical project managers and the two main suppliers
- Proactively supported project management in contract management
- Supported the claim and change order process in the project
- Assisted the client in enforcing or defending against contractor claims
- Needed to adjust and revise contracts with the main suppliers for the Smart Meter rollout
- Successfully adapted the contracts with the two main contractors to meet the requirements for the nationwide installation of smart meters
May 2018 - Dec 2018
8 monthsInterim Management (Project Procurement, Change Order Management)
Shire PLC (Baxter AG)
- Project procurement for projects focusing on plants, technical building equipment (TGA), and laboratory equipment
- Independent execution of international tenders using ARIBA
- Drafting and negotiating procurement contracts (in German and English)
- Structured preparation of order documents (contracts, negotiation minutes, specifications, etc.) for operational purchasing
- Change order management
- Reporting on achieved savings
- Optimization of the procurement process for capital investment projects (CAPEX projects) and support in standardizing procurement contracts.
Jun 2015 - Mar 2018
2 years 10 monthsGermany
Interim Management (Project Procurement, Change Order Management, Claim Management)
Nestlé Deutschland AG
- Project procurement for several individual projects over EUR 2 million at various sites for machinery, plants, and technical building equipment (TGA), and engineering services
- Independent execution of international tenders for machinery, equipment, TGA, and engineering services
- Drafting and negotiating procurement contracts (in German and English)
- Structured preparation of order documents (contracts, negotiation minutes, specifications, etc.) to ensure correct (SAP) commissioning by operational purchasing
- Supplier management
- Change order management
- Claim management
- Reporting of relevant procurement KPIs
- By being involved early as a project purchaser in CAPEX projects, I was able to significantly improve the quality of specifications and bills of quantities.
- This led to both shorter procurement lead times and average cost savings of 8.5%.
Jan 2015 - Mar 2015
3 monthsGermany
Consulting (Contract Management)
Ernst & Young GmbH
- Preparation of existing contracts for SAP Source to Contract contract management for electronic archiving and deadline scheduling of procurement contracts.
- Creation of a contract overview and coordination with stakeholders in purchasing and specialist departments
- The contract overview was created and prepared for import into the Source to Contract system.
Sep 2014 - Jan 2015
5 monthsHamburg, Germany
Consulting (Procurement Process Optimization)
Otto (GmbH & Co KG)
- Analysis, evaluation, and optimization of the tendering process in the area of "non-trading goods procurement" and development of a proposal for a target concept.
- Recording and analysis of the current tendering process
- Optimization and development of a target tendering process for implementation on the group's eSourcing platform (IBX)
- Independent execution of live demos on the IBX eSourcing platform
- Preparation of a comprehensive report including an action plan for implementing the target concept
- Mapping of processes in BPMN 2.0
- Preparation of a proposal for a product group concept including an action plan for supplier consolidation
- The weaknesses of the current tendering process were fully analyzed and replaced by a target concept tailored to the eSourcing platform (IBX).
- This led to shorter tender durations and improved quality of bids submitted by suppliers on the eSourcing platform.
Dec 2013 - May 2014
6 monthsVienna, Austria
Consulting (Project Management, PMO)
Baxter AG
- Implementation of Oracle Primavera Unifier as a system for procurement and project controlling of global investment projects.
- Creation of a process overview according to PMI standards for the Project Management Office (PMO).
- Description and modeling of business processes in the ADONIS process management system and their mapping in Primavera Unifier
- Independent execution of system tests and documentation of the results
- Preparation of error reports and development of improvement proposals
- Participation in process team meetings in the USA
- The process guidelines from the corporate headquarters in the USA were successfully adapted and implemented to local requirements.
Jun 2013 - Oct 2013
5 monthsBonn, Germany
Consulting (Project Procurement)
Deutsche Telekom AG
- Supported the preparation of tender documents (in English) and the evaluation of submitted bids for a machine-to-machine (M2M) middleware project.
- Supported the development of the M2M business model and described the processes.
- Analyzed bids and prepared data for the management summary.
- Comprehensively analyzed supplier bids and integrated them into the M2M business model.
- Developed comprehensive scenarios for this investment project and prepared them for the steering board.
Dec 2012 - Jun 2013
7 monthsHalle, Germany
Head of Technical Procurement (Interim)
Baxter Oncology GmbH
- Managed all procurement activities for a €58M investment project in the pharmaceutical sector.
- Led a procurement team of two (2) employees.
- Developed the procurement strategy and managed the entire procurement process for this investment project.
- Negotiated contracts and supported the legal department in preparing purchase agreements.
- Defined and successfully implemented the procurement process for this investment project.
- Achieved a 12% cost saving while improving supplier performance.
Jun 2012 - Dec 2012
7 monthsHolzkirchen, Germany
Interim Management (Project Procurement, Strategic Procurement)
Sandoz International GmbH
- Managed global projects within the categories of construction, production equipment (machinery and supplies), facility management, and utilities as part of a global program aimed at cost savings and efficiency improvements.
- Conducted all project communication exclusively in English.
- Defined relevant KPIs for continuous performance monitoring of individual subsidiaries.
- Project controlling.
- Supplier consolidation.
- Provided expertise to identify, implement, and continuously improve best practices, systems, and processes.
- Achieved and exceeded the target savings in the mid double-digit million USD range.
Mar 2012 - May 2012
3 monthsZürich, Switzerland
Interim Management (Project Procurement, Strategic Procurement)
Sunrise Communications AG
- Adapted and revised international contracts for the expansion, operation, and maintenance of a telecommunications provider's mobile network infrastructure.
- Prepared the client's existing contracts for transfer to an outsourcing partner.
- Change order management.
- Supplier consolidation.
- Prepared over 200 contracts successfully and on time for transfer to the outsourcing partner.
Jul 2011 - Oct 2011
4 monthsUnterföhring, Germany
Consulting (Project Procurement, Contract Management)
Kabel Deutschland Vertrieb und Service GmbH
- Advised the technical and procurement departments on tenders for leasing colocation space in the telecommunications sector.
- Advised on the preparation of tender documents (in German and English).
- Evaluated the submitted bids.
- Developed negotiation strategies.
- Supported the client in contract negotiations.
- Successfully negotiated and concluded contracts with five (5) colocation providers.
Sep 2010 - Apr 2011
8 monthsBonn, Germany
Interim Management (Strategic Procurement)
Deutsche Telekom AG
- Developed procurement strategies and optimized procurement processes aimed at sustainable cost reductions for rollout projects
- Analyzed and prepared existing client data (SAP and Data Warehouse)
- Transferred existing contracts into new procurement models.
- Modeled procurement processes for rollout projects
- Defined processes for implementation in SAP MM/SRM
- Analyzed data from completed rollout projects and optimized and adapted ordering processes for upcoming 4G projects.
Aug 2010 - Nov 2010
4 monthsGraz, Austria
Consulting (Strategic Procurement)
smaXtec animal care Sales GmbH
- Advised on building a service partner network in Germany, the Netherlands, and France.
- Evaluated and selected mobile network operators for connecting devices to machine-to-machine (M2M) GSM/UMTS networks.
- Identified suitable service partners and successfully finalized the corresponding framework agreements.
Nov 2009 - Mar 2010
5 monthsGermany
Consulting (Bid Management)
Client in Germany
- Advised on bid management and developed the sales strategy
- Managed the proposal process
- Supported the development of a sales strategy
- The client won the contract and became a supplier for an international company.
Sep 2009 - Dec 2009
4 monthsSchladming, Austria
Consulting (Project Management)
Planai-Hochwurzen-Bahnen GmbH
- Advised accommodation providers on integrating a local TV channel.
- Concluded framework agreements with cable network operators and TV/SAT installation companies.
- Estimated investment costs for each accommodation provider
- Managed the project during technical implementation
- Within just three months, advised 200 accommodation providers across the entire broadcast area on the necessary investments in TV/SAT equipment for receiving Planai-TV.
- Finalized framework agreements with leading TV/SAT equipment manufacturers, cable network operators, and installation companies.
Jul 2009 - Sep 2009
3 monthsFeldkirchen in Kärnten, Austria
Consulting (Project Procurement)
Balent Baumaschinen
- Advised on procuring a dredger ship
- Conducted a risk assessment for the procurement process
- Produced a detailed risk analysis as a basis for negotiations with the client's bank and the supplier.
Mar 2009 - Apr 2009
2 monthsVienna, Austria
Consulting (Procurement, Tender Management)
sync inc Design Build GmbH
- Preparation of the tender documents for hardware, software, and network infrastructure of an architecture firm.
- Creation of the bill of quantities and the tender documents.
- Within two (2) months, the entire IT network infrastructure was put out to tender, negotiated, and installed.
Summary
Expert in project procurement, contract, change, and claim management for projects > EUR 10M
International mandates at large corporations (pharmaceuticals, food industry, telecommunications, raw materials, energy utilities, mail order, consulting)
Project manager for implementing investment projects (CAPEX projects) > EUR 10M
Specialist in analyzing and optimizing business processes for procurement and project management (PMO)
Expert in executing Six Sigma (Black Belt level) and Lean Management projects
Process-oriented implementer with clear focus and strong quality awareness
Ability to analyze, prepare, and present complex issues
High interdisciplinary technical, commercial, and contract law expertise
Successful negotiation skills at an international level
Languages
German
NativeEnglish
AdvancedEducation
Oct 1985 - Jun 1994
Graz University of Technology
Diploma in Electronics and Communications Engineering · Electrical Engineering · Graz, Austria
Oct 1979 - Jun 1984
Higher Technical Federal Institute for Electrical Engineering
High School Diploma · Electrical Engineering · Kapfenberg, Austria
Certifications & licenses
Lean Manufacturing Master
Six Sigma Black Belt
Project Management Professional (PMP)
PMI
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