Ella G. - Development Project Manager AI Program (Coordination and management of multiple AI, IT and organizational projects)

Go to Website

Munich, Germany

Experience

May 2021 - Present

4 years 8 months

Munich, Germany

Development Project Manager AI Program (Coordination and management of multiple AI, IT and organizational projects)

Bayerische Akademie der Wissenschaften

Coordination and management of multiple AI, IT and organizational projects.
Implementation of AI, IT and organizational projects.
Project communication with clients, stakeholders and the steering committee.
Creating project documentation (WBS, project manual, etc.).
Project planning (milestone, schedule, cost and resource planning).
Close collaboration using common tools such as MS Project, Confluence, Trello, Jira, Monday.com.
Project controlling and reporting.
Preparing monthly reports, forecasts and variance analyses.
Budget planning.
Monitoring project objectives and milestones using KPIs.
Acceptance of project deliverables.
Risk management (risk assessment and calculation).
Analysis of financial data on SharePoint.
Formal project closure (archiving documents, lessons learned, open items list, closing celebration).

Apr 2019 - Present

6 years 9 months

Project management coaching (traditional & agile)

Conducting practice-oriented one-day online seminars in traditional and agile project management as a freelancer.

Mar 2018 - Mar 2019

1 year 1 month

Head of Finance Team for AVC Project (IT project „Allianz Virtual Client“)

Allianz Technology SE

Leading the finance team (5 employees) as part of the IT project „Allianz Virtual Client“.
Technical and disciplinary leadership of 5 employees.
Project communication with clients, stakeholders and the steering committee.
Creating project documents (WBS, project manual, etc.).
Project planning (milestone, schedule, cost and resource planning).
Project controlling and reporting.
Reporting in SAP R/3.
Monthly, quarterly and annual closing according to HGB and US GAAP.
Budget planning, budget, cost and variance analysis.
Forecasting and ad-hoc analyses.
Actual vs. planned comparison and profitability review.
Project analysis using PLM project list and project reporting in the AO tool.
Three-year mid-term planning MOP 2019 (forecast 09_2019, budget 2020, planning 2021/2022).
Evaluation of time tracking for researchers & developers within project costs.
Calculation of IFRS rates for specific projects (IFRS 38 and IFRS 15).
Cash management for domestic and international operations.
Responsible for bank accounts in France and Germany.
Handling payment transactions.
Monthly payroll processing for employees.
Quarterly VAT returns to the Munich tax office.
Z4 reports to the Deutsche Bundesbank and summary reports to the Federal Central Tax Office.
Preparing outgoing invoices at national and international levels.
Data analysis and evaluation of operations costs, cash flow, balance sheet, working capital, capex, profit & loss and tax.
Monthly financial data preparation in German and English (profit & loss statement, asset schedule, tax asset schedule, budget, profit & loss).
Balance sheet analysis and calculation of financial ratios.
Determination of monthly KPIs.
Cash flow analysis.
Monthly billing for clients (pricing & calculation).
Further development of controlling tools and processes.
Support during audits.
Preparation of year-end closing documents for auditors and tax advisors.
Point of contact for auditors, tax advisors, banks, tax authorities and colleagues worldwide.

Jun 2016 - Feb 2018

1 year 9 months

Munich, Germany

Finance Manager / Controlling

Togal Werk AG

Responsible for controlling.
Preparation of monthly, quarterly and annual financial statements according to HGB and US GAAP.
Budget planning, control and variance analyses.
Preparing forecasts and ad-hoc analyses.
Cash management for domestic and international.
Handling payment transactions.
Data evaluation and analysis of financial metrics (operations costs, cash flow, balance sheet, working capital, capex, profit & loss, tax).
Monthly financial data preparation and reporting (incl. in SAP R/3).
Further development of controlling tools and processes.
Point of contact for auditors, tax advisors and banks.
Project reporting and analysis.

Mar 2014 - Dec 2015

1 year 10 months

Munich, Germany

Finance Manager EMEA (Coordination and management of the IT project „Implementation of the new ERP system Concur“)

FalconStor Software GmbH

Coordination and management of the IT project „Implementation of the new ERP system Concur“ for the EMEA region.
Creating business cases for EMEA and consolidation for APAC and North America.
Project management tasks: project planning, communication, controlling, risk management and project closure.
Close collaboration using tools like MS Project, Confluence, Jira.
Responsibility for financial management and controlling in the EMEA region.
Preparation of monthly, quarterly and annual financial statements according to HGB and US GAAP.
Budget planning, control and variance analyses for EMEA.
Preparing forecasts and ad-hoc analyses.
Cash management and payment transactions for EMEA.

Oct 2012 - Mar 2014

1 year 6 months

Munich, Germany

Controller

LOXXESS Pharma GmbH

Performing controlling tasks.
Assisting with monthly, quarterly, and annual closings.
Budget planning and control.
Preparing cost and variance analyses.
Preparing reports and ad-hoc analyses.
Performing budget vs. actual comparisons and profitability reviews.
Supporting the development of controlling tools.

Jun 2011 - Nov 2011

6 months

Munich, Germany

Controller

CDM München GmbH

Performing controlling tasks.
Assisting with monthly, quarterly, and annual closings.
Budget planning and control.
Preparing cost and variance analyses.
Preparing reports and ad-hoc analyses.
Performing budget vs. actual comparisons.

Jan 2010 - May 2011

1 year 5 months

Munich, Germany

Fixed Asset Accountant

Allianz Deutschland AG

Performing ongoing fixed asset accounting.
Posting transactions in fixed assets.
Handling all postings and questions in fixed asset accounting.
Conducting data analyses for other Allianz divisions (e.g., incorrect asset classes, assets recorded as expenses).
Advising and supporting Allianz entities on fixed asset accounting issues.
Reclassifying misallocated assets in SAP R/3.
Quality assurance and cleanup of manual accounts.
Ongoing monitoring and optimization of the fixed asset accounting process.
Preparing and reviewing travel expense reports for domestic and international employees.

Jan 2009 - Dec 2009

1 year

Munich, Germany

Auditor and Tax Consultant

KPWT Wirtschaftstreuhand AG

Preparing reports on the asset, earnings, and financial position for annual financial statements.
Preparing and disclosing financial statements under HGB and IFRS.
Conducting annual and consolidated financial statement audits.